BSBWHS501 Ensure a safe workplace (Work Health and Safety Management System)

This article discusses work health and safety management system in BSBWHS501. It covers the key areas of WHS, policies and procedures, roles and responsibilities, and risk assessment. The article also provides insights on how to prevent workplace hazards and improve communication among employees.

Running head: BSBWHS501 ENSURE A SAFE WORKPLACE (WORK HEALTH AND SAFETY MANAGEMENT
SYSTEM) 1
BSBWHS501 Ensure a safe workplace (Work Health and Safety Management System)
(Author’s name)
(Institutional Affiliation)

BSBWHS501 ENSURE A SAFE WORKPLACE (WORK HEALTH AND SAFETY MANAGEMENT SYSTEM) 2
BSBWHS501 Ensure a safe workplace (Work Health and Safety Management System)
Task 1 -
As the manager of the company it would be my legal duty to put in place the safety and
health practices in the organization. The company will have to make sure that there is no creation
of health and safety issues to the workers, contractors, visitors, clients, volunteers and the general
public. Therefore, the organization will have to know and understand the rules and regulations of
WHS and how they are to be applied in the company (Vinshu, 2012). This is return will help in
the prevention of damages and unnecessary cost to the business that could occur through
workplace illness and injury.
The following are the key areas the organization should be concerned with in regard to
WHS point of view.
 Provision of safe working place
 Assessment of risks and implementation of appropriate actions to control
risks.
 Ensure safety in the usage and handling of products
 Provision and maintenance of both safe material and machines
 Evaluate workplace layout and ensure proper systems of work are
provided
 Ensure provision of appropriate working facilities and the general
surrounding
 Provide employees compensation and insurance
 The organization should also have procedure for risk assessment

BSBWHS501 ENSURE A SAFE WORKPLACE (WORK HEALTH AND SAFETY MANAGEMENT SYSTEM) 3
 The company should also offer training to their staff to avoid unnecessary
accidents
Although, the cost of implementation of safety practices and installation of safety
equipment may be expensive, the repercussions of not implementing the WHS may be severe
and very expensive (Schofield, 2014). Abiding by WHS requirements can assist the company
from being fined or prosecuted, and assist in the retention of staff.
Task 2
Policies and procedures that will be analyzed include the following:
 The selection and recruitment policies in the organization: the managers of
the organization should ensure that the people recruited are well qualified to perform
duties (Zanko, 2012). There should be no discrimination whatsoever in the selection of
employees
 The training processes: employees should be trained with no
discrimination of the background, race or level of education.
 The consultation criteria and policies of the organization: the organization
should ensure that the consultation procedure is properly followed. The employees should
be consulted on the better ways to improve the health and safety levels.
 Record keeping policies in the organization: there should be appropriate
and organized manner in the process of keeping records in the organization (Schofield,
2014). There should be assured confidentiality, privacy and enough security on the
records of people. Proper systems of security should also be used for the right documents.

BSBWHS501 ENSURE A SAFE WORKPLACE (WORK HEALTH AND SAFETY MANAGEMENT SYSTEM) 4
 WHSMS policy: the policy provides risk evaluation assessments, conducts
survey that assist in identification of hazards and ensure hazards are controlled.
 Record keeping policy: This ensures the records are kept safely and are
easy to be retrieved (National Occupational Health and Safety Commission, 2001). This
policy also ensures their privacy , confidentiality and safety of the document in the
computers

BSBWHS501 ENSURE A SAFE WORKPLACE (WORK HEALTH AND SAFETY MANAGEMENT SYSTEM) 5
The table below categorically analyzes how the codes of practice, the legislation and the
industrial standards in the organization will have to be followed in the company.
WHS LEGISLATION CODES OF PRACTICE ORGANIZATION
STANDARDS
Acts in the institute will
provide ways on how the
institute and all the facilities
will be maintained to ensure a
safe and healthy environment.
The acts will outline the roles
of each and every person in
the institute.
Regulations in any
government setting especially
campus will set the levels for
the risks and hazards. The
levels of noise, job and
machine operations are to be
met. Licenses for specific
operations in the institutes are
also set.
Regulating agencies will help
administer safety rules and
laws. These are the
organizations in the institute
or outside the institute tasked
with making sure that all the
places in the institute are
inspected regularly (Zanko,
2012). They also provide
consultation services to the
institutes. Additionally, in
case of a damage then they
give notices as well as hand
out penalties to the people
who make those damages.
Some of the codes of practice
that may be legalized in the
insitutes will include the
following
Hazardous Manual
Handling Compliance Code
will aid in controlling those
risks associated with
inefficient handling of
manual operations in the
institute.
Excavation Compliance
Code this code will show the
requirements required before
any operations, it will include
all the licenses needed and a
three day early notice to the
work.
Noise Compliance Code this
code explains the effects of
too much noise in any
institute. It shows how noise
damages the hearing process
of any student or tutor in the
institute.
Each and every campus has its
own operational and legal
requirements to ensure smooth
operation of activities. Any
lecturer, tutor will be affected
by the environment of the
institute (Zanko, 2012). So in
that case then institute laws
will affect the WHS rules and
regulations and definitely
affect these other parties.
Here are some example of the
institute standards:
Teaching institutes
Financial and insurance
services
Professional, scientific and
technical services
Task 3

