HLTWHS001 Comprehensive Health and Safety Workplace Report

This report provides a comprehensive overview of workplace health and safety (WHS), covering various critical aspects. It begins by defining the approved code of practice and its significance in complying with WHS regulations, including the roles of unions and the importance of continuous improvement. The report then delves into risk assessment, outlining the process of identifying, analyzing, and evaluating hazards to minimize negative impacts on individuals and the environment. It also details the responsibilities of a fire warden during evacuations, emphasizing the need to ensure everyone's safety. The report further addresses emergency management, highlighting the importance of written policies, effective communication, and the use of real-time systems. It covers hazard management, the role of line managers, and the importance of employee collaboration in identifying and reporting hazards. The report then examines the significance of organizational instructions and past incident reports in promoting safety. It outlines the key deliverables of health and safety training, the reasons for implementing an incident reporting system, and the benefits of an effective record-keeping system. Additionally, it emphasizes the importance of housekeeping in maintaining workplace safety and improving the organization's image, productivity, and quality. Finally, the report discusses the role of management in fostering a culture of health and safety, including the need for proactive approaches, employee involvement, and continuous review of health and safety standards in a dynamic business environment. The report concludes with a case study about the significance of providing proper equipment to employees for safety and the implications of not doing so.

HLTWHS001
The approved code of practice can be considered as a practical guide which shows how an organization
complies with the legal duties. The code of practice is focused on the Work Health and Safety (WHS) Act
and regulations in Australia. The WHS Act involves the variation, approval and revocation of the code of
practice by the relevant minister (Australia, 2006). The Act also indicates the way using which the code
of practice can be incorporated in the court proceedings. The court indicates the hazards, the risks
associated with a particular task and the control measures to eliminate the risks. The code of practice
also determines the reasonable practices to a particular circumstance. In the case of child care, the
approved code of practice helps the professionals to deal with the children in a safe and efficient
manner.
Reference:
Australia, E. C. (2006). Code of ethics. Early Childhood Australia.
As per the health and safety act, the organizations in Australia need to focus on the following areas
• Protection of workers and other stakeholders by reducing or eliminating the risks (Australia,
2006)
• Involving the unions for taking a constructive role in the implementation of WHS practices
• Having proper measures to ensure compliance and enforcement of the WHS law
• Developing a framework for continuous improvement
Reference:
Australia, E. C. (2006). Code of ethics. Early Childhood Australia.
The risk assessment indicates the process of identifying the risk factors or the hazards which can
negatively impact the individual, asset and the environment (Suter II, 2016). The risk assessment also
deals with analysis and evaluation of the degree of risk which is associated with the hazard. Finally, the
risk assessment focuses on determining the appropriate ways for eliminating the hazards and controlling
the risk.
The risk assessment is important for various purposes –
 The risk assessment helps the organizations to enhance their awareness on the risks and
hazards (Suter II, 2016).
 The process is necessary for identifying the stakeholders who might be affected negatively due
to the risk. In other words, the risk assessment focuses on identifying how the risk is going to
impact the employees, suppliers, customers and the public.
 The risk assessment also identifies the need of having control program and the necessity of
improving existing control programs for better risk control.

Reference:
Suter II, G. W. (2016). Ecological risk assessment. CRC press.
The fire warden needs to do the below duties at the time of evacuation –
 Directing every individual for leaving the building safely. The fire warden also informs everyone
regarding the appropriate exits and the routes (Diez et al., 2016).
 The fire warden also needs to check all the accessible areas in the building including the
bathroom for ensuring that no one is left. However, the fire warden should not put
himself/herself at risk while checking the accessible areas. So, the fire warden needs to do the
inspection works at the time of way out
 The fire warden needs to close the doors for isolating the fire
 Guiding everyone to the assembly area and ensuring that everyone has arrived safely is another
key responsibility of the fire warden
Reference:
Diez, H. V., García, S., Mujika, A., Moreno, A., & Oyarzun, D. (2016, July). Virtual training of fire wardens
through immersive 3D environments. In Proceedings of the 21st International Conference on Web3D
Technology (pp. 43-50). ACM.
The emergency situations in an organization need to be dealt efficiently for reducing the losses. For
managing the emergency situations, the businesses need to provide all the employees with written
policies and procedures in advance. The employees should also be stay aware of the changes in the
emergency control procedures, if the policies are updated (Haddow et al., 2017). Along with informing
the employees about the policies in advance, the organizations should also focus on communicating the
emergency situations instantly and also in effective manner. While communicating the emergency
situation, the organizations should use two-way and multichannel systems so that every employee can
be reached. Use of real-time communication system in emergency control is effective to reduce the
damages.
Reference:
Haddow, G., Bullock, J., & Coppola, D. P. (2017). Introduction to emergency management. Butterworth-
Heinemann.
If there is a spillage of the floor is wet, the individuals on the floor can slip which can lead to severe
injury. The accidents on wet floor can be avoided by using a caution board.
The line managers are responsible for managing the day-to-day organizational hazards and the risk
factors (Ives, 2017). However, the hazard management in an organization needs collaboration of the
employees of all levels. So, every individual in the organization should be aware of the hazards and
reporting those in appropriate manner.

