WHS System for Global Technology Industries

The WHS system for Global Technology Industries is designed to ensure the safety of employees, freelancers, clients, and visitors. It includes codes of practice, legal compliance, hazard identification, and risk assessment provisions. The system aims to establish a healthy workplace, safeguard the health of individuals, identify potential hazards, and set a framework for dealing with hazards.

Running head: WHS SYSTEM 1
WHS System
Name
Institutional Affiliation

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Table of Contents
Introduction.................................................................................................................................................4
Part A..........................................................................................................................................................4
Codes of Practice.....................................................................................................................................5
Work Health and Safety System for Global Technology Industries........................................................6
Actions for Legal Compliance.............................................................................................................6
Requirements and provisions...............................................................................................................6
Employer responsibility for a safe workplace......................................................................................7
Employee responsibility for a safe workplace.....................................................................................7
Requirement to consult:.......................................................................................................................7
Requirement for training:....................................................................................................................7
Hazard identification and risk assessment provisions..........................................................................7
Designated hazard identification times:...............................................................................................8
Hazard identification mechanisms:......................................................................................................8
Record keeping:...................................................................................................................................8
Hazard Identification and Risk Assessment Template.............................................................................8
Purpose................................................................................................................................................8
Scope...................................................................................................................................................8
Definitions...........................................................................................................................................9
Responsibilities....................................................................................................................................9
Training...............................................................................................................................................9
Revision...............................................................................................................................................9
Manager Job Description and Accountability for Health and Safety.......................................................9
Master Register........................................................................................................................................9
Effectiveness of the Organized WHS System........................................................................................10
Action Plan for the WHS System......................................................................................................10
Physical and HR Cost of Managing the WHS System...........................................................................11
Part B.........................................................................................................................................................12
Description of the WHS System............................................................................................................12
Purpose of the WHS System..................................................................................................................12
Legal Ramifications for failing to observe WHS Laws and Codes of Practice......................................12
Individual Responsibilities of staff in the WHS Procedure....................................................................13

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Components and Mechanisms of the WHS system................................................................................14
Feedback Documentation......................................................................................................................14
Conclusion.............................................................................................................................................15
References.............................................................................................................................................16
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Introduction
Global Technology Industries is a company that deals with the manufacture of software,
hardware, and all computer-related devices. The company has been in operation for over two
decades now, and has established itself all over the world. The company has over 1000 workers
globally, and constantly hires freelancers for short-term contracts. The company is structured
with a personnel hierarchy beginning from the chief executive officer who controls the decisions
and strategies that are important for the success of the company. The chief technology officer is
in charge of the technological decisions of the company. The chief operations officer is in charge
of the operations and international acquisitions that are important in the expansion of the
company. The board of directors are also constantly making decisions and checking on the use of
the company’s capital and assets. Below this hierarchy are the employees in different
departments responsible for different jobs such as software design, web design, and hardware
development. A WHS system was designed in order to address the issues related to occupational
health, workplace conditions, and safety within the company. The system was developed within
a specified time framework and for specified requirements in order to satisfy its obligations
within the organization. The WHS tool allows users to generate plans for health and safety in the
organization (WHS Monitor, 2019).
Part A
Global Technology Industries is a company that deals with the manufacture of software,
hardware, and all computer-related devices. With over 1000 workers globally, the company is
headed by the CEO and chaired by the chairman of the board. The WHS system has been
designed in order to provide a clear outline for the management of organizational work, health,
and safety requirements. The WHS system will be available for all workers and freelancers,

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where they will be able to read and understand the guidelines and ask questions for any
clarification. Protection of privacy for individual data is a state legislation relevant to the
company as it handles a lot of corporate and individual confidential information. At times the
company has to sign a non-disclosure agreement. By analyzing the working conditions within
other organizations, the WHS system can be updated with the relevant information necessary for
better health and safer conditions.
Codes of Practice
The company has codes of practice that outline how to consult with clients. The codes of practice
set out the standards within the company.
1. Confidentiality: Managing client data must be done with utmost integrity in order to
safeguard private information.
2. Ethics: Providing services with honest and honor.
3. Duty of care: Care for human rights, well-being of the society, and the environment.
4. Conflict of interest: Avoiding dealings with competitor companies.
5. Moral rights: Respecting the moral copyright shown by our clients.
6. Professional conduct: Carrying out services professionally and with integrity.
7. The company regularly checks on clients to keep the needed information up to date.
Through consultation with colleagues in the company, it is fair to say that various issues arose
such as the facilities for employees which are not enough. The consultation took place 2 weeks
ago on a Friday. As discussed, there are various issues in the work environment that should be
addressed such as hygiene, better furniture, and better screens with antiglare to protect from eye
strains as explained by James from the cyber security office at 9am. Consultation with the
employees is done once in every two weeks in order to shed light on arising issues and thoughts.

