UNIVERSITI TEKNOLOGY MARA - Department of Quantity Surveying - Industrial Training Case Study Report

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UNIVERSITI TEKNOLOGY MARA
DEPARTMENT OF QUANTITY SURVEYING
FACULTY OF ARCHITECTURE, PLANNING AND
SURVEYING,
UNIVERSITI TEKNOLOGI MARA, CAWANGAN
PERAK, KAMPUS SERI ISKANDAR.
INDUSTRIAL TRAINING (DQS 301)
CASE STUDY REPORT

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NAME NURIN FATEEHAH BINTI JUZAILI
I/C NO 020121-10-0672
MACTRICS NO. 2020463238
CLASS AAP1145B
COURSE DIPLOMA IN QUANTITY SURVEYING
FACULTY FACULTY OF ARCHITECTURE, PLANNING AND
SURVEYING
SEMESTER SEMESTER 5
COMPANY’S NAME AR QS CONSULT
PRACTICAL TRAINING
ADDRESS
NO 48, JALAN PEKAKA 8/3, KOTA DAMANSARA, 47810
PETALING JAYA, SELANGOR
DURATION OF
TRAINING
12TH OCTOBER 2022 – 6TH FEBRUARY 2023
SUPERVISOR
INCHARGE
SHAHAZIRAH BINTI RUSLI ( Practical Supervisor)
NORAIDAWATI BINTI JAFFAR (Lecturer Supervisor)

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ACKNOWLEDGEMENT
This letter serves as an acknowledgement and expression of appreciation to the entire team for giving
me the opportunity to participate in the internship project, titled Kerja-Kerja Struktur Untuk Cadangan
Membina Dan Menyiapkan Masjid Al-Falah Sungai Ramal Dalam, Mukim Kajang, Daerah Hulu
Langat, Selangor Darul Ehsan, which needed a great deal of effort and many hours to achieve success,
repaid me in the end with the attention of our intended audience, which was the ultimate objective.
Without my team support, I would never have been able to offer the company with such success by
managing to amaze our client. They ensured that I was able to get the content right during a period
when I suffered a severe nervous breakdown, had no ideas, my mind went blank, and I questioned
whether I would be able to get the needed results at all. I would also like to thank my team leader, Mr.
Abdul Razak, whose 35 years of experience in the industry demonstrate his expertise and talent. In
addition, I would like to thank Miss Shahazirah for helping me through the four months of employment
in this company. Besides that, big thanks to Mrs. Aida who guide me on doing this case study project,
without you, I think I would not been able to finish this project and doing it correctly based on the
project’s guidelines. I really am in a position to pick up a lot of new things. I am aware that I am giving
it a personal touch, but if you had not had faith in me and been so persistent in pushing me, I never
would have been able to win the affection of so many people, and I am overjoyed that this project was
eventually successful and received approval. It is not only my achievement that has put another feather
to our cap, in fact, I believe that the success of the entire team is what has contributed to that success. I
give you my word that in the future I will put in a lot of effort and continue to get even better so that
you can be proud of me.

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TABLE OF CONTENT
ITEM CONTENT PAGE
1.0 Introduction 5
2.0 Background of project 7
3.0 Finding
3.1. Contractual Arrangement
3.1.1 Type of Procurement
3.1.2 Type of Contract
3.1.3 Tendering procedures
3.1.4 Preparation of Tender Procurement
a. Calling of Tenders
b. Tender Report
3.2 Contract Management
3.2.1 Variation Order
3.2.2 Interim Payment
3.2.3 Financial Statement
3.3 Data Analysis
13-14
15-16
17-18
19-23
24-25
26-29
30-32
33-35
36-45
4.0 Conclusion 46
5.0 References 47
6.0 Appendices 48-52

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INTRODUCTION
Building something, typically a substantial structure such as a building, is an example of construction,
which can be defined as the process of building something. In addition to this, it plays an important role
in the development of the city, neighbourhood, and other areas. In general, building works and civil
engineering works are the two categories that can be differentiated from one another when referring to
construction activities. A quantity surveyor, architect, engineer, and several contractors are among the
people who contribute to the completion of a construction project, which is overseen by a project
manager. In a point of fact, there are two stages involved in the execution of the construction project,
which are referred to as the pre-contract stage and the post-contract stage respectively. During the pre-
contract stage, the stage begins with the preliminary estimate and continues until it is possible to issue
the Letter of Award. A quantity surveyor needs to play essential roles in each and every procedure of
this stage so that all of the requirements in the process of generating a tender document may be
accomplished successfully. In the meantime, the post-contract stage begins when the client takes
possession of the site and continues until the final account is prepared. At this point in the process, the
quantity surveyor is responsible for maintaining an up-to-date record of the variation orders and
preparing the remeasurement as well as the additional payment. While for the contractual arrangement,
I need to state the type of procurement, type of contract, the tendering procedures and preparation of
tender document which I will explain in details below at Section A. Then, contract management at its
best involves risk management and relationship management. A contract is a document that describes
the connection between two parties, what they each commit to do, and who bears the risk if things do
not go according to plan. Contract Management is the process of managing this connection and these
risks to guarantee that both parties obtain the desired outcome. This simple notion is the basis for all
other concepts, including cash flow, revenue, obligation management, and all others. Contract
management includes the definition of resources, relationships, and risk. Contract administration aids
in determining whether the project is proceeding in accordance with the contracts pertaining to
procurements, filling of claims for additional payment, correction, the extension of time, site record,
supervision, valuation and payment assessments and many more. In addition, it provides the last

