Benefits of HRM Practices for Employees and Employers
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This article discusses the benefits of different HRM practices for both employees and employers within an organization. It explores the importance of job and financial security, safe and healthy work environment, training and development, and employee recognition. These practices contribute to employee motivation and organizational success.
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Human Resources Management 1
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Contents INTRODUCTION...........................................................................................................................3 TASK 1............................................................................................................................................4 P1 Explanation of the purpose and the functions of HRM, applicable to workforce planning and resourcing an organisation....................................................................................................4 P2 Strengths and weaknesses of different approaches to recruitment and selection..................6 TASK 2............................................................................................................................................8 P3 Benefits of different HRM practices for both the employees and the employers within an organisation..................................................................................................................................8 P4 Effectiveness of different HRM practices in terms of raising organisational profit and productivity..................................................................................................................................9 TASK 3..........................................................................................................................................11 P5 Analyze the importance of employee relations in respect to influencing HRM decision- making.......................................................................................................................................11 P6 Identify the key elements of employment legislation and the impact it has upon HRM decision- making........................................................................................................................12 TASK 4..........................................................................................................................................14 P7 Illustration of the application of HRM practices in a workrelated context, using specific examples....................................................................................................................................14 CONCLUSION..............................................................................................................................15 REFERENCES..............................................................................................................................16 2
INTRODUCTION Human Resource Management refers to the strategic approach by the management to effectively control and manage the people of an organisation with an objective of directing their efforts towards achievement of organisational goals and targets.This project report aims at evaluation of different function of human resource management with an organisation context of Waitrose Ltd. Waitrose ltd. is UK based grocery retailer with large supermarket chains across the world. It was founded in the year 1904 the company has its headquarters at Berkshire, London, UK. It is the eighth largest grocery retail store in United Kingdom. In this project report, an attempt has been made to evaluate the different approaches of recruitment used by the management of Waitrose and further it aims to understand the benefit of HRM practices for both employees and the employer. It also aims to evaluate the usefulness of HRM practices in improving organisational profit and productivity (Barratt-Pugh, Bahn and Gakere, 2013). The project report consists of importance of employee relations in HR decision-making and relevance of employee legislation laws. The project report aims to understand the implication of HRM practices in a work related context with the help of using specific examples. TASK 1 P1 Explanation of the purpose and the functions of HRM, applicable to workforce planning and resourcing an organisation. Human resource management functionsaimsat maximisingthe productivityof the employees of an organisation. The human resource is the most important resource for any organisation since the effective utilisation of every other resource majorly depends on the human aspect associated with its use. With such large scale operations, it gets imperative for Waitrose to manage effectively its human resources to achieve goals and targets. It is related with the people dimension of the organisation. Effective HRM depends on the skills and knowledge of the human resource managers of an organisation (Bratton and Gold, 2017). Though there are many principles identified for assisting human resource managers but all these principles require a creative application for getting the maximum benefits out of them. The main purpose of human resource function within any organisation is to recruit the right kind of people and adopt strategies which help in improving their efficiency so as to meet the organisational goals and objectives. 3