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The current computers need to be upgraded to better and more comfortable computers with
comfortable keyboards (Charlie, software expert at 12 noon). The company also needs to come
up with custom note books and pens with company logos since employees currently have to
purchase their own (Margaret, web developer at 12:30pm). The current congestion within the
offices needs to be addressed since various incidences of people collapsing have been observed
(Abby, marketing officer at 1pm). In addition, newly hired employees need to have their own
training to have them equipped with our current systems and risk management strategies (James,
intern at 1:30pm). As reported by Charles, the guard at 2pm, in case of fires, the fire
extinguishers have been installed and emergency exits have already been built.
Due to the needs identified and the results from the consultation, a WHS system was developed
in order to address the health issues and to increase the company output, employee comfort, and
customer satisfaction.
Work Health and Safety System for Global Technology Industries
Actions for Legal Compliance
1. Understanding of all safety responsibilities.
2. Allocation of money for ensuring safety.
3. Setting safety initiatives.
4. Setting safety as a priority.
Requirements and provisions
1. Identifying the physical layout of work environment.
2. Identifying how tasks are performed and for how long.
3. Identifying the equipment used.

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4. The state of work dealt with.
Employer responsibility for a safe workplace
1. Constantly checking on the state of equipment.
2. Constantly renovating the environment.
3. Improving the furniture and work materials.
4. Assessing the workplace environment for risks.
Employee responsibility for a safe workplace
1. Proper use of equipment.
2. Attending consultation.
3. Reporting on any identified risk.
Requirement to consult:
If one has an extreme issue, the work health and safety representatives and committees are in
charge of handling all health issues and constantly check health in all institutions.
Requirement for training:
For training, one should be a full member of the company having satisfied company standards.
The 4 week training will be facilitated by professionals in each field. The first week includes
introduction to company equipment and systems, second week is how to use the different
equipment, third week is how to create custom products for specific clients, and the final week is
how to deal with hazards and risks.
Hazard identification and risk assessment provisions
1. Monitoring work processes.
2. Monitoring equipment.

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3. Monitoring toxic substances.
4. Measure the extent of the risk.
5. Identify the current control measures and their effectiveness.
6. Identify the urgency of the required action.
Designated hazard identification times:
Hazards will be analyzed and identified once every month. Hazards such as possibility of fire,
smoke, electricity failure, and weak entry points must be identified.
Hazard identification mechanisms:
Organized forceful entry, short-circuiting to identify lose wires, and firewall penetration testing
are recognized mechanisms for analyzing risk, hazards, and risk control.
Record keeping:
All databases have been updated and protected by passwords.
Hazard Identification and Risk Assessment Template
Purpose
To provide the best mechanism and process of preventing injuries, harm, sickness,
damage of property within Global Technology Industries by identifying, assessing, and
eliminating all hazards and risks in the workplace.
Scope
The procedure is applicable to all employees, freelancers, clients, and visitors.

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Definitions
Hazard management: The method of identification, risk assessment, elimination, and control of
injuries, illnesses, and damage of property.
Risk assessment: Techniques of deciding how to deal with a dangerous situation.
Responsibilities
All parties within Global Technology Industries should work in regards to the workplace
health and safety requirements.
Training
New and existing employees shall be trained hazard identification and risk assessment.
Revision
The procedure will be revised within two years since the last revision.
Manager Job Description and Accountability for Health and Safety
1. Carrying out risk assessments.
2. Ensuring all equipment is checked regularly and maintained.
3. Addressing risk matters that arise.
4. Making sure that members of staff understand their roles in line with health and safety as
trained.
Master Register
1. All areas identified that can lead to hazards must be reported.
2. Risks should be minimized by members of staff.
3. All work instructions must be worked upon.

