Virtual Child International: System Analysis and Design Report

This report provides a detailed analysis of the system used by Virtual Child International, an organization that provides virtual world for children after school. It includes the background of the organization, scope of the current system, and recommendations for improvement.

Running head: VIRTUAL CHILD INTERNATIONAL
Virtual Child International
Name of the Student:
Name of the University:
Author Note

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Executive Summary:
The report is used for the discussions regarding the system of an organization. The organization
to be discussed in this report is the Virtual Child International. The organization provides virtual
world for the children from home after they are done with their school. For this the organization
maintains an automated system. This system works manually with help of some park rangers.
However, the system can be updated so that the system would be able perform advanced tasks.
The analysis of the system used by the organization is provide. In addition to this, at the end of
the report it is also advised that the system should be upgraded.

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Table of Contents
Introduction......................................................................................................................................4
The need to conduct the system analysis and design of the business..........................................4
The purpose of the work..............................................................................................................4
Structure of the report..................................................................................................................4
Organization Background................................................................................................................4
The business and what it does.....................................................................................................4
Problems......................................................................................................................................4
Scope of the Current System...........................................................................................................5
Non-Functional Requirement......................................................................................................5
Functional Requirements.............................................................................................................5
Event Table..................................................................................................................................5
Documentation.................................................................................................................................7
Data Dictionary............................................................................................................................7
Process Description.....................................................................................................................8
Plain English................................................................................................................................8
Structured English.....................................................................................................................10
Level 0 DFD..............................................................................................................................11
Level 1 DFD..............................................................................................................................12
Context level..............................................................................................................................13
Conclusion.....................................................................................................................................13
Bibliography..................................................................................................................................14
Appendices....................................................................................................................................15
ER Diagram...............................................................................................................................15

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Data Fragments..........................................................................................................................16

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Introduction
The need to conduct the system analysis and design of the business.
The report is concerned with the case study of the Virtual Child International. The
organization provides virtual world for the children from home after they are done with their
school. With these details in scope the analysis of the system for the organization is to be done.
The analysis is very important as system analysis is an important form of evaluation of the
processes of the organization. The analysis would be able to provide important information as to
areas where the present system of the organization lacks.
The purpose of the work.
The report provides a detailed description of the current system of the organization. The
descriptions have been aided with the help of illustrations.
Structure of the report
The background of the organization, scope of the current system and some illustration
have been provided for the description of the organization. In addition to this, all the
documentation procedures are also described in this report.
Organization Background
The business and what it does.
The Virtual Child International organization provides the children with the virtual
amusement facilities and the system is called the VCI Park. The employees of the organization
supports the park and the members of the park for guidance and safety. The employees are
known as the Park Rangers. The organization has a system is place that would help the operation
of the procedures in the park.
Problems
Problem 1: However the system of the park has to be operated manually by the Park Rangers
appointed by the organization. The park provides the services to the customers on the reception
of the payment for the entrance to the park.
Problem 2: The Park then provides a large range of services to the customers. The services
include games, librarian functionalities and research services, Tutorial functionalities and

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homework assistance and some distance learning classes. Additionally, the organization is also
looking to expand the services provided by them however, this would depend entirely on the
number of memberships of the organization.
Scope of the Current System
Non-Functional Requirement
 Accessibility: The accessibility of the system is only provided to the park rangers and the
park rangers receive the information from the customers and updates it in the system.
 Availability: The system is only available when the customer visits the park.
 Efficiency: The system generally responds very effectively and hence, the current system
is efficient.
 Security: The current system is very secure and the data of the customer are stored in the
system very efficiently.
Functional Requirements
 The current system is able store the data of the guardians and the children that would be
taking part in the services of the organization as well. The system also stores the
information about the invoice of the courses that the children are enrolled for.
 The system also would be able to store the details of the services offered by the
organization. The current system would be able to evaluate the responses made by the
guardians. In addition to this, the system also is able to provide efficient data for the
procedures to be automated.
 The system is also capable of addressing the payment options required by the
organization. The system provides the entrance authentication during the entrance to the
park. The validation of the payment is done by the system. However some additional task
are to be done manually in the system by the employees.
Event Table
Event Trigger Source Use Case Response Destination
External The
guardian
entrance
process
The
guardian is
subjected
to a set of
Park
ranger
View
questions
The
Guardian
provides
answers
Guardian

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questions to the
questions
of the
system
The
bonus
time
setup
Evaluations
of the
responses
by the
guardian
Guardian Evaluate
answers
The
bonus
time
inside the
park is
allocated
to the
guardians
after they
have
answered
all the
questions
The system
The
guardian
services
The
guardian
describes
the type of
services
wanted by
them
Park
rangers
Providing
services
to the
members
The park
rangers
assists
the
members
inside the
park
according
to the
services
they avail
The
members
Payroll
Process
The system
adds the
payroll of
System Payment The final
payment
is
Park Rangers

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the
employees
and
delivers the
final
payment to
the park
rangers
delivered
to the
park
rangers
Documentation
Data Dictionary
Logical Data Dictionary
Guardian Details: GuardianId + GuardianName + Address + Contact
Rangers = RangerId + RangerName + RangerContact + Salary
Member = MemberId + GaurdianId + MemberName + CourseId
Invoice and Payment = InvoiceId | MemberId + CourseId + RangerId
Service = CourseId + CourseName + ServiceDetails
Physical Data Dictionary
The data dictionary that can be derived from the following DFD is provided in the table
below:
Entity Attributes Data type Null
Guardian GaurdianId Integer Not Null
GaurdainName Varchar2 Null
Address Varchar2 Null
Contact Varchar2 Null
Park Rangers RangerId Integer Not Null
RangerName Varchar2 Null

