Employability Skills Report: Event Planning, Management, and Analysis

This report delves into the critical employability skills necessary for effective event management, focusing on the context of Fizz Bang Events and the planning of a mini film festival. The report begins with an action plan outlining responsibilities, including budget management, marketing, venue selection, and risk identification. It then explores communication styles within a team, emphasizing oral and written communication, along with team roles and dynamics, such as leadership, problem-solving, and resource allocation. The report also examines motivational techniques to enhance employee performance and strategies for developing solutions to problems, like brainstorming and expert advice. Finally, it offers recommendations for improvement within Fizz Bang Events, emphasizing training and development, effective communication, and the importance of employee feedback. The report highlights the importance of these skills in achieving organizational objectives and improving overall performance within the workplace.

EMPLOYABILITY SKILLS

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK 1 ACTION PLAN................................................................................................................1
1.1 & 2.3 Action plan that sets out responsibilities.....................................................................1
TASK 2 PLANNING THE EVENT AND PORTFOLIO OF EVIDENCE....................................2
2.2 Communicating in a variety of styles....................................................................................2
3.1 & 3.2 Analyse team roles and dynamics...............................................................................3
1.4 How motivational techniques can be used to improve performance.....................................4
4.1 & 4.3 Methods for developing strategies and solutions to problems....................................4
1.3 & 3.3 Recommendations for improvement...........................................................................5
1.2 Own effectiveness against defined objectives.......................................................................6
TASK 3 PREPARING CHECKLIST..............................................................................................6
2.1 & 4.2 justifying checklist and making clear strategic documents.........................................6
TASK 4 MANAGE AND FACILITIES AND OPERATIONS OF THE EVENT.........................7
2.1 Using checklist to set up events.............................................................................................7
CONCLUSION................................................................................................................................8
REFERENCES................................................................................................................................9

INTRODUCTION
Employability skills are considered as the different type of skills which are required in an
individual so as to carry out different type of tasks within the workplace. Further, it is well
known fact that without proper knowledge and skills it is not at all possible for any individual to
carry out the assigned tasks in appropriate manner. Moreover, every individual has own set of
responsibilities along with duties within the workplace and same can be accomplished through
proper planning in the organization (Kotey and Slade, 2005). Further, different types of styles are
being present in which individual can communicate with one another and this enhances
motivation level within the workplace. The present study being carried out is based on Fizz bang
events where business is planning to organize new events for which employee need to manage
facility and operation function. Various tasks have been covered in the study which involves
preparation of action plan, communicating in a variety of style, evaluating own effectiveness
against defined objectives etc.
TASK 1 ACTION PLAN
1.1 & 2.3 Action plan that sets out responsibilities
Working as facilities and operation manager for Fizz Bang Events I have been assigned
various roles and responsibilities. Further, I have to carry out all the duties in appropriate manner
so that organizational performance may not be influenced due to this. For organizing the mini
film festival in proper manner I am having various responsibilities which are:
 Producing the festival as per the assigned budget and considering all the major aspects of
revenue and expenses
 Maintaining marketing relationship for all the festival events
 Creating studio distribution relationship
 Building relationship with the industry leaders
 Deciding the venue along with the sitting arrangements
 Identifying the various devices required such as sound system etc
 Contacting various distributions and suppliers
 Preparing plan linked with cost and other key elements
 Identifying the major risks associated with implementation of the festival plan
So, these are the major responsibilities which I have been assigned. Further, my major
responsibility also involve just in time where the key components and materials required in
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organizing this mini events are supplied immediately as they are required. I have to ensure that
every material is available on time when needed and there is no such delay so that performance
of Fizz bang events may not be influenced due to this (Maclean and Ordonez, 2007). Apart from
this I have to consider EOQ where materials have to be purchased in optimum so as to reduce
annual total cost of ordering. My main duty will be to save cost by ordering materials in bulk. On
the other hand, I have developed some performance objectives which are as follows:
 Enhancing my own motivation level
 Development my knowledge level along with skills linked with management of events
 Setting targets for enhancing my personal performance within workplace
 Taking advice from my seniors on various areas
In order to organize the mini festival event in proper manner I have undertaken different time
management strategies. One of the major strategies is preparation of to do list where as a facility
and operation manager I have identified the list of activities that I have to carry out along with
the time frame required in accomplishing them. So this supports me in saving time and in turn
work is carried out as per plan. Apart from this, I also prepare plan on daily basis with the help of
which it has become easy for me to work on this project.