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Preliminary Estimate/Budget Site Possession
Tender Report
Tender Evaluation
Final Account
Confidential Financial Report
opportunity to detect any errors, inconsistencies, or uncertainties in the design. A proper contract
administration monitors and controls project risk, ensuring that the project is performed with quality
control and within the budget and timeline specified. In further, for the purposes of Section B, I will
describe the data analysis performed on the four projects that are outlined in the following paragraphs.
The charts below are intended to complement and clarify the information presented in this case study
project report.
Pre-Contract Stage Post-Contract Stage
Issuing Letter Award
Preparation of Tender Document
Determination of Contractual
Arrangement
Preparation of Contract
Document
Measurement of Variation
Works/Re-measurement
Tendering Procedures
Site Valuation/Interim Certificate

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BACKGROUND OF PROJECT

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Project Title
- Kerja-Kerja Struktur Untuk Cadangan Membina Dan Menyiapkan Masjid Al-Falah Sungai
Ramal Dalam, Mukim Kajang, Daerah Hulu Langat, Selangor Darul Ehsan
Location
- Jalan Masjid, Kampung Sungai Ramal Dalam, 43000 Kajang, Selangor Darul Ehsan
Total Contract Sum
- RM 14,083,566.81
Contract Period
- 71 months
Date of Commencement
- 15 November 2016
Date of Completion
- 29 October 2022
Types of Contract
- PWD Form 203A (Rev.10/83)

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 PARTIES INVOLVED IN THE PROJECT
The design team is another name for the consultant. From the beginning to the end of the
construction project, the consultants play crucial roles in ensuring smooth operation. As the project
progresses, the consultants are responsible for design and costing tasks. The consultants always
guarantee that they can satisfy all of the client's requirements and requests while also making a
profit on the project. Additionally, having experience managing similar projects, extensive
knowledge of the construction sector, and a strong track record on prior projects are all requirements
for a good consultant.
 List of Consultants Involved In The Project
CLIENT MAJLIS AGAMA ISLAM SELANGOR
South Tower, 2, Persiaran Masjid,
Seksyen 5, 40000 Shah Alam, Selangor
ARCHITECT ERA REKA ARCHITECT
1-6-14 Block C, Diamond Square Jalan
1/50, off, Jln Gombak, 53300, Wilayah
Persekutuan Kuala Lumpur
QUANTITY SURVEYOR AR QS CONSULT
No 48, Jalan Pekaka 8/3, Kota
Damansara, 47810 Petaling Jaya,
Selangor
STRUCTURAL AND CIVIL
ENGINEER
ARM CONSULTING ENGINEERS SDN
BHD
Mustaal Lodge, Lot 6043 Jalan Masjid Sg.
Ramal Dalam, 43000 Kajang, Selangor
MECHANICAL AND ELECTRICAL MEGAJATI CONSULT SDN BHD
No. 25-2-1, Jalan Meda Putra 3, Medan
Putra Business Centre, Bandar Menjalara,
Kepong, Wilayah Persekutuan, 52200,
Federal Territory of Kuala Lumpur
CONTRACTOR GLORY CONSTRUCTION SDN BHD
No. 10, Jalan Besar, Pasir Penambang
45000 Kuala Selangor

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Roles of Parties Involved In The Project
a) Architect – Era Reka Architect
An architect designs and draws construction plans. He may also supervise the project. The
architect always conducts project consultant meetings. Era Reka Architect (ERA) was chosen
to design this mosque. ERA would meet with the client which is (MAIS) to discuss goals,
budgets, and project requirements before creating designs. The architect must communicate
well with customers and experts. The architect must also consider Jabatan Bomba dan
Penyelamat approved the materials and specifications for all architectural elements. Before
construction begins, the architect may need to conduct a feasibility study on the land. When
creating plans, he must observe building, fire, zoning, and city requirements. The architect must
be abreast of policy, zoning, and regulation changes since these rules change frequently. In
addition, the architect creates a detail drawing for the quantity surveyor to use in determining
the amounts. However, the architect's drawing must match the engineer's drawing so that there
are no informational disparities between them. As the project progresses, the architect must
establish a positive connection with the client, engineer, quantity surveyor, contractor and
others so that there are no misunderstandings or miscommunications within the consulting
team.
b) Quantity Surveyor – AR QS Consult
The importance of quantity surveying in the building industry cannot be overstated. A quantity
surveyor oversees the administration and planning of a construction project from start to finish,
and is responsible for estimating the total cost of all its components and the overall project.
They also create the contracts and tender documents for the building supplies that will be
needed. A quantity surveyor is responsible for calculating the cost of these components and the
overall cost of a project, as well as for the management and planning of a construction project

