ITC505 Project Management Report: Riverina Agriculture Lifestyle Show

This project report outlines the development of an online ticket booking system for the Riverina Agricultural and Lifestyle Show (RALS), managed by Virtucon and Globex Company. It addresses the limitations of the previous manual system and presents a comprehensive plan including measurable organizational value, desired impact areas (consumers, strategies, social, operation, financial), stakeholder involvement, and a detailed timeframe with metrics. The report includes a scope management plan, a work breakdown structure (WBS), project schedule, risk analysis, and a quality management plan. Key milestones and assumptions are identified, and the report concludes with a closure and evaluation research plan, aiming for successful project implementation and improved consumer access to tickets.

Running head: RIVERINA AGRICULTURE LIFESTYLE SHOW
Project management: Riverina Agriculture Lifestyle Show
Name of the student:
Name of the university:

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Table of Contents
Overview of the project.......................................................................................................3
1. Measurable Organizational value....................................................................................4
1.1 Desired area of impact...............................................................................................4
1.2 Value of the project plan............................................................................................5
1.3 Stakeholder involvement in the project plan.............................................................5
1.4 Accurate timeframe and metrics................................................................................6
2. Development of scope management plan........................................................................8
2.1 Scope of the project...................................................................................................8
2.2 List of the project resources.......................................................................................8
3. Project schedule and WBS...............................................................................................9
3.1 Project schedule.............................................................................................................9
3.2 Work Breakdown Structure (WBS).........................................................................17
3.3 Milestones for the project plan................................................................................17
4. Project risk analysis and planning.................................................................................21
4.1 Project assumption...................................................................................................21
5. Quality management plan..............................................................................................23
5.1 Philosophy of delivering the quality system to the client........................................23
5.2 Develop and description of different activities........................................................23
Bibliography......................................................................................................................25
Appendix............................................................................................................................27
6. Closure and evaluation research plan...........................................................................27

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Overview of the project
This paper reflects the importance of developing online ticket booking system for the
Riverina Agricultural and Lifestyle Show (RALS), arranged by a local business Virtucon and
Globex Company. At the very initial phase, the company used to maintain a manual ticket
booking system for the consumers however the process of traditional ticket booking system was
not at all helpful from the consumers and business perspectives. In order to resolve the
challenges of traditional booking system, the RALS show is arranged accordingly.
The measurable organizational value, the desired area for the impact, the accurate value
for the project plan including the stakeholder involvement and needful timeframe and metrics are
also elaborated in this report. In addition to this, a scope management plan is also developed for
this project to assume the basic project need, budget and time allotted. In order to reduce the
work load from the project team members the total work is also divided in different small
segments. It is defined that with the help of proper time measurement the project manager would
be able to execute the project successfully. It is also assumed that with the successful
implementation of the project, the consumers will be able to buy desired number of tickets
regardless of their location and time as well.
1. Measurable Organizational value
1.1 Desired area of impact
From the consumers and business perspectives it has been defined that different desired
impact area are there those are required to be considered by the project manager and other
project team members. The desired impact areas are as follows:

4RIVERINA AGRICULTURE LIFESTYLE SHOW
Consumers: After considering the consumer’s need and business outline it has been
found that, the newly developed online ticket booking system will be able to provide as per the
desire of the consumers.
Strategies: For tracking and monitoring both the financial and personnel details of the
consumers accurate strategies are needed to be evolved, With the help of these advanced
strategies the RALS project will be able to meet the requirements accurately.
Social: In order to make the communication much fluent and error free at the same time,
this particular system stands very helpful. The effectiveness and the efficiency of the system are
expected to be increased with the help of the system.
Operation: In order to store the financial and personnel details of the consumers and
employees rather volunteers this particular system is referred to as much beneficial and secured
as well. It means that as per the requirements of the users the employees and authenticated users
would be able to access information from the server. However, it is also expected that the
organizational and operational activities would also become much easier.
Financial: In order to convert the manual ticket booking system into the online ticket
booking system, financial support is very much important thus if proper financial support is
provided to improve the project then it would be able to meet the requirements of the consumers
and business owners as well.
1.2 Value of the project plan
Based on the project background the project plan is also illustrated below:

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Better: In order to serve accurate operational and business facilities to the consumers and
volunteers, a better project plan is needed to be implemented. In addition to this, for providing
accurate security to the consumers this online ticket booking system is very much helpful.
Cheaper: In order to gain consecutive and long term success the plan is needed to be
cheaper error free as well. The operational cost estimated for the online ticket booking system is
cheaper also.
Faster: Bedsides being efficient and cheaper the system is needed to be faster as well. It
is necessary for the system to deliver information to the employees whenever required. With
faster information delivery the efficiency of the system will automatically increase.
1.3 Stakeholder involvement in the project plan
In order to complete the project successfully, it is necessary for the project manager to
involve accurate project stakeholders. If all the project stakeholders play their job roles
accurately then it is expected that within the estimated time and budget they would be able to
deliver as per the desire of the project owners.
Name of the stakeholder Responsible
CEO The project manager is responsible to
control and monitor the project
Volunteers The volunteers are responsible to manage the
roles of the project team members accurately
Finance manager The finance manager is responsible to check
the financial requirement of the project and
the total budget needed to complete the

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project
Project team members Based on the skills and knowledge of the
project team members, the workload is
divided among the project team members.
1.4 Accurate timeframe and metrics
Impact Metrics Timeframe Rank
Operational With the usage of
proper business
operation the
functional efficiency
of the system will
increase.
3 months 1
Strategy Based upon the type
of the business
background proper
strategies are also
required to be
adopted.
2 months 2
Consumers With the
implementation of the
advanced online ticket
booking system,
1 month 3

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consumers would be
able to get frequent
response.
Social The relationship
between the
consumers and the
service providers’
increase with the
social factors.
2 months 4
Financial The cost allotted for
operating the system,
will be reduced after
the implem1entation
of the online ticket
booking system.
3 months
5
2. Development of scope management plan
2.1 Scope of the project
 To develop online ticket booking system for the consumers
 To increase the security of the system incorporating accurate encryption algorithm
 To complete the project within the estimated budget and time as well
Deliverable

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 Proper testing plan is needed to be developed for testing the system
 The complete development phase should be documented
 Budget plan and scope verification plan must be evaluated
 Accurate system requirement must be delivered
Resources Their roles
People Responsible to act their respective activities
Technology Hardware, software and many other
technologies
Facility Most of the team work will be done
according to the requirements
Others Travelling and training
2.2 List of the project resources
Resource Name Type
Material
Label
Initials Group
Max.
Units
Std. Rate Ovt. Rate
Project manager Work P 100% $20.00/hr $18.00/hr
finance manager Work f 100% $18.00/hr $12.00/hr
system developer Work s 100% $18.00/hr $12.00/hr
system analyst Work s 100% $18.00/hr $12.00/hr

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HR manager Work H 100% $15.00/hr $8.00/hr
application
programming
manager
Work a 100% $15.00/hr $15.00/hr
Operation manager Work O 100% $15.00/hr $18.00/hr
Business analyst Work B 100% $0.00/hr $0.00/hr
3. Project schedule and WBS
3.1 Project schedule
WBS Task Name Duration Start Finish
Predecessor
s
Resource
Names
Cost
Variance
0
Schedule
development for
RALS project
318 days
Mon
12/25/17
Wed
3/13/19
$80,392.00
1
Project
initiation
80 days
Mon
12/25/17
Fri
4/13/18
$16,088.00

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1.1
Determining
project
specification
10 days
Mon
12/25/17
Fri 1/5/18
Operation
manager ,Pro
ject manager
$2,800.00
1.2
Project
feasibility study
development
2 days
Mon
1/8/18
Tue
1/9/18
2
finance
manager
$288.00
1.3
Identification
of business
requirements
25 days
Wed
1/10/18
Tue
2/13/18
3
Project
manager
$4,000.00
1.4
SLA
agreement
24 days
Wed
2/14/18
Mon
3/19/18
4
Business
analyst ,Oper
ation
manager ,Pro
ject manager
$6,720.00
1.5
Arrangement
of meeting
19 days
Tue
3/20/18
Fri
4/13/18
5 HR manager $2,280.00
2
Milestone 1:
Completion of
project initiation
phase
0 days
Fri
4/13/18
Fri
4/13/18
6
Project
manager
$0.00

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3
Project
planning phase
37 days
Mon
4/16/18
Tue
6/5/18
$9,056.00
3.1
Developing
project team
10 days
Mon
4/16/18
Fri
4/27/18
7
Business
analyst ,HR
manager ,Op
eration
manager
$2,400.00
3.2
Identification
of project vendors
14 days
Mon
4/30/18
Thu
5/17/18
9
finance
manager ,Op
eration
manager
$3,696.00
3.3
Project task
schedule
development
8 days
Fri
5/18/18
Tue
5/29/18
10
HR
manager ,Pro
ject manager
$2,240.00
3.4
Budget
estimation
5 days
Wed
5/30/18
Tue
6/5/18
11
finance
manager
$720.00
4
Milestone 2:
Completion of
project planning
phase
0 days
Tue
6/5/18
Tue
6/5/18
12
Project
manager
$0.00