BCO5651 ERP Implementation Project: Analysis and Amendments

This assignment is a project report analyzing an ERP (Enterprise Resource Planning) implementation. It begins with an assessment declaration and outlines project requirements, including calendar adjustments, resource costing, and amendment approaches. Part 1 focuses on setting up the project calendar, incorporating public holidays, and defining resource costs. Part 2 delves into project amendment strategies, including cost reduction and timeline adjustments, adhering to specific constraints like not adding graduate students or amending milestones. The report includes project statistics, screenshots of the project plan, and detailed task amendments. The project aims to shorten the implementation timeline while reducing costs. The project utilizes screenshots to showcase the implementation and amendment of project components. The assignment covers various aspects of project management, including resource allocation, scheduling, and cost control, providing a comprehensive analysis of the ERP implementation process. The project also provides details on start and end dates, total costing, and project statistics to help understand the project’s overall scope.

ASSESSMENT DECLARATION
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BCO5651 ERP Implementation Assignment 1
Table of Contents
Project Requirements & Assumptions.............................................................................................................3
Part 1: Calendar & Rates............................................................................................................................. 3
Part 2: Project Amendment Approach........................................................................................................ 4
Part 1: Start, End dates and Total Cost............................................................................................................5
Part 1 Project Statistics................................................................................................................................5
Part 1 Screenshots....................................................................................................................................... 6
Part 2: Task Details on Amendments for ??% Cost Reduction & ? Weeks Early..............................................7
Part 2 Project Statistics................................................................................................................................7
Part 2 Task Amemdment Details: Project Notes..........................................................................................7
Part 2 Task Amemdment Details: Critical Tasks...........................................................................................8
Part 2 Task Amemdment Details: Cost-Reduction Tasks.............................................................................8
Part 2 Screenshots....................................................................................................................................... 9

BCO5651 ERP Implementation Assignment 1
Project Requirements & Assumptions
Part 1: Calendar & Rates
1. Create and save new base calendar and amend the project start date & 
hours worked, lunch and holidays to assigned team
2. Public Holidays 
(see screenshots of source below)
http://www.mom.gov.sg/employment-practices/employment-rights-conditions/leave-and-
holiday/Pages/PublicHolidays2012.aspx
3. Add reasonable resource costings: External resources o
(see screenshot of External Group in next row)
4. Add reasonable resource costings: Top management resources (see o
screenshot below)

BCO5651 ERP Implementation Assignment 1
Part 2: Project Amendment Approach
1. Core reason to o According to a definition by Investopedia.com, “de-merger” is a business strategy in
shorten which a single business is broken into components, either to operate on their own, to be
implementation sold or to be dissolved
timeline and o
costs: to
accommodate a
proposed
de-merger
occurring within
the organisation
Source: SAP Support Portal (Login from http://service.sap.com)
2. Potential 
advantages of
SAP Best
Practices
installation
Sources:
*http://help.sap.com,
http://www.infosysblogs.co
m/sap/2011/08/sap_best_p
ractices_approach.html
3. Project employs 
the ASAP
methodology
Sources:
http://searchsap.techtarget.
com/definition/ASAP,
http://www.r3now.com/lite
rature/ASAP-Proven-
Methodology-for-Fast-
Successful-
Implementation.pdf
Source: SAP Support Portal (Login from http://service.sap.com/roadmaps)
4. You can amend any ASAP o
stages. Do not amend any
task that involves testing,
security
5. Do not reduce any o

BCO5651 ERP Implementation Assignment 1
functionality in the project
6. Do not add graduate o
students or outsource any
tasks. Do not amend
Milestones as they are not
tasks, do not add extra
resources to the project.
7. DO NOT LEVEL PROJECT
8. Project Duration was o
planned in number of work
days and should remain the
same
Part 1: Start, End dates and Total Cost
Part 1 Project Statistics
Part # Start Date End Date Total Costing
Part 1 9/26/11 12/24/12 S$6,156,920
Project tab>
Project
Information>
Statistics
For reference
only: Project
Statistics of the
original project plan
Original Project Plan Project Statistics

BCO5651 ERP Implementation Assignment 1
Part 1 Screenshots
File>
Options>
Display
- Currency
Symbol
= S$ (Sing
Dollar)
- Decimal
digits = 2
- Placement =
S$1
- Currency =
SGD
Project tab>
Change
Working
Times
- New Project
Calendar
created
- Public
Holidays
added as
Exceptions
for
years 2011 &
2012

