Unit 3 - IT Skills and Applications Assignment

Unit 3 - IT Skills and Applications
Assignment
Assessor name- U Aung Thwin
Student-Htet Wai Aung
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Contents
Introduction………………………………………………………………………………………………………………………….2
Background of my organization…………………………………………………………………………………………….2
Understanding of information Technology……………………………………………………………………………3
Use of IT in business………………………………………………………………………………………………………..……4
Type of IT available for business……………………………………………………………………………………………5
Recommended IT (both software and hardware) for my organization………………………………….7
Pre-created examples using MS Word………………………………………………………………………………….8
Pre-created example using MS Excel…………………………………………………………………………………….9
Pre-created example using MS PowerPoint (just few slides)………………………………………….……10
Pre-created example using MS Outlook (email example)……………………………………………………11
Advantages of using those software……………………………………………………………………………………12
Advantages of using Microsoft Word …………………………………………………………………………………………….12
Advantages of using Microsoft Excel……………………………………………………………………………………………..12
Advantages of using Microsoft Powe point…………………………………………………………………………………..13
Use of online and social media in class room learning and in office environment ………………14
Conclusion ……………………………………………………………………………………………………………………….15
References
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Introduction
Technology can be a powerful tool for transforming learning. It aims to strengthen and
enhance the connection between education and students. Developing a new approach to
learning and collaboration; It can help narrow the gap between long-term equity and access
and adapt the learning experience to meet the needs of all learners. Technology Scientific
knowledge is used, or sometimes expressed, for the practical purposes of human life, to
change and manipulate the human environment.
Background of my organization
Information technology (IT) is the use of computers to store, retrieve, transmit, and manipulate data
or information. IT is typically used within the context of business operations as opposed to personal
or entertainment technologies. IT is considered to be a subset of information and communications
technology (ICT).
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Understanding of Information Technology
Although information technology has become an integral part of the work of professionals,
it is not yet known what helps them to be accepted. Building and integrating key findings of
the closely related theoretical paradigm (technology acceptance model, planned behavioral
theory and diffusion theory) .We can test more than one complete, assertive model and test
the resulting model in the context of PDA acceptance by healthcare professionals. Using
LISREL take. S. Data collected from 222 doctors in the United States contradict the model. It
explains that 57% of doctors' intentions to embrace innovation fit the model well. Our study
provides useful insights into the issues that provide users with new ideas about accepting
technologies that influence technological acceptance decisions by professional.
Information technology (IT) is the ability to create all forms of electronic information; To
store Any computer for security and exchange? Storage; Network and other physical
equipment; Contrary to personal or entertainment techniques. Typically, IT is used in a
business environment. Commercial use of IT covers both computer technology and
telephony. The term information technology was coined by Harvard Business Review to
distinguish between intended machines and general purpose computers that can be
programmed for a variety of functions and limited functions. As the IT industry flourished in
the mid-20th century, computer performance increased as equipment costs and energy
consumption dwindled. As new technologies emerge, so does today (The internet will
continue to make life better, 2021).
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Uses of It in business
Information Technology (IT) refers to techniques used in business for transmitting, storing,
manipulating and retrieving all kinds of data, including speech, text, movie, graphics and
reports of events such as equipment malfunction, intrusion etc. Typically, Information
Technology relates to the hardware and software that businesses use to manage and
operate a range of business processes. Most businesses network their computers so that
information can be shared.
Examples of the use of IT in business include:
1.Storing information about products such as stock control using complex databases.
2. Perform business calculations such as cost and profit calculations using statistics.
3. Writing information; Writing and writing other documents using word
processing packages
4. Fax, including telephone communication. Use of email and other means of
communication.
5. Creating websites as a promotional and informational tool for an organisation.
The major industries of the world would collapse, if the existence and use of information
technology were to be snatched suddenly from businesses. That's because most business
transactions and operations cannot be conducted in the 21st century without technology.
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Type of IT available for business
When forming a company, there are many businesses to choose from. Each has its own
structure and rules. There are usually four main types of business. Sole proprietorships;
Partners Limited liability companies (LLCs) and corporations. Before starting a business,
entrepreneurs should carefully consider which business model best suits their business.