Purpose of Human Resource Management: Human resource management and its functions help in achievement of organisational goals and objectives by directing the efforts of individual employees towards these goals achievementandmakingsurethatemployeesareperformingtothebestpotentialand organisational productivity is enhanced at every stage of operation. Workforce planning refers to the objective of hiring the right skills at the right time and place so that the individual and organisational needs of Waitrose can be fulfilled. It aims at alignment of individual interest with organisational interest (Brewster and Hegewisch, 2017). The primary objective of Human resource management for any organisation is to boost the employee productivity in the company and increase the job satisfaction for employees which helps in increasing employee retention rate for the company. Purpose of HRM involves maintaining good employee relations, motivating the workforce, compliance with labour laws, effective selection of candidates best suited for company’s job and task requirements, ensuring performance management of the employees etcetera. It can be concluded that fundamental human resource management translates to managing themost importantresourcesi.e. employeesof an organisationwhich ensures optimum utilisation of every other resource and dervices a competitive edge for the business organisation. The major functions of human resource management of Waitroseltd. related with workforce planning and resourcing includes: Recruitment: One of the most important function of human resource management includes recruitment and selection of people according to the workforce requirement of the organisation. Human resource managers have the responsibility of providing the organisation right people with the right skill set at the right time. The human resource manager of the Waitrose ltd. undertakes the appointment of staff and employees by making a plan to determine the kind of skills and talents which are required by the organisation and evaluating the various alternative sources of recruitment (Cascio, 2014). Effective recruitment helps in achievement of organisational goals and objectives since every other resource is to be utilised by the human resources of a company andhumanresourcesarethefaceofthecompanyfortheoutsideworldandbusiness surroundings. Training & Development: 4
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Another important role of human resource management istraining and development of the recruited employees. Effective training helps the employee transition into organisational climate and environment. Without proper training modules and programmes, even the employee with most relevant skillset will face problems in adapting to work environments. The managers of Waitroseltd have designed a training programme for every employee who gets recruited which helps in development and nurturing of the skills required for executing of the tasks assigned to him. Generally, training of employees is conducted in a real-world like stimulation. Training helps the employee to solve problems related to daily work in a better way and increase their work efficiency which further helps to achieve organisational interest and targets. Job analysis: Job analysis is another function of human resource managers of an organisation which provided two main documents namely job description and job specification. Job analysis refers to a detailed evaluation of the job in terms of activities and skills required for execution of that task (Daley, 2012). Job description is a document which helps the employee to be aware of the tasks and activities which are related with his job and job specification helps the management to understand the skills and talents which are required for completion of a job which helps in effective recruitment planning. Compensation & Benefit: Designing compensation and pay-models which help in motivation and encouragement of employees to work with the best productivity and efficiency is another important duty of human resource managers. Increased employee motivation due to better rewards and compensation results in overall improvement of organisational efficiency. The employees at Waitroseltd are motivated with the help of a reward-linked to performance pay structure. Different pay-structures and models may work for different organisation as per the organisational culture and climate. Performance management: PerformancemanagementasafunctionofHRmanagersaimatmonitoringand controlling employee performance with respect to the standard performance expected out of them. Effective performance management helps in maintain productive teams in the organisation and makes sure that employee efforts and organisational performance is according to the standards set for achieving company’s goals and objectives (DeCenzo, Robbins and Verhulst, 5
2016). Waitroseltd. has adopted various programme for tracking employee performance which creates a possibility of identifying errors at the initial beginning stage. Employee relations: Human resource managers aim at adopting strategies and policies which help in fostering better relations at the workplace such as the relation between employees and employer. It is one of the most important function of human resource managers which helps the employee to feel more respected and a sense of belongingness is witnessed. Better employee relations also help in avoiding conflicts which arises due to difference in interests. It can be analysed that all these functions of human resource management for workforce planning and resourcing are extremely important and crucial for attainment of organisational goals and targets as well. P2 Strengths and weaknesses of different approaches to recruitment and selection. Recruitment and selection of a workforce according to the needs of the organisation is one of