TASK 2 PLANNING THE EVENT AND PORTFOLIO OF EVIDENCE
2.2 Communicating in a variety of styles
Different types of ways are being present with the help of which communication can take
place easily and in appropriate manner. Further, working as facilities and operation manager
communication within team has to be done in proper manner so that main objectives of the
business can be accomplished easily. Apart from this, oral communication is appropriate where
face to face interaction can take place in between the team members and in turn it can allow in
sharing information linked with problems and solutions (Ployhart, 2006). Further, this
communication style can support in showing the level of interest in the process of
communication and instant feedback is also possible. Written communication style is also
effective where the crucial information can be shared with others with the help of letter, memos
etc. One of the main advantages of communicating with the help of this style is that it is reliable
and written proof is present. Apart from this some other effective methods are also present such
as visual presentation which can assist in sharing information within Fizz bang events.
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Therefore, these are some of the most commonly used communication styles with the motive to
share information.
3.1 & 3.2 Analyse team roles and dynamics
While working in a team different type of roles are played by individual present within
the workplace. Further, the roles played directly leads to accomplishment of desired goals and
objectives. During team work individual play role of leader whose main duty is to manage all the
tasks and activities carried out by team members and providing them guidance in relation with
the same. Further, leader uses various styles to manage other individuals and this directly
contributes in the success of the enterprise (Pretz, 2008). Moreover, main responsibility is also to
enhance motivation level of individuals through use of different techniques and through this it is
ensured that every individual is taking active participation in the affairs of business. Problem
solver is another role played where individual is assigned responsibility to solve all the major
problems being faced by the team members. This role is considered to be very important and is
associated with success of team. Resource allocator is another major role played where
individual allocates resources as per the requirement of team. Therefore, these are some of the
main roles people play in a team and performing together assists in accomplishment of the
desired objectives of Fizz bang events.
Team dynamics is regarded as the relationship between individuals working in Fizz band
events within a team. In company like Fizz band events all the staff members are allowed to
work in a team by adopting their own style (Forsyth, 2006). Further, all the members are free to
work together which directly contributes in success of Fizz band events. Team building activities
are carried out on continuous basis within the company through which every individual knows
about other in appropriate manner. This builds overall bonding and the strength of the team to
focus on major goals and objectives which they have to accomplish. Further, team building
exercises are also carried out within workplace in continuous manner (Saunders and Zuzel,
2010). It is the favorable for the staff member who does not prefer to work with others. Through
appropriate team dynamics Fizz band events is able to conduct large number of events in proper
manner as per requirement of clients. Apart from this, due to effective team working every
individual has to apply lesser efforts in business operations which is also advantageous for the
organization in every possible manner. Therefore, in this way team dynamics has directly
allowed business to perform better in the market (Understanding Team Dynamics. 2000).
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1.4 How motivational techniques can be used to improve performance
Motivational techniques are considered to be quite important within workplace as
through this employees working in Fizz band events can easily carry out the work being assigned
to them. Further, business has to organize new event which is mini film festival and due to this
reason it is necessary that every individual may work with full motivation level for implementing
this project in appropriate manner. Fizz band events can make use of reward technique where
every individual can be encouraged to become integral part of the new event. Further, employees
can be allowed to take part in the decision making process and this can also assist in enhancing
overall performance (Scullion and Collings, (Eds.)., 2006). Apart from this, non monetary
motivational techniques can also be employed where appreciation and other form of benefits can
be provided to the individuals who are working on implementation of this project. This can also
lead to rise in overall level of performance and can lead to favorable outcomes. This can surely
support every individual to focus on the personal objectives where Fizz band events can
accomplish its personal objectives easily and in appropriate manner. So, with the help of this it
can be stated that motivational techniques can assist in enhancing performance of various
individuals.