Information technology fosters innovation in business. Innovation results in smarter apps,
improved data storage, faster processing, and wider information distribution. Innovation
makes businesses run more efficiently. And innovation increases value, enhances quality,
and boosts productivity. Without information technology and system support, businesses
simply stop! If the internet or phone service goes down in an office, nothing can get done —
HR, finance, operations, communications, sales, and all other departments depend on
functional computer and information systems to complete their work.
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Innovation is the great way to success in this digital age. The path of innovation in business
means doing something different, smarter or better that will make a positive difference in
terms of value, quality or productivity by using emerging or proved technologies of the
world. The technology which has already proved itself in last two decades is of course the
information technology (IT). It has dramatically changed the lives of the individuals and
organisations. Currently online shopping, digital marketing, social networking, digital
communication and cloud computing are the best examples of change which came through
the wave of information technology. Now accurate business planning, effective marketing,
global sales, systematic management, real time monitoring, instant customer support and
long term business growth cannot be achieved at the optimum level without IT. The success
of every business depends on certain factors. Some of which are accurate analysis, choosing
the right technology and the future vision. Research from the last two decade has proved
that those organisations that do invest in technology and choose the path of innovation
increase their market share, financial figures and overall competitiveness. Information
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technology is the only technology which provides you the opportunity to analyse specific
data and plan your business journey accordingly. It also provides you many tools which can
solve complex problems and plan the scalability (future growth) of your business. In the
modern age, it is proved that digital marketing is a great tool which let you promote your
products or services to the global market while sitting in the comfort of your remote office
or home. And thanks to the cloud computing and modern communication which enable you
to form a global organisation, manage and monitor its virtual offices all over the world. Now
I will briefly explain how information technology plays a vital role in different phases of
business. Speed and accuracy are at the heart of making right decision for your business.
Every successful organisation has to go through a comprehensive market research process
which enables management to make the right decision. Market research can be done in
many ways through online surveys, forums, blogs, group discussions using World Wide Web
and of course through in-person interviews as well. Currently Big data, Google Analytics and
Microsoft CRM Dynamics are also great tools to extract useful information which can impact
on decision making. These online tools not only provide real time responses from the
potential audience but also ensure the accuracy of data by minimising the risk of human
errors. (The Role of Information Technology in Business Success, 2021)
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Recommended IT (both software and hardware) for my organization
software
Software, instructions that tell a computer what to do. Software comprises the entire set of
programs, procedures, and routines associated with the operation of a computer system.
The term was coined to differentiate these instructions from hardware—i.e., the physical
components of a computer system. A set of instructions that directs a computer’s hardware
to perform a task is called a program, or software program. The two main types of software
are system software and application software. System software controls a computer’s
internal functioning, chiefly through an operating system, and also controls such peripherals
as monitors, printers, and storage devices. Application software, by contrast, directs the
computer to execute commands given by the user and may be said to include any program
that processes data for a user. Application software thus includes word processors,
spreadsheets, database management, inventory and payroll programs, and many other
“applications.” A third software category is that of network software, which coordinates
communication between the computers linked in a network. Software is typically stored on
an external long-term memory device, such as a hard drive or magnetic diskette. When the
program is in use, the computer reads it from the storage device and temporarily places the
instructions in random access memory (RAM). The process of storing and then performing
the instructions is called “running,” or “executing,” a program. By contrast, software
programs and procedures that are permanently stored in a computer’s memory using a
read-only (ROM) technology are called firmware, or “hard software.”
Hardware
Computer hardware refers to the physical parts of a computer and related devices. Internal
hardware devices include motherboards, hard drives, and RAM. External hardware devices
include monitors, keyboards, mice, printers, and scanners.The internal hardware parts of a
computer are often referred to as components, while external hardware devices are usually
called peripherals. Together, they all fall under the category of computer hardware.
Software, on the other hand, consists of the programs and applications that run on
computers. Because software runs on computer hardware, software programs often have
system requirements that list the minimum hardware required for the software to run.
(HARDWARE | meaning in the Cambridge English Dictionary, 2021)
1. Much of our existing military hardware is obsolescent.
2. The machine allows multitasking without the need to buy extra hardware.
3. The thieves stole thousands of pounds worth of computer hardware.
4. The cost of computer hardware has fallen in the last ten years.
5. All the old hardware has been dumped into a skip.
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Pre-created examples using MS Word
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Pre-created example using MS Excel
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Pre-created example using MS PowerPoint (just few slides)
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Pre-created example using MS Outlook (email example)
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Advantages of using those software
Microsoft Word
One of the advantages of using Microsoft Word is that it is available practically everywhere.