the most important function of human resource management which helps the organisation to use the resources for achievement of goals and targets. The human resource managers of Waitroseltd. mainly uses two different approaches for recruitment of workforce which is recruiting from internal sources or recruiting from external sources (Flamholtz, 2012). Both the approaches have its own merits and demerits. Here is a brief explanation of both the approaches mentioned here for recruitment and selection used by Waitrose ltd.: Internal recruitment: Internal recruitment refers to the system where an opportunity of employment is filled from within the organisation. Many organisation and human resource managers before looking externally for an employment try to fill the vacancy from the application from internal candidates only. This approach is being used by the managers of Waitroseltd to fill vacancy on middle- level management positions. Internal recruitment at Waitrose is being done with the help of intern promotions and transfers. Job enlargement and enrichment is another approach of internal recruitment being followed by the management of Waitrose. Strength: The main advantages and strength of internal approach of recruitment is that it boost employee morale and motivation with the help of promotion opportunities. It helps the Waitrose to improve their employee retention and reduce staff turnover. Also, internal method of 6
recruitment is very cost-effective and decisions are taken rapidly under this approach (Gopalia, 2012). Cost-effectiveness of internal methods of recruitment increases its favourability among the management of Waitrose Ltd. Weakness: Although, some of the major points of weakness of internal method of recruitment includes the limitation on the number of potential candidates and a chance that organisation may miss out on the fresh talents and external candidates with innovative skills. Internal method of recruitment may also arise conflicts at the workplace over promotions and transfers. It also results into negative image of the organisation since the company extensively follows the internal methods of recruitment. External recruitment: External recruitment is the process which involves assessment and evaluation of the outside pool of candidates to fill the desired positions of vacancies within the organisation. It involves looking for more talented and skilful candidates to bring in fresh and creative mindsets. Major sources of external recruitment being used by Waitrose ltd includes recruitment agencies, campus placements, online employment websites, social media, applications on career section in company website and employment advertisement in print and electronic media. Strength: External employment provide the opportunity for the company to hire fresh talent and skilful employees which can help in achievement of organisational goals and targets. It provides a pool of candidates from which the Waitrose ltd. can choose the best resources. Having fresh talentandinnovativemindsethelpsinprovidinganewcreativeandinnovativework environment for the company which is essential for deriving a competitive edge in the business environment. Weakness: However, the problem with external sources of recruitment or the disadvantage is that these methods are really time consuming (Islam, 2012). Also, various recruitment agencies and media channels charge a high amount for rendering their services to the organisation which makesthesemethodscostly.Excessiveuseofexternalrecruitmentsourcesalsoleadto discouragement and demotivation of existing employees of the company as it might create a 7
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restriction on the opportunities for existing employees within the company and might also increase the internal competition for them significantly. Hence, it is advisable for the human resource managers of Waitrose to use the right mix of both the resources for recruitment and selection of employees. The top-management positions can be filled internally whereas for lower-level and middle-level positions, the company can choose external sources of recruitment. Hard & Soft-models of HRM: These are two different type of approaches which are being used by the management of Waitrose to determine importance of employee as a resource. Under the hard model of human resource management, employees are only treated just like any other resource of the organisation whereas under soft model of human resource management, employees are considered as the most important resource of the organisation which can help the company to gain competitive edge in the business environment and all the needs of workforce are kept in mind to motivate the employees and increase the employee productivity. TASK 2 P3 Benefits of different HRM practices for both the employees and the employers within an organisation. AlargenumberofHRMpracticessuchasrecruiting,traininganddevelopment, compensationmodels,employeerelationsetceteratakesplacewithineveryorganisation irrespective of its industrial environment. The management of Waitrose ltd also undertakes a large number of HRM practices since employee motivation and productivity is one of the key element in ensuring the company’s performance and success. These practices are beneficial for both the organisation and employees. Some of the practicesused by HR department of WAITROSE are being discussed below with an analysis of benefits involved for both employer and employees: Job & financial security to employees: This is arguably the best human resource management practice being followed by Waitroseltd to improve the employee performance and motivation. Waitrose has adopted various policies which ensure financial as well as health security to its employees by offering 8