Reference:
Ives, J. H. (2017). The export of hazard: Transnational corporations and environmental control issues.
Routledge.
The information regarding safety and security in an organization can be identified from the
organizational instructions and the previous reports regarding the incidents of hazard management
(Wiegmann & Shappell, 2017). The instructions provided by an organization helps the employees to
identify the ways to do work without putting themselves at risk. From the instructions, the individuals
also become able to understand how the risk can be avoided.
The past reports on health and safety hazards in an organization are also effective to let the employees
get better understanding on the risk factors. The previous reports indicate the key reasons behind
accidents at the workplace (Wiegmann & Shappell, 2017). Therefore, avoiding the risks and the
associated damages becomes easier for the employees. The past reports also provide the employees
with an idea on the efficiency of the accident control system. As a result, the employees become able to
understand the need for improvement to incorporate tighter safety and security.
Reference:
Wiegmann, D. A., & Shappell, S. A. (2017). A human error approach to aviation accident analysis: The
human factors analysis and classification system. Routledge.
Below are the 10 deliverables of the health and safety training at workplace:
1. Being able to identify hazards in the workplace and also become able to take the appropriate
actions for controlling the risk (Yu et al., 2018)
2. Being able to report risk as per the organizational policies
3. Being able to execute the primary investigation works as per organizational policies
4. Capable of working safely
5. Being able to use the protective equipment in the right manner
6. Following instructions and work procedures as suitable in the organization
7. Reporting the accidents and other incidents to the designated person
8. Being able to provide consultation in WHS activities
9. Being able to identify emergency situations
10. Being able to respond to the emergency situations as per appropriate manner
Reference:
Yu, O., Johnstone, K., & Cook, M. (2018, August). Usability Evaluation of an Online Workplace Health and
Safety Return on Investment Calculator. In Congress of the International Ergonomics Association (pp.
425-437). Springer, Cham.

The reasons for having an incident reporting system are:
 Identification of potential hazards that can cause major accidents in future (Alsamawi et al.,
2017)
 Identifying the need of improving accident management policies from the current incidents
 Setting benchmarks for developing safety policies
Reference:
Alsamawi, A., Murray, J., Lenzen, M., & Reyes, R. C. (2017). Trade in occupational safety and health:
Tracing the embodied human and economic harm in labour along the global supply chain. Journal of
cleaner production, 147, 187-196.
An effective record keeping system can benefit the organizations in several ways. Firstly, the records
help an organization to identify threats of an organization. As an effect, the business can take necessary
steps to eliminate the risk factors. The reports are beneficial to understand how the hazards and
emergency situations are managed in the organization (Petitta et al., 2017). From the reports, the
management can obtain an idea on how efficiently; the issues are handled in the organization.
Reviewing the reports can enable the organization to identify the gaps in the existing safety policies and
it, in turn, makes the business able to improve its practices. Finally, the record keeping system helps the
business to assess its own safety policies against the industry benchmarks and make changes in the
policies accordingly.
Reference:
Petitta, L., Probst, T. M., & Barbaranelli, C. (2017). Safety culture, moral disengagement, and accident
underreporting. Journal of business ethics, 141(3), 489-504
The housekeeping in an organization is related to the safety at workplace. The level of housekeeping
indicates the degree to which the activities can be managed effectively. The housekeeping works also
indicate the safety culture in the organization (Tyagi & Zagade, 2015). The role of housekeeping is not
limited to improving safety of the organization, but it also improves image of the business as well. The
housekeeping enhances the productivity and efficiency of the organization. The housekeeping is also
important to make the management able in having control over the processes. Finally, the housekeeping
also assists the business to maintain the product quality.
Reference:
Tyagi, H., & Zagade, S. (2015). Outsourcing: A study on Benefits to Housekeeping Department in Hotels.
Involvement of the management is necessary to incorporate a culture of health and safety in the
organization. When the management takes active steps to identify the safety issues and control those,
mitigating the risks associated with the issues becomes easier. However, in an organization, the new
health hazards can emerge and the management also needs to have a pro-active approach for
eliminating the risks. The employees, who are responsible for executing the operational activities, can