4.1 & 4.3 Methods for developing strategies and solutions to problems
Large numbers of strategies are present with help of which it is possible for Fizz band
events to find out best possible solution to the problem being faced. The main problem being
faced by company is associated with implementation of the new project which is mini film
festival. Further, the key activities in the project are not carried out in time and due to this it is
leading to rise in level of overall cost. This problem has adversely affected Fizz band events
where performance of company is declining and it is necessary for management to take
corrective actions (Cook, 2009). In order to resolve this issue the best method which can be
adopted is experts advice where business can take suggestions from large number of individuals
who can provide ideas in relation with completing project on time and as per the cost.
Brainstorming sessions can be conducted with the help of which best possible solution to the
problem faced can be identified and in turn it can have positive impact on the business.
Continuous monitoring is also one of the most significant ways of identifying solution to the
problem. Therefore, in this way these are some of the most effective method for developing
solutions to the problem faced by business.
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In case if business plans to use these methods for identifying solution to the problems
then it can have direct impact on the company. During the stage of implementation each and
every area of the organization will be influenced. Through this Fizz band events can easily plan
large number of events easily and in appropriate manner. Further, Brainstorming session can
support company in taking suggestion from large number of individual which is fruitful for the
enterprise (Gatewood, Feild and Barrick, 2010). Apart from this, its implementation can lead to
favorable results such as rise in satisfaction level among customers, increase in productivity etc.
Business can easily carry out its each and every operation and can focus on the areas where
issues can raise. Further, it is well known fact that when any type of issue is faced by business
then it leads to decline in overall efficiency. Therefore, finding out solution with the help of
brainstorming and other type of methods can easily provide a base to perform better and as per
expectations of the customers.
1.3 & 3.3 Recommendations for improvement
At present various areas are present within Fizz band events where needs to be improved
so that business can efficiently perform in the market. Firstly it is recommended to business to
carry out proper training and development sessions for the staff members through which they can
easily carry out the assigned duties in appropriate manner. Further, this can easily enhance their
knowledge level along with the skills which are required in carrying out business operations. For
facility and operation management within Fizz band events various skills are needed such as time
management, decision making, communication etc. Through appropriate training all these skills
can be developed and it can easily bring favorable results for business (Saunders and Zuzel,
2010). Apart from this, improvement is also needed in the planning phase where proper steps
must be followed to prepare plans and this can easily assist in implementation. Further, system of
continuous monitoring must be undertaken through which business can easily know whether all
the operations are carried out as per plan or not. Therefore, these are some of the crucial areas
where improvement is possible and in turn it can act as development tool for the company.
On the other hand, different alternative ways are present with the help of which tasks can
be easily accomplished within Fizz band events. In order to implement the new project business
can design new team where all the individuals will hold responsibility to carry out various
operations linked with film festival. Further, another way is to conduct training and development
sessions for the staff members so that level of skills along with knowledge can be updated easily.
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This can surely bring favorable results for the business and can assist in gaining competitive
advantage also (Treffinger, Isaksen and Stead-Dorval, 2005). It is the first and foremost duty of
management to identify the alternative ways of accomplishing tasks and most suitable one must
be followed so that Fizz band events can obtain benefits with the help of this. In short, alternative
ways employed can assist in accomplishing task on time and as per the cost allocated. These
ways employed can have positive impact on the entire company where overall aims and
objectives can be accomplished in proper manner. Due to this basic reason these alternative ways
have been employed within Fizz band events for carrying out all the tasks which are crucial for
the organization.