BSBWHS501 ENSURE A SAFE WORKPLACE (WORK HEALTH AND SAFETY MANAGEMENT SYSTEM) 6
In any organization every worker and even the manager will have his/ her own role and
responsibility to ensure that the work health and safety is managed adequately.
The following are some of the responsibilities that I will have to ensure I am able to
achieve:
I will have to ensure that I adhere to all the legislative rules in the organization or at the
institute. Legislation is what governs any company or institute (Mohamed, 2013). Adhering to
these rules will ensure that everything in the organization is safe and healthy.
I will also have to ensure that all the codes and conducts of practice are followed. The
codes are the duties that help achieve all the standards and levels of health in any institute or
organization. Any manager or worker will be guided by this codes of practice to manage health
risks. Since they are developed after extensive consultation with many parties these will have to
always be followed at all times.
I will have to ensure that each person, I am working with understands the company
advisories. All the managers will have to understand all the anticipations of the organization
(Kelly, 2014). These anticipations must fall in line with the health standards in that particular
organization.
Task 4
The table below will help in showing the roles, responsibilities of different people in the
organization
Role Responsibilities Accountabilities
Senior managers These are the people tasked with the most
important task in the organization. They have to
make sure that all the procedures and policies in
Chief Executive
Officer

BSBWHS501 ENSURE A SAFE WORKPLACE (WORK HEALTH AND SAFETY MANAGEMENT SYSTEM) 7
the organization are appropriately implemented.
They will also aid in supervising the operations of
the junior employees at the same time making
evaluations.
Store managers They are tasked with ensuring that all the
aforementioned procedures in any organization are
followed with regard to maintenance of the
warehouses and the stores. They will make sure
that all the employees have access to adequate
training that enables them make sure the stores are
healthy and well maintained.
They should also provide consultation and
advisory services to the junior employees that will
help them maintain the office stores.
COO
Employees They must be ready to follow all the rules and
regulations with regard to their work health and
safety management systems. All the procedures
and policies must be followed by the employees to
ensure there is a safe workplace.
managers
Contractors These are just like the employees of the
organizations and must follow the policies and
procedures in the organization to ensure that safe
and health working conditions are in place
managers
Task 5
These following are some of the duties and responsibilities of a health and safety officer.
The PCBU must maintain a work place that is risk free, offer training, supervision and
information, must also monitor the health and safety of the employees, and provide enough
facilities for to the workers.
Also, the health officers must inspect all the equipment, the working areas and all the
type of operations being undertaken in the organization (Vinshu, 2012). Inspecting of these areas
will help pointing out of any faults that could cause any damage. The health officers also gives

BSBWHS501 ENSURE A SAFE WORKPLACE (WORK HEALTH AND SAFETY MANAGEMENT SYSTEM) 8
consultations on how tasks are to be carried out in an organization. They will also report any
incidences of defaults to their managers.
In the above situation, the following can be done to prevent the employee from being
electrocuted.
 The health officer should have ensured that all the equipment in the
organization are well inspected before they are used.
 The employee should have been first evaluated by the health officers to
ensure if he/ she was capable of during any installations.
 The health officer should have consulted with the management about the
employee before he commenced any operations.
 The health officer should have ensured that the employee had gone
through enough training before being inducted into Morgansson Pty ltd.
Task 6
In order for Nerida to communicate with her employees appropriately tehn the following
techniques will be quite essential in ensuring that there is effective communication.
 Undertaking organized meetings and forums with her employees that will
enable them communicate effectively
 Ensure that all the workers to be employed did pass through the right
channels of interviews that identified their communication skills
 She can also consult with her employees or the managerial department to
determine why there communication skills are quite low (Tadesse, 2006). He will then
try to find recommendations on how to improve this skills.