Default Work
Weeks
changed to
Cater for
Group??
Working
hours
10am to 6pm
and
lunch break
of half
an hour
Task tab>
Resource
Sheet view
- Hourly Rate
assigned to
each
resource
- Grouping
done for
External
resources
and Top
Management
resources
- Base
Calendar
set to
“Group??”
Project
Calendar
Resource Name Type Material
Label Initials Group Max.
Units Std. Rate Ovt. Rate Cost/
Use
Accrue
At
Base
Calendar
Program / Project
Manager Work P 100% S$85.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Application
Consultant Work A 100% S$70.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
OCM Expert Work O 100% S$80.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Steering
Committee
Member
Work S 100% S$150.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Program Controls
Manager Work P 100% S$70.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Executive Sponsor Work E 100% S$200.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Business Process
Owner Work B 100% S$100.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Technical
Consultant Work T 100% S$50.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Technical Team
Member Work T 100% S$50.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Authorization
Administrator Work A 100% S$60.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
System
Administrator Work S 100% S$50.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Training and
Documentation
Team Member
Work T 100% S$60.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Business Process
Team Member Work B 100% S$70.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Database
Administrator Work D 100% S$65.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Internal Auditor Work I 100% S$60.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Project Reviewer Work P 100% S$55.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Application Team
Member Work A 100% S$55.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Development
Manager Work D 100% S$60.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Help Desk
Provider and
Manager
Work H 100% S$55.00/hr S$0.00/
hr S$0.00 Prorate
d Standard

Legacy System
Expert Work L 100% S$45.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Programmer /
Developer Work P 100% S$40.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Resource
Leveling
could
help to
resolve
the over
allocation
of
resources but
was not
performed as
stated in
Assignment
Descriptor
“DO
NOT LEVEL
PROJECT”.
No resource leveling is performed as stated in the assignment descriptor “do not level project”.
Part 2: Task Details on Amendments for 23.37% Cost Reduction & 4 Weeks
Early
Part 2 Project Statistics
Part # Start Date End Date Total Costing
Part 1 9/26/11 12/24/12 S$6,156,920
Part 2 9/26/11 11/14/12 S$4,717,920
Variance Weeks Early (-28d) Cost Reduction (23.37%)
Project tab>
Project
Information>
Statistics
Part 2 Task Amendment Details: Project Notes
Notes to 
Lecturer:
WBS Code Task: Production support and cutover planning Task Notes
1.2.1 Determine cutover plan and production support plan Added

WBS Code Task: End User Training and Documentation Strategy Definition Task Notes
Assess End User Training Needs and documentation Added
.
WBS Code Task: Gap analysis Task Notes
2.4.4Gap Analysis
Added
2.4.4.1 Define Reports Requirements and interface requirements
2.4.4.2 Define Interface Requirements and enhancement requirements
2.4.4.3 Define Conversion Requirements and forms requirements
WBS Code Task: General Requirements Workshops Task Notes
2.4.2General Requirements Workshops Added
2.4.2.1 Determine Enterprise Standards, General Settings and Master data

BCO5651 ERP Implementation Assignment 1
Part 2 Task Amendment Details: Critical Tasks
WBS Code Task From (days) To (days) Reduction
1.4.2End User Training and Documentation Strategy
Definition Fri 12/30/11 Wed 1/4/12
1.4.2.1 Assess End User Training Needs and documentation Fri 12/30/11 Tue 1/3/12 3 days
1.4.2.2 Develop an End User Proposal Fri 12/30/11 Wed 1/4/12
WBS Code Task From (days) To (days) Reduction
2.4.2General Requirements Workshops Thu 1/12/12 Mon 1/16/12
2.4.2.1 Determine Enterprise Standards, General Settings and
Master data Thu 1/12/12 Mon 1/16/12 1 day
WBS Code Task From (days) To (days) Reduction
2.4.4Gap Analysis Mon 1/30/12 Mon 2/6/12
2.4.4.1 Define Reports Requirements and interface requirements Mon 1/30/12 Mon 2/6/12
2.4.4.2 Define Interface Requirements and enhancement
requirements Mon 1/30/12 Mon 2/6/12 6 days
2.4.4.3 Define Conversion Requirements and forms requirements Mon 1/30/12 Mon 2/6/12
2.4.4.4 Define Workflow Requirements Mon 1/30/12 Mon 2/6/12
Part 2 Task Amendment Details: Cost-Reduction Tasks
WBS Code Task From (days) To (days) Reduction
1.1.4 Project Charter Fri 10/7/11 Fri 10/14/11
(S$61080-
S$52,840)=
S$8240
1.1.4.1 Organize Workshop for Detailing Project Charter Fri 10/7/11 Fri 10/14/11
1.1.4.2 Define Project Mission Statement Fri 10/7/11 Fri 10/14/11
1.1.4.3 Define Project Goals and Objectives Fri 10/7/11 Fri 10/14/11
1.1.4.2 Define Project Scope Fri 10/7/11 Fri 10/14/11
1.1.4.5 Define Implementation Methodology Fri 10/7/11 Fri 10/14/11
1.1.4.6 Develop Organizational Change Strategy Fri 10/7/11 Fri 10/14/11
1.1.4.7 Create Initial Project Plans Fri 10/7/11 Fri 10/14/11
1.1.4.8 Define and Select Deliverables for the Project Fri 10/7/11 Fri 10/14/11