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from start to finish. Additionally, they draught the required contracts and bid documentation
for building materials. In addition, they supervise a construction project and ensure that
everything works well. Quantity surveyors do an ongoing cost analysis of any repair work, give
payments to contractors, and assign impending tasks to construction employees throughout this
phase. Quantity surveyors must also arrange site visits and do research for upcoming projects.
Quantity surveyors ensure that their customer's project is cost-effective and that their client is
satisfied with the final output.
c) Structural and Civil Engineer – ARM Consulting Engineers
It is common practise for structural engineers and civil engineers to collaborate on the design
and construction of infrastructures that are both effective and secure. The civil engineers are
typically the ones who are in charge of the general design and coordination of the site, while
the structural engineers are the ones who make sure that the load-bearing elements are suitably
sized and positioned to handle the loading that is required.
d) Mechanical and Electrical Engineer – Megajati Consult
Megajati Consult was chosen to be the mechanical and electrical engineer for this project. A
construction project requires an electrical engineer to design high voltage equipment such as
wiring systems, lighting systems, and generators. One of the responsibilities of the electrical
engineer in the construction industry is to survey the site and oversee the design and installation
of electrical systems in accordance with applicable codes and regulations. In addition, he must
conduct tests throughout the installation and upkeep of large-scale electrical systems that
transmit and create electricity. Mechanical engineers also play significant roles in the
construction industry. He is accountable for doing site visits prior to the design phase. Then, he
must design mechanical devices such as elevators, escalators, air conditioning and ventilation
systems, and many more.

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e) Contractor – Glory Construction
A building construction project is generally the responsibility of the contractor, who is
accountable for its supervising, leading, planning, executing, supervising and inspecting
phases. Regardless of the scale of the project, the accountability extends from the very
beginning all the way until its completion. In order to fulfil their responsibilities, contractors
are responsible for organising activities, overseeing workers, and ensuring that the project
complies with all local norms and laws. In addition, the contractor must have a solid financial
strategy. This is necessary to prevent a financial crisis during building. The contractor's
financial issues could cause a delay in the construction process, which would then have an
effect on the construction's performance. In addition, the contractor must maintain constant
communication with professionals such as the architect and engineer to ensure the highest
quality of construction.

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3.1 CONTRACTUAL ARRANGEMENT
3.1.1 Type of Procurement
In the construction sector, all project participants should be aware of the procurement method
employed. Listed below are the types/methods of procurement utilised based on the project's
suitability.
The type of procurement that will be employed for this project in Sungai Ramal Dalam is the utilisation
of traditional contracts. Building is the only responsibility that is placed on a contractor under this form
of procurement, making it one of the most fundamental types of purchasing. Every aspect of the design
process, as well as the administration of the contract, is handled by a consultant, engineer, or both. The
fact that this method has been utilised for such a significant amount of time in the construction industry
is the primary factor contributing to its success. As a result, a set of parameters that have been devised
to evaluate the cost-effectiveness of this kind of procurement route have been established. The first step
SECTION A

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in the traditional procurement procedures is for the employer to establish a project management team
for the task itself. Therefore, the only duty that will be assigned to the contractor in the traditional
procurement method will be the execution of the project as well as the management of the
subcontractors and suppliers. In the context of traditional methods of procurement in the business, we
may distinguish three distinct types of contracts which is lump-sum contracts, re-measurable contracts,
and cost reimbursement contracts. This project applies the re-measurable contract which required for
projects where the nature of the critical work may be described in appropriate detail when they are
tendered, but amount cannot be provided. For instance, construction of a new building, before the task
has even begun, it is difficult to provide an accurate estimate of the amount of excavation work that will
be required. After the entirety of the work has been measured, all payments to the contractors will be
given based on the actual amount of work that each contractor has completed. As a consequence of this,
the total cost of the project will be determined by the unit costs as well as the precise amount. The Bill
of Quantities (BQ) that is provided by the client will serve as the basis for the contractor's rate proposal.

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3.1.2 Type of Contract
Many sorts of contracts are used for the different types of contracts. The following is a list of the
various sorts of contracts that are typically utilised for the projects that are being proposed.
- PWD Form 203A (Rev.10/83)
- PWD Form 203 (Rev. 10/83)
- PAM Form With Quantities
- PAM Form Without Quantities
This project utilises a Measure and Value contract, which is a contract with a Bill of Quantities
PWD Form 203A (Rev.10/83). After the bill of quantities has been prepared, it is then sent to the
contractors to be used in pricing. For instance, Majlis Agama Islam Selangor (MAIS), the customer,
chooses to select Era Reka Architect as the architect to produce plans for the project. A bill of
quantities will be prepared by AR QS Consult, who have been appointed as the quantity surveyor
by MAIS. This bill will be based on the architect's design and specification. After the bill of
quantities has been completed, it is sent to the contractors so that they may assign prices to the bill
before submitting their bids.
Following that, the bid submitted by Glory Construction was chosen. Both forms of contracts
include different information and are used by various parties. The contract was often used by both
the governmental sector and the private sector. For the public sector, the format is PWD 203/203A
form that is a contract established by the Public Work Department (JKR). This sort of contract is
used by the whole public sector since it has been adapted to local circumstances and can keep up
with political and industrial developments. PAM 2006 is a contract arranged by Pertubuhan Arkitek
Malaysia (PAM), which is often used by the private sector for construction projects in Malaysia.
PAM 2006 is the third generation of the PAM standard form and it has evolved from PAM 1696,
the initial generation of the form. The second iteration of the PAM form was released in 1998 and
was titled as PAM 1998. The units rates in the Bill of Quantities provide a sound basis for the

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valuation of the Variation Order, which is one of the advantages of a contract that is based on the
Bill of Quantities. The other advantage is that both parties have a clear picture of the extent of their
respective commitments when the contract is based on the Bill of Quantities. In addition to that, a
comprehensive breakdown of the tender amount may be obtained at any time.