BSBWHS501 ENSURE A SAFE WORKPLACE (WORK HEALTH AND SAFETY MANAGEMENT SYSTEM) 9
To ensure that work health and safety information is dissipated to the employees then she
will have to employ the above mentioned skills.
Additionally, she will have to monitor the operations of her employees to confirm if all
the information was well received. By monitoring, she will have to:
 Ensure that all the employees have access to the work health and safety
plan of all the operations that occur in her organizations (Khan, 2014). She will have to
ensure that these employees have an opportunity to read and understand all the
information in the plans.
 She will also ensure that the employees have the plan of the projects that
are being undertaken in her organization.
 She will also regularly review the plans and make corrections in case
mistakes had been done.
Task 7
The table below shows the type of hazards that may occur in the environment. The hazards have
been indicated together with their corresponding causes and and the risk assessments.
•
HAZARD CONCERNS ASSESSMENT OF
THE RISK
Fire occurrences in the
organization
sprinklers and detectors are not
working
properly
VERY HIGH
Electricity not working Reception’s light bulb keep
flickering each and every time
MEDIUM
Machinery or Equipment
risks
Machines or Equipment not working
properly
VERY HIGH

BSBWHS501 ENSURE A SAFE WORKPLACE (WORK HEALTH AND SAFETY MANAGEMENT SYSTEM) 10
Unclear building entries
and exits
No clear indication of emergency
exit sign
MEDIUM
Dirty floor colouring The floor and carpets of the
organization has been stained by
coffee and other drinks
VERY LOW
Air Conditioners damaged Time to service the heating and Air
Conditioning
MEDIUM
Less Lighting conditions The lights are not lighting very well LOW
Poor wire cabling The electricity wiring in the
organization is poor
MEDIUM
Unconducive environment The toilets have strong odour that is
polluting the environment
VERY HIGH
No Evacuation/emergency
Procedure
There are no appropriate emergency
procedures or evacuation notes
MEDIUM
Less Safety Procedures The poster and exit signs have not
been well placed and in other parts
they do not exist
LOW
No First Aid
Procedure/facilities
The first aid equipment are not being
used adequately
VERY HIGH
Less Storage facilities The storage facilities are almost full
with other products not having
places to be stored
HIGH
Less Supervision to the
workers
Inadequate workers in the
organization as well as the managers
to supervise the workers
LOW
Increased accidents The number of accidents has
increased immensely
VERY HIGH
Task 8

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Here the risk facing them is noise pollution from the packaging machinery. The increased
noise levels are becoming hazardous to the employees in the small production facility. The
follow steps will help in analyzing and dealing with the issue.
 Identifying the risk(noise)
In the production facility, the packaging machine is the one that is producing a lot
of noise. In this situation, this is the cause of the risk and thus must be dealt with.
 Assessment of the risk
This helps determine the extent of the risk. Risk assessment is the evaluation of
the risk in terms of its possibility to occur, its severity or its possibility not to occur. The
type of information provided will help determine the extent of the risk. The level of noise
will have to be well assessed before just falling into conclusions (Vinshu, 2012). These is
where the factory manager starts consulting with the other employees on how this hazard
is affecting them. The organization has to compile all the effects of the noise tio the
surrounding as well as to the employees themselves and present it to the owners of the
business.
 Controlling the risk:
This is the last step in the analysis of the risks and actually the most important.
This step will involve elimination of the risk or just some minimizing. Past experiences
from employees is very important in this step. These employees will always come up
with ways to solve this issues (Tadesse, 2006). To control the risk, at first employees
were provided with hearing protection buds to help them not be affected by the noise.
That was not a long term method of preventing the risk since it was just minimizing the
problem and not curing it. Later on, the manufacturer of the machine recommends a way

BSBWHS501 ENSURE A SAFE WORKPLACE (WORK HEALTH AND SAFETY MANAGEMENT SYSTEM) 12
that was a more permanent solution to the problem. He suggests that the machine could
be enclosed in a soundproof cabinet that will control the level of noise produced from the
machine.
 Evaluation of the control measure
Later on, the manager will have to evaluate the control measure to determine if it
was effective enough in eliminating the risk. The soundproof cabinet solution should be
reviewed to see if there is still noise being produced from the cabinet.
Task 9
Hazard Investigation
The manager and other delegated persons to assist in the investigation shall ensure the
following:
The investigation is done in consultation with:
• The hazard reporter
• The Health Services Research Personnel
• Other employee with the knowledge of the hazard
• ICT Consultant or Coordinator
 The personnel will identify the reasons for the occurrence of the hazard.
 Estimate the consequences of the hazard and the number of people
affected.
 Ensure the risk is controlled through the use of determined hierarchy of
controls with the aim of elimination.