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RangerContact Varchar2 Null
Salary Varchar2 Null
Member MemberId Integer Not Null
GaurdianId Integer Not Null
MemberName Varchar2 Null
CourseId Integer Not Null
Invoice InvoiceId Integer Not Null
MemberId Integer Not Null
CourseId Integer Not Null
RangerId Integer Not Null
Payment MemberId Integer Not Null
PayementStatus Varchar2 Null
TotalCharge Varchar2 Null
Services CourseId Integer Not Null
CourseName Varchar2 Null
ServiceDetails Varchar2 Null
Process Description
Plain English
Guardian Services:
The procedures of the systems are divided into three sub procedures. Among the several
subsystems the Guardian Services and the Member Entrance procedures are major procedures of
the system. The Guardian services provides the online facilities for the guardians. The Guardians
are the only associated with the main system and the Guardian Services. The guardian would be
able to view various types of details for the current of charges of the members. They would be
able to retrieve the details of each of the park services in the present month for the system. In
addition to this, the guardians would be able to view the total invoice for the selected date. The
member activities of the can also be viewed by the guardians very easily. The communication in
between the member and the park rangers can be also be documented online and the
conversations can be viewed very easily. The guardians would also be able to update the details

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of the members in the online system. The members of the system for the organization can also
provide efficient feedback for the system. The services include the special services such as the
customized online training programs for the members admitted by the guardians. The system has
a space where the different type of customers can share their ideas and also share the feedback
with the system. This assists the system in development and also help the organization in
expansion of their services. The customers can provide information about the various type of
sectors of the systems such as the user interface and the privacy facilities within the system.
Member Entrance:
Secondly, the member entrance criteria process should also be discussed in the report.
The guardians would be able control the entrance of the children into the park. This process
involves a set of questions that are to be answered by the guardians. The set questions involves
the information about the completion of the homework. The information about the evaluation in
the quizzes and tests for the members are also included in this questions. In response to this, the
guardian can provide answers to the system which the system would use to evaluate the
responses of the children. In accordance with the evaluation of the student the system would be
allocating time for the guardian to remain in the park. The guardians would also be allowed to set
different type of criteria for each of the day in the week. They would be able to provide the
details about the maximum number of hours the children would be allowed spend inside the
park. The bonus time allocated for the each week of the children would be based on the system
responses. The guardians are allowed to enter into the system by using the mail services and on
demand services as requested by the guardian. In addition to this, members and the children have
to compliance by the terms and conditions of the organization and this might depend on the age
of the children. In addition to this there is sub process for the entrance procedure. The invoice
and payment comes under this process. The invoice for the payment are sent to the guardians on
the first day of the month. The guardians receives a separate invoice for each month. The details
such as the bonus time earned, late fees and the total payment for the month are provided in the
invoice as details. The payment method includes several options which gives the customers to
choose from one of the payment methods. The payment takes place in a pre-payment process.
The entrance inside the park is allowed only after the payment is complete. Additionally, the
system also offers the discount options to the people who have their fathers, grandfathers or any

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family members registered to the system previously. All this methods are included in the main
system that provides the services to the children inside the park.
Structured English
Guardian Services:
For the Guardian Services
› Select options
› Switch Case
› Case 1: Scan the current charges
› Case 2: Scan Member Activities
› Case 3: View Communication
› Case 4:
› Enter details
› Default Case: Exit
› Enter feedback
› Return Feedback
Member Entrance:
For the entrance details
› IF (finish homework == yes && study == yes && Chores == yes)
› Receive bonus
› Enter
› Else
› Enter without bonus

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Level 0 DFD

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Level 1 DFD

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Context level
Conclusion
For conclusion it can be said that the Virtual Child International system is very efficient
in providing the services to the children. This report contains the information about the detailed
analysis of the system. The background of the organization, scope of the current system and
some illustration have been provided in this for supporting the discussions. Some illustration
have been attached in the appendices of the report. Additionally, from the discussion it can be
easily derived that the system provides the organization with a large number of opportunities that
would be very helpful in their business procedures. The payment and the validation system
methods of the system are very efficiently designed. However the system lacks in various other
process of the organization and these process are carried out manually. Hence an improvement in
these procedures of the system is recommended for increasing the efficiency to a further extent.

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Bibliography
Chappell, K.A., Walsh, C., Kenny, K., Wren, H., Schmoelz, A. and Stouraitis, E., 2017. Wise
Humanising Creativity: Changing How We Create in a Virtual Learning Environment.
Cai, Y., Chiew, R., Fan, L., Kwek, M.K. and Goei, S.L., 2017. The Virtual Pink Dolphins
Project: An International Effort for Children with ASD in Special Needs Education. In
Simulation and Serious Games for Education (pp. 1-11). Springer, Singapore.
Dow, E.M., Fitzsimmons, T.D., LeFevre, F.R. and Yu, J., International Business Machines Corp,
2018. Steganographic message passing between a virtual machine and a hypervisor. U.S. Patent
9,898,322.
Miller, C., 2017. Investigating Child Feeding In A Virtual Reality Buffet.
Aslot, V.C., Flores, A. and Rogers, M.D., International Business Machines Corp, 2016.
Refreshing memory topology in virtual machine operating systems. U.S. Patent 9,342,342.
Mousseau, R., Herendeen, J., Spotswood, M., Akella, R.S., Codanda, C. and Jasnowski, M.,
Oracle International Corp, 2014. Operation control for deploying and managing software
service in a virtual environment. U.S. Patent 8,627,328.
Newhart, V.A., Warschauer, M. and Sender, L., 2016. Virtual inclusion via telepresence robots
in the classroom: An exploratory case study.

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Appendices
ER Diagram

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Data Fragments