Word comes standard on many PCs. You can typically find it on your work computer,
computers at school and your home PC. This makes it easy to save documents on a flash
drive, take them with you and work on them somewhere else. If you need to do some work,
you can usually find a computer with Word on it. Another benefit of using Microsoft Word is
that it easily integrates with other Microsoft Office programs. For example, if you have a
spreadsheet that you created on Microsoft Excel, you can easily paste it into a Word
document. You can work with programs such as PowerPoint as well. This makes it possible
to complete a wide array of computing tasks without having to spend time converting
documents or files so that they are usable on other programs. While you are creating a
document, Word also helps you make sure that it is the best it can be. When you misspell a
word, Microsoft Word will immediately underline it. You can then click on the word and get
suggested spellings. If you type a sentence that has poor grammar, Word will underline the
sentence for you. This allows you to change the document while you are still working on it.
(Soffar, Soffar, Soffar and Soffar, 2021)
Microsoft Excel
We all are familiar with the name Microsoft Excel and know how to use it. MS Excel is a
simple software and learning the basics can make students and professionals job ready.
Beginners will always be concerned about the basic features like rows, columns, tables etc.
and won’t be much familiar with other advanced features of the software. It is important
that you must have a thorough knowledge of the software and its advantages in order to
utilize it in day-to-day office work. Few of the major advantages of Microsoft Excel are listed
below:
Easy data entry and operations: One of the main advantages of MS excel is that it facilitates
smooth and easy data entry. Compared to any other data entry and analyzing tools, MS
Excel offers features like Ribbon interface, a set of commands used to perform certain
operations. Ribbon consist of many tabs, which again consist of many command groups and
their buttons. You can select the commands by clicking the related button and perform
operations very easily.
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Accurate comparisons and analysis options: MS Excel provides many analytical tools for the
accurate analysis and comparison of large amounts of data. The advanced sorting and
filtering techniques allows you to sort out large amount of data so that it will be easier for
you to find out the required information. Also, filtering removes unwanted or repeated data
and helps to save time and effort.
Allows graphical representation of data: MS Excel allows you to create the visual
representation of data and information. The data can be visually displayed in the form of bar
charts, column charts and graphs. It automatically revises the charts and graphs, once the
data gets modified. Tables help to classify different entities according to their characteristics
and features.
Compatible with other business applications: Since the recent versions of MS Excel is
compatible with many other business applications like MS office, other web applications
etc., it allows you to import excel data to other applications. Also, the cloud computing
facility helps to update and upload your excel document from all locations, which can be
accessed later through various devices like smartphones, tablets, laptops etc.
Ready to use formulas: MS Excel performs all mathematical and logical functions like
addition, subtraction, multiplication, division, average, sum, mod, product etc. Excel
provides many formulas that helps you to solve both simple and complex calculations.
(Microsoft Excel Advantages - UrbanPro, 2021)
Microsoft PowerPoint
Quick and easy: The basic features are easy to master and can make you appear to be organized,
even if you are not. Simple bullet points: It can reduce complicated messages to simple bullet points.
Bullet points are a good basis for a presentation and remind the speaker of main points and the
organization of the message. Easy to create a colorful, attractive design: Using the standard
templates and themes, you can create something visually appealing, even if you do not have much
knowledge of basic graphic design principles. Easy to modify: When compared to other visual aids
such as charts, posters, or objects, it is easy to modify. Easily re-order presentation: with a simple
drag and drop or using key strokes, you can move slides to re-order the presentation. Finally,
PowerPoint is integrated with other products that allow you to include parts of documents, spread
sheets, and graphics Audience size: PowerPoint slides are generally easier to see by a large audience
when projected than other visual aids. Easy to present: You can easily advance the slides in the
presentation one after another with a simple key stroke while still maintaining eye contact with the
audience. No need for handouts: They look good visually and can be easily read if you have a
projector and screen that is large enough for the entire room. (The Advantages and Disadvantages of
PowerPoint, 2021)
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Use of online and social media in class room learning
Create a Classroom Facebook Group
Making a private group on Facebook for the class can create a sense of community. They
can post homework assignments and deadlines on the group’s page. Also, encourage
students to post questions on the wall. That way, other students may be able to help as well
as the teacher. They can also have students discuss readings or topics online. Students who
don’t feel comfortable speaking in class may feel more comfortable joining discussions in
this digital space. Finally, they can even allow parents to access the group and see what
their children are learning.