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 Monitor the applied controls and re-assess the current controls (Zanko,
2012). This done to establish whether the control is appropriate to the given situation.
 The risk is to be managed through implementation of corrective actions.
 The planned actions should be incorporated in the Local Action Plan
 The selected control measures are evaluated and monitored to make sure
the planned action are effective for execution
To prevent the staff from getting gastroenteritis the following action plans will be put in
place:
 The staff will be required to regularly and thoroughly wash their hands before
eating food, having contact with people who are already infected and after visiting the toilets.
 Ensure that they stay at home after work and avoid sending their children to
school or day-care centers until the signs and symptoms of the illness have been eliminated.
 Clean and disinfect kitchen surfaces, ensure that they prepare their meals well and
a safe and clean environment, the staff should also drink treated water and clean their fresh
produce before eating them
 To prevent the spread of the disease the children and infants will be vaccinated
with rotavirus so as to prevent the spread of the virus.
Task 10 -
A Work Health and Safety Management System is systematic approach that addresses
safety and health issues in an organization. Having the elements of the system in place enables it
to address various specific work pertaining health and safety of the organization (Tadesse, 2006).

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To achieve the goals and objectives of the WHS management system the implementation should
be carried out within the timeframes that is realistic. WHS can be very essential to any
organization through the following ways:
First, the system creates a safe working environment for each and every employee. Also,
by having the system in place there will be reduction of injuries and injury related expenditures.
The system is capable of preventing injuries hence enabling the employer to save money that
probably could have been spent on medical expenses, wages on injures workers, labor
replacement, increased insurance premiums on workers' compensation, excesses on insurance
claims (National Occupational Health and Safety Commission, 2001). Another benefit of WHS
management system is the improvement of business opportunities. It is to be noted that currently
a lot of organizations prefer purchasing rules and regulations that are in favor of acquisition of
goods and services from organization that use WHS. WHS management system also provides
measurable systems that are able to carry out OHS performance verification. A company that has
WHS in place is more reputable unlike one that doesn’t have. WHS also demonstrates that the
organization meets legal requirements.
For any WHS management system to be effective it must have the following
components:
 a safety plan
 policies, procedures and processes
 monitoring
 training and induction

BSBWHS501 ENSURE A SAFE WORKPLACE (WORK HEALTH AND SAFETY MANAGEMENT SYSTEM) 15
 reporting
 supervision
It is not enough to adopt the WHS management system it is important that is
implemented fully and adopted by the people at the workplace (Kelly, 2014). To achieve this the
company must ensure that the following policies are applied:
Employees are supposed to comply with the policies, procedures and instructions.
The employees are well trained on the application of the system.
Supervision is continually carried out to avoid injuries.
References
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(ICT) in mobilization of sustainable development knowledge: a quantitative evaluation.
Emerald Insight, 4-22.

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National Occupational Health and Safety Commission. (2001). Occupational Health and Safety
Management Systems:A Review of their Effectiveness in Securing Healthy and Safe
Workplaces. Sydeny: Commonwealth of Australia .
Tadesse, T. (2006, August 4). Occupational Health and Safety. Retrieved from
www.cartercenter.org:
https://www.cartercenter.org/resources/pdfs/health/ephti/library/lecture_notes/
env_occupational_health_students/ln_occ_health_safety_final.pdf
Tim Kelly, D. S. (2014). The Role of Information and Communication Technologies in
Postconflict and Reconstruction. USA: The World Bank Study.
Toni Schofield, B. R. (2014). Australian workplace health and safety regulatory approaches to
prosecution: Hegemonising compliance. Journal of Industrial Relations, 5-9.
Vinshu, D. (2012). Risk assessment: A neglected tool for health, safety, and environment
management. Indian Journal of Occupational and Environmental Medicine, 5-42.
Waqas Ahmed Khan, T. M. (2014). Occupational Health, Safety and Risk Analysis.
International Journal of Science, Environment , 4-15.
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International Journal of Management Reviews, 3-8.