1.1.4.9 Review Project Charter with Technical Team Fri 10/7/11 Fri 10/14/11
1.1.4.10 Assemble and Approve Project Charter Fri 10/7/11 Thu 10/13/11
WBS Code Task Name From (days) To (days)
Reductio
n
1.1.5Project Organization Fri 10/7/11 Tue 10/11/11 (S$12,240
1.1.5.1 Define Project Organization and Create Teams Fri 10/7/11 Tue 10/11/11 -S$4080)
=S$8160
1.1.5.2 Conduct Project Team Transition Meeting Fri 10/7/11 Tue 10/11/11
WBS Code Task From (days) To (days) Reduction
3.3.3End User Training and Documentation Content
Development Mon 4/23/12 Wed 5/9/12
3.3.3.1 Create End User Training and Documentation Materials Mon 4/23/12 Wed 5/9/12
3.3.3.2 Review Content and Materials Mon 4/23/12 Mon 5/7/12
(S$158,080
-
S$104,880)
3.3.3.3 Create SAP Training Environment and Refresh Strategy Mon 4/23/12 Mon 5/7/12 =S$53,200
3.3.3.4 Conduct Pilot Test Mon 4/23/12 Mon 5/7/12
WBS Code Task From (days) To (days) Reduction
3.5.1Conversion Procedures Thu 4/26/12 Tue 5/22/12
3.5.1.1 Define Conversion Procedures Thu 4/26/12 Tue 5/22/12
(S$293,600
-
S$264,240)
3.5.1.2 Create Conversion Detailed Definition Thu 4/26/12 Tue 5/22/12 =S$29,360
3.5.1.3 Create Conversion Technical Specifications Thu 4/26/12 Tue 5/22/12
3.5.1.4 Create Conversion and Transfer Programs Thu 4/26/12 Tue 5/22/12
3.5.1.5 Complete Manual Conversion Procedures Thu 4/26/12 Tue 5/22/12
3.5.1.6 Test and Review Conversion Programs Thu 4/26/12 Tue 5/22/12
WBS Code Task From (days) To (days) Reduction
3.5.3Enhancements Development Thu 4/26/12 Thu 6/7/12
3.5.3.1 Create Enhancement Detailed Definition Thu 4/26/12 Thu 6/7/12 (S$740,080
-S$382800)
3.5.3.2 Create Enhancement Technical Specifications Thu 4/26/12 Thu 6/7/12
3.5.3.3 Create Enhancement Thu 4/26/12 Thu 6/7/12 =S$357,280
3.5.3.4 Define Enhancement Test Procedure Thu 4/26/12 Thu 6/7/12
3.5.3.5 Test and Review Enhancement Programs Thu 4/26/12 Thu 6/7/12

WBS Code Task From (days) To (days) Reduction
3.5.4Reports Development Thu 4/26/12 Thu 6/7/12
3.5.4.1 Choose Report Development Tools Thu 4/26/12 Thu 6/7/12 (S$588,800-
S$384,000)
3.5.4.2 Use Report Development Tools Thu 4/26/12 Thu 6/7/12
3.5.4.3 Create Report Detailed Definition Thu 4/26/12 Thu 6/7/12 =S$204,800
3.5.4.4 Create Report Technical Specifications Thu 4/26/12 Thu 6/7/12
3.5.4.5 Create Reports Thu 4/26/12 Thu 6/7/12
3.5.4.6 Define Report Test Procedure Thu 4/26/12 Thu 6/7/12
3.5.4.7 Test and Review Reports Thu 4/26/12 Thu 6/7/12
WBS Code Task From (days) To (days) Reduction
3.5.5Forms Development Thu 4/26/12 Thu 5/24/12
S$667920-
S$290400=
S$377520
3.5.5.1 Create Form Detailed Definition Thu 4/26/12 Thu 5/24/12
3.5.5.2 Create Form Technical Specifications Thu 4/26/12 Thu 5/24/12
3.5.5.3 Create Forms Thu 4/26/12 Thu 5/24/12
3.5.5.4 Define Test Procedures for Forms Thu 4/26/12 Thu 5/24/12
3.5.5.5 Test and Review Forms Thu 4/26/12 Thu 5/24/12