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3.1.3 Tendering Procedures
A procedure known as tendering is one in which the client invites contractors who are interested
in carrying out the building activities to submit bids. There will be a significant amount of
procedure that has to be gone through before picking the competent contractor to carry out the
job. The selection of a contractor via the use of the tender process serves the objective of
ensuring that a competent contractor is chosen, who will then be able to finish the project within
a fair amount of time and at an affordable cost. In the sake of maintaining a comparable level
of competition and maintaining transparency, every contractor will compete against one another
by filling in the price and rates of the works in the tender document. As this is a project being
undertaken by the government and because it has also been granted funding by the Majlis
Agama Islam Selangor (MAIS), there are a number of procedures that need to be completed
before selecting a contractor. According to the website for the Ministry of Finance in Malaysia,
there are a few protocols that need to be adhered to.
- Planning
- Specification
- Tender Document
- Tender Advertisement
- Sale of Tender Document
- Tender Deposit
- Closing and Opening Tender
- Opening Tender Committee
- Evaluation of Tender
- Selection of Successful Bidder
- Agency Procurement Board
- Letter of Intent

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- Letter of Acceptance
- Formal Contract
For the project Kerja-Kerja Struktur Untuk Cadangan Membina Dan Menyiapkan Masjid Al-
Falah Sungai Ramal Dalam, Mukim Kajang, Daerah Hulu Langat, Selangor Darul Ehsan,
Majlis Agama Islam Selangor has engaged Era Reka Architect as consultant. They are obligated
to design the building that the client desires in accordance with the allotted spending limit and
the requirements that the client provides. Following that, the consultant will need to submit
their design to the customer, and if both sides are able to come to an agreement, then the task
of taking off and also preparing a bill of quantities will commence.
As soon as the work is completed, Majlis Agama Islam Selangor will complete the process of
preparing the tender document. The tender will then be published in newspapers or on the
Majlis Agama Islam Selangor website. Following this, the tender document will be sold to
interested contractors. The contractor must return the tender form prior to the closing date after
filling in all pricing and providing all pertinent papers to the customer. Then, the opening tender
committee will assess all of the contractor's tender papers. The committee and superintendent
officer will then have a meeting to choose a competent contractor. There will be a letter of
intent provided, in addition to a letter of award. In this particular instance, Glory Construction
has been selected to oversee the construction project. They have indicated that they are open to
being given the role of major contractor for this project. After that, the contract administrator
will make arrangements for the client, the consultant, and the contractor to enter into the
contractual agreement.

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Receiving,
stamping,
checking drawing
Pricing
3.1.4 Preparation of Tender Document
a) Calling of tenders
A comprehensive estimate of the total cost of the project will first be formulated by the
customer before any work on the project can begin. After that, they will create two distinct
kinds of documents, which are referred to as tender documents and table tender documents
respectively. The only tender document that will be delivered to the tenderer, and the aim of
holding table tender documents is to allow tenderers to see the necessary work instructions and
specifications before submitting their bids. In order to properly construct a tender document,
there are a few procedures that need to be performed. These actions are necessary to ensure that
none of the requirements for the tender document are overlooked, which might lead to
complications in the future.
Proof-reading
and checking
TypingEditing
Taking off
Working up
Printing and
binding

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Then, the method for calling tenders was explained to me by my supervisor who is Miss
Shahazirah during an interview session at the AR QS Consult office. This tender project will
be advertised in a newspaper and on the official website. The advertiser will notify the tenderer
about the title of the project, the date of site visit, the opening date, the closing date and the cost
of the tender document. The potential tenderers have been provided with information on the
significant dates associated with the project, which is based on the information that was
indicated in the advertising. If the prospective buyer of the tender document intends to buy it
from the client, the tenderer is obligated to accompany them on the site visit. At the location,
each and every tenderer will get instructions from the client on the construction project that the
client wants to have completed.
Figure (1) : Example of tender advertising

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Following the conclusion of the briefing, the contractor may next go to the Majlis Agama Islam
Selangor in order to examine the tender table document. The contractor has the opportunity to
evaluate themselves and determine whether or not they are qualified to carry out the job while
they are looking through the tender table document. Those who are considering participating in
the project may buy the tender document and then fill it out with all of the required information
and pricing. In order to meet the deadline, the tender document must be sent to the client as
soon as it is finished being prepared. The client decides on a price for the tender documents,
which are then created and marketed to tenderers. When the client sells the tender document to
the tenderer, they have the opportunity to make a profit. The form of tender, the instruction to
tenderer, the letter of acceptance, the bill of quantities, the condition of contract and the standard
specification are all required to be included in the contents of the tender document.
It is important for the client to be aware of the appropriate manner of tendering for the project
proposal before they begin the process of asking for bids. The primary objective of the tendering
process is to conduct a one-sided evaluation of the capability and expertise of the entity that
will be contracted. There are several different approaches to selecting the appropriate contractor
from which the customer might choose. In Malaysia, there are a several different methods of
tendering that are often utilised.