medical and life insurance policies (Jackson, Schuler and Jiang, 2014). This practice is very beneficial for both the employers and the employees. When security is offered to the employees, they are more motivated and committed to perform their task to the best of their potential in the organisational interest. This leads to better organisational performance which is beneficial and desirable for the employer. At the same time when this practice helps employees to feel good about their work, it helps the employer to improve employee retention in the company and reduce staff turnover. Safe and healthy work-environment: A healthy work environment helps the management to ensure that no hindrance in being created in the operations of the organisation because of unhealthy and unsound working environment. Employees feel more satisfied while working at a place which is healthy and safe for their personal interest and it leads to an increase in the efficiency of the employee which is always desirable by the employer. Waitrose has build a very good reputation in the industry when it comes to the safety of the employees and the work-environment due to which more and more individuals are willing to get associated with the company. Career management: The human resource manager of Waitrose ltd has adopted various programme for career management of its workforce which shows that the company doesn’t intend to get benefits out of the workforce for short-term and actually cares about the employees’ career (Renwick, Redman and Maguire, 2013). It helps the employees to feel more dedicated towards their work and improves the sense of belonginess and for the employer it helps the company to improve employee retention and staff turnover which also results in a fostering of positive workplace relations. Performance linked bonuses: Designing a reward system where bonuses are offered according to the employee performance is another HRM practice which is being used the management of Waitroseltd to motivate the employees and encourage them to induce high-performance working teams which also helps the organisation in achievement of its goals and targets. This is a great strategy which helps any organisation to motivate its workforce. 9
P4 Effectiveness of different HRM practices in terms of raising organisational profit and productivity. HRM practices help an organisation in improving the productivity of the operations and as a result profit. Some of the HRM practices used by Waitrose to improve company’s productivity and profit are as follows: Selective hiring: Hiring the right people with the desired skillset for execution and completion of a task helps the Waitrose to gain a competitive edge in the industry. Selective hiring goes a long way in determining an organisation’s success and efficiency of the workforce (Samantara and Sharma, 2015). It improves the organisational productivity because of better execution of tasks by right people with right skills. Recruitment involves a lot of cost and selective hiring ensures that organisation doesn’t need to recruit new people quite frequently and the right people are employed at the very first instance which helps in reducing the costs related to recruitment and also improves the organisational profit. Training and development: Waitrose has adopted a very specialised training programme which helps the company to get the best out of the employees which are recruited during the first stage. Training sessions are very effective in increasing the performance of the employees and improving the overall organisational productivity and profit. During the training, an employee faces similar business problems which he might face during execution of tasks assigned to him which helps him to react to business situation in a better way and increase his efficiency along with operational efficiency of the organisation. Performance management: PerformancemanagementasanHRMpractiveinvolvesmonitoringofemployee performanceandcomparingtheactualperformanceoftheemployeeswiththestandard performance to identify any variation and take corrective actions. Performance measurement and management helps in increasing the organisation efficiency as it helps the management to analyse that whether an employee is performing to the best of his ability and if not, identify and eliminate the reasons hindering his productivity and efficiency. Better employee performance helps in better financial performance of the organisation as well. Development of better relations: 10
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The human resource manager of Waitrose provides various spaces for the members and employees to interact with the top-management and senior executives which helps in fostering better relations between the employee and the employer. This helps the company to avoid conflicts and create a positive organisational culture. Better workplace relations and conflict management help in improving the employee retention and organisational productivity since the employees are more committed towards achievement of individual as well as organisational objectives (Smith, 2016). Better employee retention as a result of employer-employee relations helps in improving organisational profit as well due to decrease in costs related to recruitment and training of employees. TASK 3 P5 Analyze the importance of employee relations in respect to influencing HRM decision- making. HRM decision making is necessitate in finding the best possible and effective ways of investing in human resource. HRM decision making include deciding in advance that where