Internal Messaging Solution Project Proposal for MyPlace.org Company

This project proposal outlines the implementation of a unified messaging solution for MyPlace.org, a new IT company. The proposal addresses the problem of ineffective internal communication due to increasing manpower. It suggests Cisco as a vendor to implement a unified messaging system with LDAP services, aiming to improve communication, decision-making, and overall company performance. The project includes a detailed budget, timeline (three weeks), and objectives, focusing on enhancing communication among employees to achieve company goals. The proposal covers project justification, approach, implementation details, target groups, and monitoring and evaluation strategies. It also details the roles of project personnel and the required equipment for successful implementation. The total budget is approximately $639,000.570, encompassing software, hardware, and implementation costs. The project's success will be measured by monitoring system performance and ensuring reliable communication, directly impacting sales and brand image.

Project Proposal

Introduction
In this present paper, we will discuss the project proposal for the internal messaging solution
which helps to resolve the problem of effective communication within an organization in order to
achieve the desired goals within the specific period of time. The Cisco Company is proposed as a
vendor in order to implement the unified messaging solution within the organization which
provides the high quality of solution within affordable cost.
Background information
MyPlace.org is a new information technology company that aims to become most popular social
websites among the competitors within the same industry. The features of the social website
include auction site in which users can post their items for sale, they can also post reviews, and
photos can be uploaded to the gallery. As the total employees of the company will be hundred so
unified messaging solutions helps to develop the popular social website of the company through
implementing unified messaging solution. The timeline for implementing unified messaging
solution is three weeks. The proposed budget for implementing the project within an
organization is approximate $483,000 excluding network infrastructure equipments.
Objectives
The objective for implementing unified messaging solution is to develop effective
communication system in order to achieve goals and objectives of the company within the
specific period of time. The Cisco is an American multinational company which is proposed as
vendor due to its high technology innovative products that help to implement unified messaging
solution in a most effective manner.

Project justification
Problem statement-50
As the manpower of a company increases due to which there is ineffective communication
within the organization that impacts on the overall performance of the company and ultimately it
is difficult for the company to achieve its goals and objectives within the specific period of time.
The implementation of unified messaging system within the organization helps to develop an
effective communication system that directly improves the sales volume of the company through
effective decision making. The ineffective communication system is a major root of unsuccessful
business, so implementation of unified messaging system helps to resolve the problem of the
effective communication system.
Priority needs
The implementation of unified messaging system is a prioritized need of the company in order to
improve the communication system within the organization. The Cisco provide the high quality
of unified messaging system which needs to be prioritized in order to provide the competitive
advantage to the company.
Proposal approach
The approach is to implement unified messaging system within the organization from Cisco
Company as a vender which helps to resolve the problem of communication system among
hundred employees in order to provide a competitive advantage to the company. The
implementation of unified messaging system requires network infrastructure and implementation
of software in order to develop the communication base for the company. It is mainly developed
for the employees within the organization in order to provide unified communication base which

helps to improve the decision-making of the company. The implementation of unified
communication system helps to develop core competencies in order to achieve goals and
objectives within the specific time framework (Rosnow et al., 2006).
Implementing organization
The Cisco Company acts a vendor who will implement the unified messaging system within the
organization through using multifaceted strategy and the duration for implementation requires
three weeks which includes implementation of network infrastructure within the organizations
such as desktops, servers, mobile services, and others. The unified messaging system with LDAP
service helps to improve the communication system, and it enables to locate organization. The
implementation of software can be done by Cisco within three weeks in order to provide a
unified communication system with lightweight dictionary access protocol. The implementation
requires various costs such as purchasing of software cost, hardware cost, implementation cost,
training cost, and human resource cost in order to successfully implement the unified messaging
system with lightweight directory access protocol (Gropp et al., 1996). Cisco Company has
capabilities to implement the unified messaging system within the organization software with
LDAP but it does not implement hardware system within the organization which requires
additional network infrastructure cost in order to implement the unified communication system
within the specific period of time.
Project aims
The aim of the project is to implement the unified communication system with LDAP within the
organization in order to provide better communication system within the organization. The
project helps to improve the communication system among the employees in order to take

effective decision making which con tributes towards the achievement of mission and vision of
the company. The Cisco Company provides a complete unified solution within the overall
minimum cost. Cisco unity connections help to meet the needs of telephony and technology
teams without the requirement of sacrifice voicemail and features of telephony in order to move
to a cloud-based solutions (Rittinghouse et al., 2016). It helps to maintain the tasks and features
for the end users for both emails as well as voicemail.
Target groups
The project is mainly developed for the employees of the company in order to improve the
communication system with the implementation of LDAP which helps to determine the location
of the company. The implementation of unified messaging system helps to improve the decision
making which directly improves the sales volume of the company. The unified communication
system simply reduces the cost, simplifies management, enhance mobility, manage
communication with single server, and others that directly improves sales volume of the
company (Kurganov et al., 2017). Cisco Company provides effective communication system for
medium sized organizations which mainly requires video, voice, messaging and mobility. The
target audience of unified messaging system is employees who require simplified
communication system which helps to improve the decision making of the company. The unified
communication system is mainly described as the unification of all forms of multimedia
communication which can be controlled by end users (Turner et al., 2016). It helps to remove
human latency into business processes due to the inefficient communication. The main
components of unified messaging system include presence, IP telephony, and network whereas
the traditional components include voicemail, email, and unified messaging, web conferencing,