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Figure (2) : Method of Tendering
The choice of which method of tendering to employ is crucial because, for the client, they will
be making key choices on the selection of a contractor who will be responsible for carrying out
construction work. The client will have an easier time selecting a contractor who has the needed
requirements if the client uses the procedure of tendering. If the client does not employ the
process of tendering, it will result in a huge number of tender entries, and the client will not be
able to choose which contractor to pick. When a client uses the method of tendering, it may
assist the client select the eligible tenderers, and only a tenderer who meets the terms and does
not exceed them can join it.
For this project which is Kerja-Kerja Struktur Untuk Cadangan Membina Dan Menyiapkan
Masjid Al-Falah Sungai Ramal Dalam, Mukim Kajang Daerah Hulu Langat, Selangor Darul
Ehsan, Majlis Agama Islam Selangor utilise selective tendering procedure to pick the
contractor. Only those suppliers who have been received an invitation to submit a tender by the
client are eligible to do so under this method for obtaining tenders. Typically, clients will choose
suppliers who are well-known for being qualified to fulfil the requirements of a contract. For

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instance, the client will make certain that the selected suppliers have prior experience working
on contracts of a comparable size and level of difficulty. The procedure of selective tendering
may start after the client has decided on a list of potential suppliers to work with. The client
will begin the process by inquiring of the suppliers as to whether or not they have any interest
in submitting tenders for the job. The client will next ask a number of suppliers to propose their
services, the selection of which will depend on the response they get at this point. Although the
specific number will change from one contract to the next, in most cases there will be no more
than six.
If the services being purchased fall into a more specialised or complicated category, the
majority of buyers will choose for this type of procurement. Especially in the case that there
are just a few suppliers that are capable of completing the job. The client is able to swiftly find
potential businesses that are competent of finishing the project without having to waste time
browsing through suppliers that are inappropriate for the job. There are situations in which the
use of selective tendering might either completely exclude smaller providers from the tender
process or discourage their participation. This is due to the fact that clients are inclined to
choose suppliers that have a proven track record of achievement or relevant case studies.

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b) Tender Report
A tender report is an evaluation or analysis is made by a quantity surveyor about the tenders
filed by tenderers. For this project tender report, it has been prepared by the chief of my intern’s
company which is Mr. Abdul Razak in AR QS Consult. The purpose of this report was to
provide recommendations to the public sector client which is the government, or the private
sector employer on the preferred contractor for the project by reviewing the submitted tender
papers and establishing a price for the subsequent contract. The client or employer will pick his
or her preferred contractor after taking the suggestions from the tender report and advice from
the consultants into account. The whole evaluation procedure and its outcomes are kept
confidential.
Then, it will evaluate the present works performance of the tenderer. The purpose of this study
is to make certain that the tenderers do not have any projects that are more than 30 percent
behind the schedule of works or the works programme. In fact, it is essential to make certain
that the tenderers do not have any issues with the verification of their job status by any other
clients or employers. After the preliminary and final stages of the evaluation of the tender have
been completed, recommendation, the results, justification and tenderers' necessary detail
information and statistics will be arranged and compiled together in a systematic way to form
a tender report, which will then be submitted to the client or employer. In conclusion, the
purpose of producing a tender report is to provide assistance to the client or employer during
the decision-making process in order to select the contractor that is the most suitable and
capable of completing the project within the specified amount of time and maintaining the
quality. Below are the tender report documents for Masjid Al-Falah’s project.

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3.2 CONTRACT MANAGEMENT
3.2.2 Variation Order (VO)
Changes to a construction project's work scope, specifications, contract agreement or planning, are
referred to as variation orders. According to the literature studies, in a tender and building contract,
the word variation refers to any modifications made to the works under the supervision of an
architect operating as the contract administrator on behalf of the client or employer. However,
considers the variation in works as adjustments to the agreed plan and schedule. Generally, it is any
modification or amendment to the contract issued to the contractor that serves as a guide for the
client or client's representative. This includes modifications to the contract's planning,
specifications, and other papers. In the context of building, variation order is often referred to as
variations. Then, every variation instruction is an official document used to amend the original
contract issued to the contractor by the client or client's representative and is included into the
project documentation. An increase in project variation orders may incur more time and money.
When a variation order is issued, contractors are likely to demand a higher cost for the altered work,
therefore impacting the client's budget. Change of work is a typical issue in Malaysian construction
projects. This change in work is unavoidable in every construction project, and the issue may grow
more severe when variation orders impede work progress due to the increasing construction time
and costs that plague the Malaysian construction sector. For this Masjid Al-Falah project, it has 4
variation order listed. For the first variation order amount is RM69,217.80 and was signed by
consultant officer and approved by the project’s contractor which is Glory Construction Works.
Then, the amount for the second variation order is RM 79,141.00 which there has an addition for
PVC Corner Bead. Moreover, for the third variation order, is stated that the amount is RM
85,857.00 because it has an addition on brickworks which is the wall between mosque and the
houses nearby. Next, the amount for fourth variation order is RM 112,039.00 which has an addition
for earthworks. These pictures below are the evidence of variation order documents.