play the key role to identify the new health hazards. The contemporary organizations need to have a
well-defined reporting system to facilitate employees for reporting the new health hazards to the
management (Tetrick et al., 2017). When the health hazards are reported, the management can review
the risks associated with those. Having a Workplace Health and Safety committee in the organization
can be effective to review the risks and identify the control measures. Finally, the management needs to
communicate the control measures to the employees so that they can stay away from the risky
situations. While developing the health and safety policies, the organizations need to focus on
incorporating the industry benchmarks to make the policies adequately efficient.
Reference:
Tetrick, L. E., Perrewé, P. L., & Griffin, M. (2017). Employee work-related health, stress, and safety.
In Handbook of employee selection (pp. 530-553). Routledge.
The contemporary business environment is changing continuously. The businesses in the environment
need to use the latest tools and technologies on continuous basis. In the dynamic business environment,
the risks and hazards at the workplace are also changing (Motter & Santos, 2017). It indicates that the
modern organizations require reviewing the health and safety standards on continuous basis and take
actions accordingly to improve the safety status. Involving the employees to the health and safety
review process is one of the effective ways to identify the new risks. As the employees play the key role
in executing the daily operations, collecting information from them can help the management to
understand the new threats. Updating the control measures is another important aspect of the health
and safety system in the business. In this case also, feedbacks from the employees help the businesses
to assess efficiency of the current safety policies. As the employees need to use those policies on regular
basis, they can identify the gaps in existing system the best.
Reference:
Motter, A. A., & Santos, M. (2017). The importance of communication for the maintenance of health and
safety in work operations in ports. Safety science, 96, 117-120.
The current sign indicates that using walkie-talkies is prohibited at the place.
The employees in an organization need to be provided with the adequate equipments to work safely.
When the necessary equipment is not provided to the employees, the health and safety issues can
occur. In case of my organization, the mechanical lifter is used extensively for lifting the heavy patients
safely. Working without the lifter can pose serious threat to the safety of patient as well as the
employee also. Therefore, in this case, the employee should avoid working without lifter at any
circumstance. The situation can also be considered as a situation with potential health and safety
hazard. A health and safety hazard needs to be reported to the designated person after it is identified
(Motter & Santos, 2017). In this case also, the employee needs to focus on making the management
aware of the lack of mechanical lifter at workplace. The instruction of supervisor in this case is against
the health and safety policies of the organization. So, it needs to be viewed as a breach to the health
and safety practices. The employee in the report needs to mention about the incident also.

Reference:
Motter, A. A., & Santos, M. (2017). The importance of communication for the maintenance of health and
safety in work operations in ports. Safety science, 96, 117-120.
The seven elements of hazard identification and risk assessment are—
1. Identification of the new hazards that can harm the people
2. Assessing risk level associated with the hazard. In other words, the type of damage caused by
the hazard needs to be identified. The risk assessment also gives information on the seriousness
of the risk and the likelihood of the damage (Safe Work Australia, 2018).
3. Risk control
4. Review of the existing control measures
5. Management of known risks
6. Management commitment
7. Consultation
Reference:
Safe Work Australia. (2018). Identify, assess and control hazards. Retrieved from
https://www.safeworkaustralia.gov.au/risk#assess-the-risks
Reviewing the safe work practices is an effective technique to maintain its currency. The modern
workplaces are continuously being exposed to new risks (Giovannone, 2016). Therefore, the
management needs to assess the working environment, checks the safety policies against the latest
standards and identify the gaps in existing policies. The annual audit can be considered as an effective
tool to review the safety policies annually and making changes. The management can collect feedbacks
from the employees also to stay updated about the recent hazards and the gaps in existing policies.
References:
Giovannone, M. (2016). Vulnerable workers: health, safety and well-being. CRC Press.
The stress at workplace can cause several symptoms among the employees. The management can
identify the level of stress in the organization by observing the symptoms among the staffs. For example,
excessive stress can cause different physical symptoms such as headache, backache, neck pains, skin
problems, diarrhea, indigestion, sleep disorders, eating disorders, migraine, asthma, high blood
pressure, reduced immunity power, skin problems and the ulcers (Hammer et al., 2018). The stress level
can be identified from the employee satisfaction surveys. When the employees are stressed in an
organization, their satisfaction level reduces and it is reflected in the satisfaction surveys. Excessive
stress at workplace impacts the performance of employees. So, the stress level can be measured from
the performance assessment as well. Listening to the concerns of employees is another effective way to
identify the level of stress experienced by them. The management can also ask the employees to share
their views regarding the issues at workplace to get an idea on stress.