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4. Legal reporting documents should be entered in a controlled document register and
recorded.
5. New inputs should be fed into the system every Monday in order to update the
system.
Effectiveness of the Organized WHS System
Action Plan for the WHS System
1. Visible and highly active leadership.
2. Planning for safety.
3. Opportunity for consultation with participation
4. Risk management.
5. Instruction and training for the WHS System.
6. Managing emergencies.
7. Managing hazards and emergencies.
In order to assess ongoing compliance, the system will have a checklist of policies and
procedures:
1. Understanding safety responsibilities.
2. Making safety as the first priority.
3. Setting safety initiatives.
4. Arranging consultations.
5. Allocation of funds to meet safety requirements.
The consultation and feedbacks mechanisms include:

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1. Organizing meetings and receiving feedback from employees.
2. Obtaining reviews from individuals independently.
3. Obtaining audits.
4. Observations and conducting walkthroughs.
In order to assess the effectiveness of the WHS system and all amendments, the following
procedure is to be followed:
1. Reviewing all organizational activities in order to identify new risks.
2. Conduct investigations on incidences and accidents.
3. Making proper use of the safety and health worksheet to analyze progress.
4. Properly document all efforts to ensure a healthy environment.
5. Evaluate the level of training.
Physical and HR Cost of Managing the WHS System
Physical HR
Equipment $50-100 $100-1000
PPE $20-80 $50-100
Consultation $80-100 $100-200
Risk Assessment $100-500 $1000-10000
Training $100-400 $1000-5000

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Part B
Description of the WHS System
The WHS system is designed in a way to assist the organization in minimizing the risk of
fines and penalties, minimize compliance costs, protect the coverage of insurance, enhance the
reputation of the business, reduce the stress level of employees, freelancers, and keep employees,
and clients safe (Workplace OHS, 2018). The WHS system is a legislation that consists of a
number of codes of practice that should be exercised, and a WHS act. Global Technology
Companies is under the legislation to ensure the safety of the people within the organization by
ensuring healthy and inhabitable conditions. Workers within the organization as outlined by the
WHS system will be responsible for their own health and safety, and ensure that their conduct
does not affect other workers within the organization.
Purpose of the WHS System
1. Establishing a healthy workplace.
2. Safeguarding the health of employees, freelancers, clients, and visitors.
3. Identifying potential hazards within the workplace.
4. Setting a framework for dealing with hazards.
5. Identifying risks.
6. Assessing risks and action plan for handling risks.
7. Framework for training on hazards and risk assessment.
Legal Ramifications for failing to observe WHS Laws and Codes of Practice
1. Fines can be issued on the spot.
2. Redirection of funds from the company’s bank account.
3. Issuance of warrant providing for the seizure of the company.

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4. Suspension of the company’s license.
5. Issuance of an arrest warrant and imprisonment.
The WHS system has been put in place to ensure that the mission, vision, and objectives
of the company are achieved (Industry Development Fund, 2019). Employees are, therefore,
encouraged to ensure that they perform their duties with regard to the procedures outlined by the
WHS systemThe ability of the WHS system relies on the capability of the decision makers and
the direction they want for the company (Zhang, Lingard, Blismas, Wakefield, & Kleiner,
2015).The system has been planned and documented carefully, and all methods of identifying
and managing hazards have been verified. Risk management is a major factor that ensures the
direction of the company is for the good of the future and all resources are maintained (Becker &
Smidt, 2016.
Individual Responsibilities of staff in the WHS Procedure
1. Proper use of equipment.
2. Attending consultation.
3. Reporting on any identified risk.
4. Constantly checking on the state of equipment.
5. Constantly renovating the environment.
6. Improving the furniture and work materials.
7. Assessing the workplace environment for risks.
8. Measure the extent of the risk.
9. Identify the current control measures and their effectiveness.
10. Identify the urgency of the required action.