1.2 Own effectiveness against defined objectives
With the motive to accomplish my personal objectives it is necessary to identify own
effectiveness and this provides base in enhancing personal performance. To determine the level
of effectiveness SWOT analysis has been carried out with the help of which it has become
possible for me to know my strengths along with weaknesses. Further, my weaknesses acts as
hurdle while conducting operations within Fizz band events. One of the main objectives is to
work on the project of film festival appropriately and this it is only possible when I am able to
use my strengths properly (Bennett, Ramasamy and Honsberger, 2013). Making effective plans
for implementation is my major strength and this has supported me to accomplish the objective
of implementing the preset plan. Apart from this, it has become possible for me to work on my
major weaknesses. SWOT analysis as a tool employed has assisted me to know the opportunities
and threats present which is also beneficial for my personal growth. Further, I have identified
that various skills are present which I have to develop so that I can better manager various events
in near future also. Therefore, this highlights my own effectiveness against defined objectives.
TASK 3 PREPARING CHECKLIST
2.1 & 4.2 justifying checklist and making clear strategic documents
In order to manage the entire event in appropriate manner proper checklist has been
developed with the help of which favorable results can be accomplished easily. Further, through
checklist it is possible to know whether each and every activity is carried out as per plan or not.
Checklist prepared is clearly representing the range of activities that needs to be carried out in
proper sequence. Apart from this, in case if they are not followed then implementation of the
new project is not possible. Individual within Fizz band events can check whether proper
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sequence of activities are followed or not (Bratsberg, Hægeland and Raaum, 2013). This can
surely be most favorable tool for the business and can allow in gaining competitive advantage.
The checklist method being employed is quite different and efficient too. It is basically beneficial
in the implementation process where organization can know whether it is working as per plan or
not. Therefore, in this way it can be stated that checklist method undertaken is quite effective and
has provided base in implementation of all the activities which are linked with new project
named film festival. Through this festival has been organized in proper manner.
Strategic documents are most important for Fizz band events as they support business in
solving the key issues faced during implementation. Due to presence of ineffective planning Fizz
band events is facing various issues (Gallie, Green and Inanc, 2013). So, strategic document has
been prepared which provides the actual way through which problems faced by company can be
easily tackled. Apart from this, the document undertaken assist in identifying the real ways
through which problems can be solved easily and this in turn brings favorable results for the
company. Documents undertaken are linked with planning, risk assessment and taking corrective
actions if all the activities are not carried out as per plan.
TASK 4 MANAGE AND FACILITIES AND OPERATIONS OF THE
EVENT
2.1 Using checklist to set up events
In order to carry out each and every activity in appropriate manner checklist method has
been employed. It has been noticed that each activity has been conducted as per plan and keeping
in view the time frame being set. Working as operation and facility manager various activities
have to be carried out which are crucial for the new event named film festival. So, checklist
method has assisted in knowing which activities are most crucial and requires proper check. All
the facilities along with operations are managed in appropriate manner and this has been
communicated to team with the help of meetings (Pretz, 2008). Apart from this, event has been
organized in proper cost and time allocated. Moreover, the entire event was effective where
income was obtained from large number of sources which were effective. Further, various areas
were present which needs to be considered during the implementation stage and they were
undertaken in appropriate manner. So, with the help of this the identified aims and objectives
were accomplished properly and this acted as development tool for entire business.
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CONCLUSION
The entire study being carried out has supported to understand about the significance of
employability skills within the workplace. For organizing the mini film festival it is necessary to
have proper skills along with knowledge. Apart from this, the role and responsibilities identified
have to be carried out in proper manner for the accomplishment of desired goals. Moreover, the
own performance against objective set was satisfactory where I was able to carry out the duties
assigned in effective manner. Further, the checklist method undertaken supported in knowing
that all the activities were carried out in proper sequence.
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REFERENCES
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and employment survey 2012.
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Treffinger, D. J., Isaksen, S. G. and Stead-Dorval, K. B., 2005. Creative problem solving: An
introduction. Prufrock Press Inc.
Online
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<https://www.cengagebrain.com.mx/content/forsyth68220_0534368220_02.01_chapter01
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