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3.2.6 Interim Payment
Under the terms of a construction contract, a stage payment or instalments may be referred to as an
interim payment. This kind of payment may be made to subcontractors by the primary contractor,
the owner of the project, or the developer. Every construction contract has to include a payment
method that specifies when payments must be made and a due date for any money that is still
outstanding at the end of the project. Contracts for construction projects often control activities that
are drawn out and challenging. Because of the possibility for interim payments, subcontractors may
get money for their work as it is done in phases as opposed to having to wait until the task is finished
to be paid for their work. The payment should be done in accordance with the particular terms and
circumstances of the contract. The only time this rule should be broken is if there is a disagreement
between the two parties, or if the contractor makes the error of erroneously relying on waiting for
payment from the building owner or developer before submitting an application for an interim
payment. Osborn’s Concise Law Dictionary defined interim payment as:
“A payment on account of any damages, debt or other sum (excluding cost) which the employer
may be held liable to pay to or for the benefit of the contractor. It required financing the
Contractor’s operations because most construction work involves considerable sums of money and
spanning a considerable length of time”

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3.2.7 Financial Statement
There is not a single standard type of contract that mandates the preparation of financial statements
in any capacity. During the building stage of a project, however, these documents are often
produced by the quantity surveyors since they are seen as an effective instrument for controlling
costs. The management of costs throughout the building stage is essential for ensuring that the total
cost of construction will not go over the budgeted amount and that the client's money will be spent
in a responsible manner. A financial statement is a document that displays the current financial
status of the contract, the pattern of expenditures during the duration of the contract, as well as an
estimate of the total cost to complete the project. The client recognises the significance of the
financial statement since it enables him to plan for his upcoming financial obligations and to modify
his capital expenditure budget as necessary. The client is responsible for providing enough funding
for the works. If there is expected to be a rise in construction costs, the client may be required to
acquire funds for example, by taking out an additional loan and more or he may advise savings such
as eliminating certain works in order to maintain costs within the budgeted amount. The preparation
of the financial statements occurs at regular intervals, most often on a monthly basis which the
frequency might vary depending on the requirements of the client as well as the level of complexity
of the project. There is no standard financial statement format. Nevertheless, it should include all
information that contributes to the expected contract sum, as illustrated below. The following
describes the contents of a typical financial statement:
a) Summary of approved variations
b) Summary of proposed variations
c) Summary of expenditure of provisional sums
d) Summary of provisional sums to be expended
e) Summary of expenditure of prime cost sum
f) Summary of prime cost sums to be expended

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g) Summary of claims by contractor
h) Summary of interim payments made to contractor and sub-contractors
i) Anticipated final contract sum

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3.3 DATA ANALYSIS
Data analysis is the process of gathering and summarising information into useful formats such as
charts, graphics, and facts. This method assists an organisation in acquiring accurate data, which can
subsequently be used to aid in decision-making. By collecting and analysing data, we may anticipate
future hazards and simultaneously prepare for problem-solving.
For complicated building projects in the construction sector, data analysis is crucial. The building's
complexity will create a large amount of data that, if correctly used, might be beneficial to many parties.
Quantity surveyors may, for instance, use the data to compare building prices across areas of the nation.
The quantity surveyor may then analyse and evaluate the acquired data for future project usage. The
data may assist us in doing a feasibility analysis and determining if the expenditure is worthwhile.
For the purpose of data analysis, I have selected four projects that are the same, all of which are
mosques, from four different zones which is Selangor (central), Pulau Pinang (north), Melaka (south)
and Pahang (east). All of the information that I have obtained came from my cherished fellow
batchmates.
SECTION B

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List of Project Used
REGION TITLE CLIENT
CENTRAL
(SELANGOR)
CADANGAN MEMBINA DAN
MENYIAPKAN MASJID AL-FALAH
SUNGAI RAMAL DALAM, MUKIM
KAJANG, DAERAH HULU
LANGAT,SELANGOR DARUL
EHSAN
JABATAN AGAMA ISLAM
SELANGOR (JAIS)
SOUTH
(MELAKA)
MEMBINA MASJID KAMPUNG
BALIK BUKIT, BUKIT LINTANG,
AYER MOLEK, MELAKA
JABATAN KERJA RAYA
MELAKA (JKR)
NORTH
(PULAU PINANG)
MEMBINA BARU MASJID QARYAH
TAMAN PELANGI, PERAI, PULAU
PINANG
PEJABAT PEMBANGUNAN
NEGERI PULAU PINANG
EAST
(PAHANG)
TAWARAN SEMULA CADANGAN
MEMBINA MASJID BARU DI KG.
FELDA BUKIT KUANTAN BESERTA
KEMUDAHAN-KEMUDAHAN LAIN
DI ATAS LOT 23163,23164 DAN
23157, MUKIM KUALA KUANTAN,
KUANTAN, PAHANG DARUL
MAKMUR
PERBADANAN KEMAJUAN
NEGERI PAHANG (PKNP)