to use resource and money of the organization in order to enhance the performance of employees and business. Human resource decision making process have positive impact on an organization. HRM decision making includes creating and developing strategies, policies and rules which provide competitive advantage to the organization. Human resource decision making consist process such as planning and developing, performance management of the human resource within the organization. It involves making decision about the workforce who operates the business (Lasserre, 2017). HR decision making start with the choosing right person for the job and manage the employees it’s a never-ending process of the organization. Waitrose use effective way of decision making to manage and maintain their employees performance in order to create competition in the retail market. Waitrose also focus in developing effective policies and strategies to influence and enhance the performance of the employees and they also maintain good relation with their employees by making fair decisions. Waitrose hire talented and experienced people for HRM decision making. Importance of HRM decision making – Humanresourcedecisionmakingisimportantinorder toachievethegoalsand objectives of the organization within the available time and budget. HRM decision 11
making consist choosing best alternatives, properly utilize the resources and satisfying the employees to attain the goals of the organization. Waitrose make effective decisions and take care of the employees needs in order to achieve the organizational as well as individual goals. Effective HRM decision making encourage and motivates the employees within the organization. Decision making provide overall framework, guidelines and polices to operate and encourage the workforce. If the companies police satisfy the employees then they work hard with motivation. Waitrose encourages and motivates their employees by taking decisions in their favor and also make proper or effective strategies which satisfy employees. An organization need to utilize their various resources like human, money, material, machine etc. and for this they need to take effective decision. Human resource decision making is choosing right person at right place, provide proper training and manage employees performance (Thornton, 2015). Waitrose hire right and talented people in their organization and provide them effective training, enhance employee performance because they take effective decisions. In the organization employees has many problems or issues but there are multiple solutionsavailabletosolvethoseproblems.Humanresourcedecisionmakingis necessary to select or choose the best alternative among various alternatives to solve the problems of employees. Waitrose choose best alternative by analyzing the various alternatives by using some statistical and financial tools in order to manage and satisfy their employees. Human resource decision making is the pervasive function of managers aimed to satisfy theemployeesoftheorganization.Humanresourcemanagertakedecisioninall managerialfunctionslikeorganizing,controlling,directingandmotivatingthe employees. Waitrose’s manager take decision in order to organize the right people at right palace, control their activities and direct them towards the goals and motivate the employees to work hard. HRM decision making is also important to analyze and evaluate the performance of the employees. HR managers decide how to manage the performance of employees in order to increase the level of performance and achieve the goal of the organization. Waitrose 12
take care of their employees and their performance. Manager of Waitrose use various performance appraisal techniques to enhance the performance of employees and the manager make decisions in advance for the employees. P6 Identify the key elements of employment legislation and the impact it has upon HRM decision- making. Some key elements of the employment norms and legislation that affect the HRM decision making are – •Providing safe and healthy workplace– The prior human resource procedure is employee security; every organization try to provide safe and secure working environment to their employees in order to achieve competitive advantage in global market. This also affect the decision-making process if the organization provide good and healthy working environment then it helps in proper decision making (Moutinho and Vargas-Sanchez, 2018). This also helps in the employee’s retention if employee feel safe and secure, they can do hard work and retain for long time with the organization. Waitrose provide happy, safe and familiar working environment to the employees. Fair and performance-based compensation– Compensation is also the best human resource practice, if company recruit skillful and talented people then they have to compensate more than average. Fair compensation attracts the effective decision-making process. These are the people that will add the most value to the company so company want to retain them and compensate them fairly. Waitrose pay fair renumeration to their employees according to the ability, knowledge and capability of the employees and this helps Waitrose in employee’s retention. Working time regulations– Every organization have to adopt the fixed working time regulations. There are some working time regulations which companies can adopt according to their type like fixed schedule, rotation shifts, extended hours, weekly off. If company have fixed working hours then their employees take their decisions according to thattime,workingtimeregulationsprovideproperworkingenvironmenttothe employees as well as organization. Creating equitable organization– Each and every employee are the valuable asset of the organization and should be treated equally. In every organization there is equal chance of every employees in taking decision related to the business. In the organization 13