and audio conferencing. The emerging components include video conferencing, document based
collaboration, mobility, social media, and communication enabled business process (Baxter Jr et
al., 2013).
Project implementation
The Cisco Company has no significant functional differences among the Cisco unity connection
unified messaging solution configuration to interpret with ion premises Microsoft exchange
solution and Cisco Unity connection unified messaging solution configuration with online
Microsoft exchange BPOS-dedicated solution. Following is the example of Cisco unity
connecting through using Microsoft BPOS dedicated deployment. The implementation of unified
communication include capital expenditure, maintenance cost, staffing cost, moves, adds, and
changes, improvement in processes due to minimization of human latency, and other factors
(Verzuh et al., 2015). The project implementation includes setting of network architecture
through setting using infrastructure equipment’s such as servers, desktops, software, and mobile
devices. After the implementation of network architecture software then unified messaging
system is implemented by Cisco Company in order to develop effective communication system
within the organization which provide financial as well as non-financial benefits to the company.

Budget
The total budget for implementing unified communication system within the organization
includes software implementation cost and hardware cost. The software implementation cost of a
unified communication system is explained below:
Unified messaging system software
Software license $13.88
Server OS licenses -
Unified messaging server licenses -
Database licenses -
Three-year software assurance $7.99

Gateways and analog ports $0.66
IP handsets $17.14
Server HW $0.61
Analogy endpoints and adapters $0.29
Total cost $4,00, 000.570
Network infrastructure cost & another cost
Servers $3000
Desktops $80,000
Mobile devices $1000
Software’s $2000
Salaries $1,00,000
Implementation cost $25000
Telecommunication $15000
Insurance $13000
Total cost $2,39,000
The total budget of implementation unified messaging system from Cisco requires $6,
39,000.570 costs which is less than the approximate budget provided by the CEO of the
company. It includes both software implementations within the organization and network
architecture costs with the implementation cost in order to successfully implement the unified
communication system. The current equipment’s of the organization include servers such as HR
Proliant 300s running which include windows server 2003/ Exchange 2000, window server 2008,

window server 2003/SQL 2000, and window server 2003/file & print server. The current
software in the company includes windows XP, office 2003, and adobe creative suite.
Project personnel
Cisco Company will take its human resource in order to implement the unified message system
within the organization, but the company requires the human resource in order to implement the
network architecture within the organization such as the installation of computers, installation of
software and mobile device.
Equipment’s
The equipment’s which are required for the implementation of unified messaging system within
the organization include desktop, software, networking, mobile device, servers, and others in
order to implement the unified messaging system within the organization.
Miscellaneous
Other expenditure at the time of implementing required stationary cots, traveling cost, training
cost, and other indirect expanses. Training plays an important role in order to implement the
unified communication system successfully within the organization successfully as the
employees require training in order to communicate through a unified communication system.
Monitoring and evaluation
After the implementation of unified messaging within the organization it is necessary to monitor
the project in order to maintain its performance through comparing the results with desired goals.
Standard application performance monitoring application is used in order to monitor the
performance of video quality and voice at the time of interacting with customers which helps to

develop brand image in the eyes of the customers. The Cisco also provide unified
communication xpert which helps to monitor the performance of unified communication system
in order to achieve the objective of implementing project plan within the specific period of time.
The monitoring of unified communication is very important as it is necessary for the system to
perform in an effective manner because it impacts at the sales deal due to which negative brand
image is developed in the eyes of the customers. Monitoring helps to assure that the company
can connect and collaborate reliably.
Reporting
The project report is further developed for the target audience which is employees in order to
implement the communication system within the organization successfully. The documentation
of project helps to describe the roles and responsibilities of an individual in order to successfully
implement the internal communication system among the hundred employees that helps to
achieve the mission and vision of the company.
Management and personnel
The management and human resource play an important role in implementing unified messaging
solution within the organization. Following are the human resource with their roles and
responsibilities in order to successfully implement the unified messaging system within the
organization.
1. Project managers
The project manager is mainly responsible for delivering the project successfully within
the specific period of time through assigning various roles and responsibilities to the team

members in order to implement the unified communication system within the specific
period of time.
2. Resource manager
The resource manager is mainly responsible for allocating and utilization of resource in a
most efficient and effective manner which helps to implement the internal messaging
system with LDAP services within the organization.
3. Human resource manager
The human resource is mainly responsible for managing the performance of human
capital within the organization in order to maximize the performance of employees which
directly contributes towards the implementation of project plan successfully within the
specific time framework.
4. Financial manager
The financial manager is mainly responsible for managing all financial transaction related
to the implementation of the project within the organization. The manager is also
responsible for developing an appropriate budget which helps to provide a complete
picture of the budget so that the company can arrange the specific amount of funds in
order to implement the project successfully.
5. Communication manager
The communication manger plays an important role in the completion of the project on
time as all communication records are maintained by the manager which helps to provide
the blueprint for completing the project on time.
6. IT manager

The information technology manager is mainly responsible for managing all tasks related
to the IT related work such as the implementation of network infrastructure within the
organization which helps to implement the unified messaging system within an
organization successfully.