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SUMMARY OF CONTRACT
Item Description
SELANGOR PULAU PINANG MELAKA PAHANG
MASJID AL FALAH MASJID QARYAH MASJID KG. BALIK BUKIT MASJID BARU KG
Amount (RM) % Amount (RM) % Amount (RM) % Amount (RM)
1 Preliminaries 670,646.00 4.76 252,999.00 2.97 279,800.00 5.30 94,200.00
2 Demolition Works - - 20,000.00 0.38 -
3 Piling Works 609,350.00 4.33 743,896.40 8.73 390,000.00 7.39 -
4 Building Works 6,774,753.81 48.10 5,423,807.65 63.62 2,863,880.00 54.24 2,125,236.80
a) WBLFF 1,147,749.00 8.15 587,511.50 6.89 500,000.00 9.47 436,800.10
b)
Apron, Perimeter Drain and
Ramps - - - 41,822.00
c) Frame 2,087,364.11 14.82 724,395.20 8.50 400,000.00 7.58 304,455.80
d) Upper Floor 879,690.00 6.25 461,345.80 5.41 306,147.00 5.80 -
e) Floor Finishes 567,057.00 4.03 231,183.90 2.71 86,000.00 1.63 129,025.00
f) Ceiling Finishes 428,925.00 3.05 229,424.80 2.69 60,000.00 1.14 67,158.00
g) Wall Finishes 321,800.00 2.28 216,554.80 2.54 74,000.00 1.40 156,210.00
h) Staircase 115,889.20 0.82 38,597.00 0.45 58,550.00 1.11 -
i) Roof 376,382.50 2.67 253,199.00 2.97 260,000.00 4.92 412,865.60
j) Internal Wall & Partitions 148,425.00 1.05 23,981.20 0.28 30,578.00 0.58 33,259.80
k) External Wall 99,540.00 0.71 1,448,658.80 16.99 69,422.00 1.31 130,654.50
l) External Finishes 84,522.00 0.60 923,073.05 10.83 80,000.00 1.52 -
m) Door 131,500.00 0.93 140,604.30 1.65 73,995.00 1.40 80,132.00
n) Window 24,410.00 0.17 85,094.00 1.00 23,835.00 0.45 30,287.00
o) Sanitary Fittings 210,600.00 1.50 60,184.30 0.71 50,000.00 0.95 5,438.00
p) Builder's Works in Connection 150,900.00 1.07 - 791,353.00 14.99 198,701.00
q) Sundries - - - 98,428.00
Sub total 6,774,753.81 48.10 5,423,807.65 63.62 2,863,880.00 54.24 2,125,236.80
4 External Works 502,200.00 3.57 1,083,515.75 12.71 825,000.00 15.63 358,283.10
a) Site Works 101,528.00 0.72 119,342.85 1.40 211,000.00 4.00 85,675.00
b) Roadworks 85,472.00 0.60 365,338.15 4.29 249,000.00 4.72 65,843.10
c) Sewerage Works 102,000.00 0.72 85,791.30 1.01 90,000.00 1.70 136,197.50
d) Water Reticulation 18,000.00 0.13 46,539.51 0.55 25,000.00 0.47 25,672.50
e) Drainage 113,000.00 0.80 294,835.74 3.46 155,000.00 2.94 44,895.00
f) Landscape 50,000.00 0.36 80,000.00 0.94 20,000.00 0.38 -
g) Fencing & Gate 32,200.00 0.23 91,668.20 1.08 75,000.00 1.42 -
502,200.00 3.57 1,083,515.75 12.71 825,000.00 15.63 358,283.10
Consultant Fee - - 311,373.00 5.90 -
Electrical Work 2,334,679.00 16.58 775,272.00 9.09 225,000.00 4.26 282,870.00
Mechanical Work 1,811,938.00 12.87 86,880.00 1.02 314,947.00 5.96 97,495.00
Provisional Sum 1,380,000.00 9.80 159,000.00 1.87 50,000.00 0.95 -
Sub total 5,526,617.00 39.24 1,021,152.00 11.98 901,320.00 17.07 380,365.00
Total Contract Sum 14,083,566.81 100.00 8,525,370.80 100.00 5,280,000.00 100.00 2,958,084.90

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Total Cost of Project
Based on the following graph, we can determine the total cost of constructing a mosque in four distinct
regions, namely Selangor, Pulau Pinang, Melaka, and Pahang. On the graph shows we can determine
that Selangor has the highest cost of mosque construction at RM 14,083,566.81, followed by Pulau
Pinang at RM 8,525,370.80. Melaka ranks third with a cost of RM 5,280,000.00, while Pahang has the
lowest cost at RM 2,958,089.90.
There are a number of reasons that contribute to pricing variations in the building and construction
business, and as a result, the cost of the project varies from state to state. The cost of the materials, the
state of the building site, the scale and nature of the undertaking, the hourly pay rates of the workforce,
and a great number of other factors all contribute to the overall disparity in cost across the four areas.
Because of this feature, the costs associated with the project in the area are constantly shifting. In
addition, there is a significant cost difference between the construction of the Selangor mosque and

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other mosques. This is due to the fact that the Selangor mosque has a very large door with wood carving
on it, as well as islamic khat caligraphy features on the door, wall, and ceiling. The architect for the
mosque also design an enormous majestic dome. They use high quality painting with some mural on it.
In addition to that, the mosque has four minarets, although the majority of mosques only have one.
Below are the photos of evidence on why Selangor mosque cost project are higher than others.