Twitter Summaries
Twitter’s character limit may seem restrictive, but it’s a great way for students to sharpen
their language skills. Have students answer a question or summarize a chapter in a tweet.
Crafting short-short stories within Twitter’s character limits teaches students about plot,
characterization, and concision. Students could also post articles pertaining to the lesson on
Twitter for everyone to see and discuss. They could even have students Tweet a daily
summary of what they learned in class.
Blog Writing
In-class writing assignments help students focus, serve to foreground class discussions, and
ensure that students complete their assigned readings. If students write on a blog shared
with the class, it transforms the solitary act of writing to a communal experience. They can
require that students read and comment on a blog post from a different student each week.
This teaches students about online communication. It also encourages communication
between students who belong to different social groups.
YouTube Lectures
This assignment can be done in groups or individually. The teacher will choose a subject for
each group/individual to research and teach in a short YouTube video. Since explaining a
subject to others enhances one’s understanding of the subject, this fun assignment will also
be educational. They could even have students study TED Talks and create their own. This
will strengthen students’ analytical skills as well as their research and communication skills.
Social Media Profiles for Historical Figures
History, English, science, math — no matter the subject, this assignment can help students
understand historical figures and their contributions to a field. Have students choose a
historical figure significant to the subject they’re studying. Then, have students create a fake
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Facebook profile or Twitter account for them. Tweeting and posting as if they were the
figure themselves will require them to do extensive research on the person and their
concentration of study. Several online tools allow students and teachers to create these
profiles, such as ReadWriteThink‘s Profile Publisher and this Twitter profile template for use
with the G Suite. Or, you could go the old-fashioned route and have students sketch out
profiles on paper, like this middle-school teacher.It’s important to set boundaries and
remind students to keep school and classroom Acceptable Use Policies in mind when
communicating online. Also, monitoring software like LearnSafe protects students from
cyberbullying and notifies administrators of at-risk behavior while students are online and
offline. As long as boundaries are set, using social media in the classroom should be an
enlightening — and exciting — experience for all. (5 Ways to Use Social Media in the
Classroom | LearnSafe, 2021)
Conclusion
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References
Pew Research Center: Internet, Science & Tech. 2021. 4. The Internet Will Continue To Make Life
Better. [online] Available at: <https://www.pewresearch.org/internet/2019/10/28/4-the-internet-
will-continue-to-make-life-better/> [Accessed 3 January 2021].
Linkedin.com. 2021. The Role Of Information Technology In Business Success. [online] Available at:
<https://www.linkedin.com/pulse/role-information-technology-business-success-abid-afzal-butt>
[Accessed 4 January 2021].
Dictionary.cambridge.org. 2021. HARDWARE | Meaning In The Cambridge English Dictionary.
[online] Available at: <https://dictionary.cambridge.org/dictionary/english/hardware> [Accessed 4
January 2021].
Soffar, H., Soffar, H., Soffar, H. and Soffar, H., 2021. What Are The Advantages And Disadvantages Of
Microsoft Word? | Science Online. [online] Science online. Available at: <https://www.online-
sciences.com/technology/what-are-the-advantages-and-disadvantages-of-microsoft-word/>
[Accessed 4 January 2021].
UrbanPro.com. 2021. Microsoft Excel Advantages - Urbanpro. [online] Available at:
<https://www.urbanpro.com/microsoft-excel/microsoft-excel-advantages> [Accessed 4 January
2021].
Sophia. 2021. The Advantages And Disadvantages Of Powerpoint. [online] Available at:
<https://www.sophia.org/tutorials/the-advantages-and-disadvantages-of-powerpoint> [Accessed 6
January 2021].
LearnSafe. 2021. 5 Ways To Use Social Media In The Classroom | Learnsafe. [online] Available at:
<https://learnsafe.com/5-ways-to-use-social-media-in-the-classroom/> [Accessed 6 January 2021].
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