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every employee deserves equal respect. Waitrose create equitable and fair working environment;they treattheir employeesequallyand also involve eachand every employee in decision making.They always take care that employees never feel unfair and bias in the organization, and this influence their proper and effective decision-making process. Sexual harassment prevention– It is the responsibility of every organization prevent their company from sexual harassment. There are same laws that prohibit gender discrimination prohibit sexual harassment. Sexual harassment creates offensive working environment and which affects the functions and decisions of the business. Waitrose take care of their employees and provide protection from any kind of harassment. TASK 4 P7 Illustration of the application of HRM practices in a workrelated context, using specific examples. One of the most important practice of Human resource management involves recruitment, selection, training and development of people (Kim, 2012). Waitrose ltd. uses a job description to specify the requirement of the job so that the people with the relevant skills can apply for their candidature. This helps the company in hiring a workforce according to the requirement of the organisation. Here is an example of application of this HRM practice in the context of Waitrose ltd. JOB DESCRIPTION JOB DESCRIPTION Organisation Name:WAITROSE LTD. Job Details:Senior finance manager Job title:Financial Assistant Job Type:Full Time Salary:£55,000 Location:Hertfordshire, England 14
Job Purpose: Provide aid and guidance to the finance department Candidate should be able to manage and handle large teams Cooperationwithdepartmentoffinanceforbetterandsmoothorganisational performance Responsibilities of the selected candidate includes: To account for the daily cash flows and cash outflows To control and manage the team responsible for accounting and preparing bills To report the findings to the head of financial department Ensuring compliance with laws and regulations To control and monitor the accounts of the company Interested candidates can forward the resume on hr@Waitrose.com or contact at the below mentioned contact number. Thanks & Regards HR Manager WAITROSE LTD Contact no. + 44 (0) 1834 843847 Curriculum Vitae Curriculum Vitae Name – ABC Address – England, UK Contact number –abc3@gmail.com Working Experience Senior Finance Manager (2018 - present) Tesco company, UK 15
ï‚·Developing report and P&L analysis ï‚·Carry out business analytics practices for supporting in management decision ï‚·Managing team and delegation of task ï‚·Controlling and measuring team activities Finance Reporting Manger (2013 - 2018) Logon company ï‚·Analysing and evaluating financial data and reports ï‚·Creating financial report and presenting to senior manager ï‚·Supporting Manager in team management practices ï‚·Annual audit report ï‚·Financial statement analysis Education background ï‚·Masters in Business Administration from Jonhson & Wales University (2012) ï‚·Bachelor of Business Administration for Jonhson & Wales College (2010) Other courses or knowledge ï‚·Financial and Data Analysis ï‚·AdHoc Management ï‚·Budgeting & Financial forecast ï‚·GAAP Job offer letter Senior Finance Manager Job offer 6 August 2020 Waitrose company ABC England, UK Dear ABC We are delighted to offer you full time job position of Senior Finance Manager at Waitrose 16
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company with the starting date of 20thAugust 2020. Your working location will beHertfordshire, England and you will work under Finance Director of Waitrose organisation. In our opinion your capabilities and experiences perfectly match with company requirements. In this role you will be responsible for managing finance team and your major responsibility will be to take account for the daily cash flows and cash outflows. Your role includes to control and manage the team responsible for accounting and preparing bills. As employees of Waitrose company you will be eligible for benefit program that consist of medical insurance and vacation as well as various other benefits. We are looking forward to have you in our team and if you have any question please feel free to reach out to us. Sincerely HR Manager CONCLUSION It can be concluded from the above report that Waitrose ltd. relies heavily on the function of the human resource management for the operational efficiency and productivity. It can also be inferred that various appraoches used for recruitment and selection by human resource manager of the company has merits and demerits as well. Various HRM practices have many advantages for both the employers and the employees. (Sparrow, Brewster and Chung, 2016).It can also be concluded that these practices help the organisation in improving its productivity and profit. Employee relations have a significant influence on the decision-making by the HR of the company and various legislation laws also affect the decision-making process. At last it can be concluded with the help of an example that various HR practices are applied and implemented differently in different organisations. Human resource management can rightly be considered as the most important function for any organisation on which effective utilisation of every other resource of the organisation depends. 17
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