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Preliminaries
The total amount of preliminary expenses for constructing a mosque in Selangor was the largest in the
country, coming in at RM 670,646.00. Melaka came in second place, with preliminary expenses totaling
is RM 279,800.00. Pulau Pinang comes in at RM 252,999.00 for having the third highest number of
preliminary expenses. While Pahang was in the lowest spot, which comes to RM 94,200.00 total. Work
that must be done in advance of the actual execution of a project is known as preliminary work. This
work must be prepared by the contractor before the project can be executed. The contractor is
responsible for carrying out the preparatory works, which include the establishment of the site, the
provision of temporary services and security, the installation of common user mechanical plants, and
the execution of common user temporary works. The current state of the site is another factor that affects
the overall cost of the preliminary work. The bigger the complexity and scale of the site, the greater the
number of preliminaries that are required.

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Building Works
Based on the information provided, we can determine that Selangor has the most construction work at
RM 6,774,753.81. The amount of construction activity in Pulau Pinang ranked second at RM
5,423,807.65. Melaka was ranked third with a total of RM 2,863,880.00, while Pahang had the least
amount of construction work at RM 2,125,236.80. Structure works refers to the sum of all elements
required to create a building. It comprises of a building's substructure and superstructure. The overall
quantity of building work is highly dependent on the building's scope of work, design and the size. The
more the intricacy of the design, the greater the quantity of construction effort.
Due to Selangor project’s cost on almost every elements on building works are in high amount, they
were stated in the highest cost of building work based on the graph above. The Selangor’s project of
work below lowest floor finish (WBLFF) and frame of the structure has a large gap of cost between the

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others project. This occurred because the cost of material and the profit were greater in one state than
in the other. Selangor mosque project are located in the center of the city while Pulau Pinang, Melaka
and Pahang mosque are just located out of town. That is why their cost range are different and also
because of when the mosque are built. As the fact that Pahang’s project are built on year 2016 which is
the most old project between others which lead to the cheapest cost if you want to compare with other
building works cost project.

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External Works
The final graphic seen above compares external work in Selangor, Pulau Pinang, Melaka and Pahang.
The largest expenditure for external work is RM 1,083,515.75 for a project built in Pulau Pinang.
Melaka comes in second with a total of RM 825,000.00. Selangor has the third largest sum which is
RM 502,200.00. The exterior work for Pahang is the smallest, at just RM 358,283.10.
This external work includes landscaping works, drainage, pavement, fencing and gate and also among
other things. Because of this is a mosque project, a large portion of the exterior works includes a road
and parking lot. The larger the mosque, the more external effort is required to prepare it. The major
reason of why external work’s cost project in Pulau Pinang is the highest is because they invest a lot of
money on their drainage system while others project only spend less than RM 1 million. Aside from
that, they also spend a high cost on their roadworks and fencing and gate. This happen because they
made an extensive parking lot and a new road to the mosque.

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CONCLUSION
We can conclude, based on this case study report which for students in consultant firm that consists
information details about contractual arrangement, contract management and data analysis of my
research projects are accurate. I have done a research and learn on how many type of procurement, how
is the tendering procedures, variation order, interim payment, financial statement, data analysis of
selected project and many more. Besides that, there will be many parties participating in the building
sector. Each have their own set of responsibilities and roles. To develop a high-quality building, all
parties must work together and execute to the best of their abilities. If one of the parties does not
collaborate properly, it may lead to disagreements with the other parties and other issues, such as project
completion being delayed. Other than that, I also have learned that for the tendering procedures has a
few protocols that need to fulfil so it would be valid. Then, now I know that for the tender report needed
to state the name of tenderers, the client cost estimate and also the tenderers price that they have offer.
While for the variation order, I have learned that because of the construction industry's dynamic and
complicated structure, it is almost impossible to finish a project without issuing a variation order.
Additionally, I may deduce that the goal of providing interim payment is to allow the contractor to be
paid while the job is being completed in order to avoid cash flow deficit. Next, for the data analysis, I
have listed the costs for all elements such as preliminaries, piling works, building works, external works,
electrical and mechanical and also the contract sum. I have also calculate the aggregate for each cost of
elements and the percentage receive. I have found out that each state has different price range includes
of the cost of material, labour cost and profit. It also depends on the size, design and the complexity of
the project too. I have been provided opportunities to study, explore, and put into practise all I have
learned at Universiti Teknologi Mara Perak (UiTM) throughout my practical period at AR QS Consult.
My practical supervisor, Cik Shahazirah, has helped me by explaining concepts that I don't grasp and
by offering knowledge on the subject of contract management.

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SELANGOR
APPENDICES
1. Central Region
Contract Document Summary of Tender
Summary of Tender Summary of Tender

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PULAU PINANG
2. North Region
Contract Document Summary of Tender
Summary of Tender Summary of Tender

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MELAKA
3. South Region
Contract Document Summary of Tender
Summary of Tender Summary of Tender

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Summary of Tender Summary of Tender

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PAHANG
4. East Region
Contract Document Summary of Tender
Summary of Tender Summary of Tender

END OF REPORT