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Components and Mechanisms of the WHS system
The health and fitness of employees and customers forces companies to come up with
systems that can monitor the health of their employees and ensure they are well enough to
provide their services to the organization. At times, health options are extended from the hospital
in order to cover health of employees my means such as wearable health systems (Lymberis &
Gatzoulis, 2006. According to Verma et al,. (2012), the well-being and fitness of the personnel is
a major factor that contributes the need for a simple and effective method of analyzing and
monitoring health. Mismatching the medical sensors and mart phones leads to failures in the
implementation of the functionality of the system. A model-based approach has been developed
as a means to improve the design and to verify the WHS system as it simplifies its functionality
and enables abstract system implementation. The system has a diverse hardware, operating
system, and programming languages which have enabled its development. The system features
automatic code generation that ensures a reduction in human errors and ensures fast
implementation. The system has been design in relation to the existing laws, policies, and
procedures which guide its implementation. The system has a proper interface which allows for
consultation within the organization, therefore proper communication within different
departments. The system is highly accessible and user-friendly to all users regardless of the level
within the organization. There is need for all organizations and companies to manage their health
services and systems (Lymberis & Gatzoulis, 2006).
Feedback Documentation
Aspects that required improvement are:
1. Facilities for employees are not enough.

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2. Hygiene, better furniture, and better screens with antiglare to protect from eye strains.
3. The current computers need to be upgraded to better and more comfortable computers
with comfortable keyboards.
4. Custom note books and pens with company logos since employees currently have to
purchase their own.
5. The current congestion within the offices needs to be addressed since various incidences
of people collapsing have been witnessed.
6. Newly hired employees need to have their own training to have them equipped with our
current systems and risk management strategies.
How these issues will be addressed:
1. Purchase of additional facilities for the comfort of employees.
2. Janitors will be hired to ensure that all places are clean, better furniture will be
purchased, and better screens with antiglare.
3. Keyboards will be upgraded.
4. New books and pens with company logo will be supplied each month.
5. The offices will be expanded in order to enhance the layout.
6. Training for new and ongoing employees will take place each for four weeks.
Conclusion
Global Technology Industries is a company that deals with the manufacture of software,
hardware, and all computer-related devices. The company has established itself globally with
operations in many countries for the last two decades. With over 1000 workers, the company
ensures it provides high level of services to clients globally. The company is in the process of

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implementing a WHS system that has been designed in order to provide a clear outline for the
management of organizational work, health, and safety requirements. The WHS system will be
available for all workers and freelancers, where the will be able to read and understand the
guidelines and ask questions for any clarification. The WHS system has been put in place to
ensure that the mission, vision, and objectives of the company are achieved. The health and
fitness of employees and customers forces companies to come up with systems that can monitor
the health of their employees and ensure they are well enough to provide their services to the
organization.
References
Becker, K., & Smidt, M. (2016). A risk perspective on human resource management: A review
and directions for future research. Human Resource Management Review, 26(2), 149-
165. doi:10.1016/j.hrmr.2015.12.001
Darr, K. (2014). Managing Health Services Organizations and Systems (6th ed.). Washington
DC, DC: Health Professions Press.
Industry Development Fund. (2019). WHS management systems. Retrieved from
http://idfnsw.org.au/whs-systems

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Lymberis, A., & Gatzoulis, L. (2006). Wearable health systems: From smart technologies to real
applications. 2006 International Conference of the IEEE Engineering in Medicine and
Biology Society. doi:10.1109/iembs.2006.260948
Verma, S., Milazzo, J., Xie, Y., Bagade, P., Banerjee, A., & Gupta, S. K. (2012). Model-based
wireless health system design tool. Proceedings of the conference on Wireless Health -
WH '12. doi:10.1145/2448096.2448115
WHS Monitor. (2019). WHS Monitor - WHS project management. Retrieved from
https://www.whsmonitor.com.au/whs-project-management
Workplace OHS. (2018). WHS Management System | Risk Management | Workplace OHS.
Retrieved from http://workplaceohs.com.au/risk-management/whs-management-system
Zhang, P., Lingard, H., Blismas, N., Wakefield, R., & Kleiner, B. (2015). Work-Health and
Safety-Risk Perceptions of Construction-Industry Stakeholders Using Photograph-Based
Q Methodology. Journal of Construction Engineering and Management, 141(5),
04014093. doi:10.1061/(asce)co.1943-7862.0000954