Reference:
Hammer, L. B., Johnson, R. C., Crain, T. L., Bodner, T., Kossek, E. E., Davis, K. D., ... & Berkman, L. (2016).
Intervention effects on safety compliance and citizenship behaviors: Evidence from the work, family, and
health study. Journal of Applied Psychology, 101(2), 190.
The PCBU stands for a person conducting a business or undertaking. The PCBU bears the primary duty to
safeguard health of the workers and also need to provide the workers with safe environment at the
workplace. In other words, the PCBU needs to ensure that the tasks in the organization are not causing
risk to the employees.
As per the Workplace Health and Safety act, 1995, both the employers and employees are obliged to
reduce the workplace hazards. If the employees or the employers fail to meet the obligations, not only
the financial and personal loss occurs but the individuals may be subject to legal actions
(Etraining.communitydoor.org.au, 2018). The employees in an organization need to follow the
instructions so that they do not create any risk for themselves or for others. The employers need to
create the workplace by complying with the relevant rules and regulations. The employers also need to
follow the Advisory Standards or need to have suitable procedures for managing the risks at workplace.
Reference:
Etraining.communitydoor.org.au. (2018). CHCOHS301A: Employer and employee responsibilities.
Retrieved from https://etraining.communitydoor.org.au/mod/page/view.php?id=236
The yellow triangle indicates danger or risk.
Red circle with diagonal indicates prohibition sign.
Green sign indicates the place where safety equipments are kept.
The blue circle indicates that the special safety equipments need to be used.
The hazard can be considered as an agent that can affect a vulnerable target. A hazard is different than
the risk. The hazard is different from the risk. The term hazard indicates the agent which might be
harmful whereas the term risk indicates the likeliness of getting affected by the hazard (Kurmis & Apps,
2007). The key concept associated with hazard deals with the stored energy present in it. A hazard can
be classified by its origin. However, hazard might not deal with presence of stored energy always.
Instead, a hazardous situation such as the lack of oxygen in a confined place or the limited eyesight can
be dangerous for others as well.
Reference:
Kurmis, A., & Apps, S. (2007). Occupationally-acquired noise-induced hearing loss: a senseless workplace
hazard. International journal of occupational medicine and environmental health, 20(2), 127-136.
The three workplace hazards are

 Physical hazards such as noise, falls, vibration and slips
 Chemical hazards or any chemical substance that can be damaging for the users (Bahn, 2013)
 Biological hazards which include bacteria and viruses and have adverse effects on human health
Reference:
Bahn, S. (2013). Workplace hazard identification and management: The case of an underground mining
operation. Safety science, 57, 129-137.
In case there is an explosion, I should focus on helping others to leave the place or find out a safe shelter
in the vicinity. It should be ensured that the individuals are using stairs only while leaving the building.
Finally, informing the police is crucial regarding the incident.
In case a bomb threat is received over phone, seeking detailed information on the location of bomb, its
explosion time and appearance is necessary (Van Fleet & Van Fleet, 2010). In addition, the caller’s
accent, tone, emotional status, and the background sounds should also be noted attentively. The
respondent should also note the time of call. In case, the threat is received through letter or note, the
relevant details such as the time and place of receiving the note should be recorded. Upon receiving the
bomb threat, police should be informed. The individuals present in the building should also be informed
and the place needs to be evacuated instantly.
The emergency situations in an organization need to be handled with efficient communication system
(Van Fleet & Van Fleet, 2010). In this case also, the organization can employ two-way, multi-channel and
real-time communication system for sharing information with the individuals present in the building.
Reference:
Van Fleet, D. D., & Van Fleet, E. W. (2010). The violence volcano: Reducing the threat of workplace
violence. IAP.