WHS Policies and Procedures - Monitor Workplace Safety BSBWHS401

STUDY GUIDE
WHS policies and procedures

Contents
Subject overview / Introduction / Background Information............................................................3
Summative Assessment Tasks......................................................................................................4
Guide to completing the tasks.......................................................................................................5
Templates and Appendices............................................................................................................6
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Subject overview/ Background information
Work Health & Safety (WHS) legislation as of 1st January 2012.
The WHS Regulations specify the way in which some duties under the WHS Act must be met
and prescribes procedural or administrative requirements to support the WHS Act (for example
requiring licences for specific activities and the keeping of records).
Your workplace will have specific policies and procedures regarding WHS. The extent and
nature of these will vary depending on the way your organisation operates. Policies and
procedures are needed to ensure that work is conducted systematically. This helps to prevent
injuries or damage to goods or equipment.
To show your understanding of this unit you will be required to identify a workplace hazard and
find solutions to deal with that hazard, also you will be required to show your understanding of
the workplace WHS policy and procedures.
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Summative Assessment Tasks
Task 1
You are required to:
Part A: Toolbox talk procedure
 research a hazard
 Conduct a short presentation to a work group summarising the hazard.
Part B: Training procedure
 Conduct training and coaching or mentoring on a workplace procedure.
Task 2
You are required to undertake a project that requires:
o identification of hazards,
o proposing risk control measures
o presenting outcomes
o analysing chart data on workplace incidents and hazards and reporting.
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Guide to completing the tasks
Task 1
Part A: Toolbox talk procedure
Things to do:
Step 1. Organise a team of 5 to 6 members and ask your teacher if you need help.
Step 2. Call the team members for a meeting. Your meeting is about choosing one of the hazards listed on
page 7 (hazards provided on Assessment description)
Step 3. You must take notes of the discussions during the meeting and have them type written for
evidence.
Note: Use a template “Meeting Minutes” available on page of 1 of “TemplateAT1” provided to
you in skills drive.
Step 4. Once you have chosen one hazard for your topic, conduct an online research on related WHS
information regarding hazard identification and treatment
(ref: Handout/Workcover Australia)
Step 5. Create a Power Point presentation and conduct a short meeting with your work group. Your
presentation should cover the following information: ( No.5 page 8)
5.1 Title of the Topic
5.2 Description (examples and photos of the hazard)
5.3 Causes
5.4 Effects
5.5 Control methods (Hierarchy of Control) (check handout slide 135)
5.6 Relevant organisational procedures
5.7 Importance of consultation in identifying and treating hazards
5.8 Benefits of consultation with other members of the organization
5.9 Relevant provision and legislations or code of practice which may apply to the hazard (ref. Work
Health and Safety Act)
5.10 Time line of continuous plan to follow up consultation of hazard and treatment
5.11 How the group members can access or locate information about the hazard
Step 6. Submit a typewritten record of the Toolbox talk (short meeting) to your trainer
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Part B: Training procedure
Instructions
 All Appendices are available in Skills drive under the name of “TemplateAT1”
 Page or Appendices referred below are from Summative assessment.
Things to do:
Step 1. Go to Skill drive (S:drive), Monitor Workplace Safety Subject and read WHS Standard Operating
Procedure given below in Study Guide.
Step 2. List names and Student number of your group members.
Step 3. Fill up Skill Matrix Form (Appendix 1, page 13). Identify team members and Standard Operating
Procedure work activity. Use the legend to indicate training/learning needs.
Step 4. From the information on the Skill Matrix, create a training plan by filling up the “Appendix 2Skills
Matrix”, on page 14 (Instruction ref. No 4, page 9)
Step 5. Prepare budget cost for training (Example: hiring trainer, hire a venue, training kit, hiring equipment,
etc.).
Note: Use a template “Cost of Training” available on page of 5 of “TemplateAT1” provided to
you in skills drive.
Step 6. Conduct a training for your group
Step 7. Send e-mail to Team members and to your trainer. E-mail the procedure of your Training plan and Skill
Matrix
Note: Use a template “Email Template” available on page of 5 of “TemplateAT1” provided to
you in skills drive.
Step 8. Arrange a follow-up meeting with one team member, who needs extra practice.
Step 9. Fill up Appendix 3 for the Team member who needs extra practice. Use the GROW model template
on page 15.
Submit all documents to your Trainer.
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