SITXWHS004 - Establishing a WHS System at Ballina Hospital

This project outlines a comprehensive Work Health and Safety (WHS) system plan for Ballina Hospital, aiming to establish an effective health and safety management system. The plan emphasizes a structured approach to ensure a hazard and risk-free environment for employees, care workers, and care users. It details the hospital's commitment to complying with the Work Health and Safety Act 2011, implementing WHS procedures and policies, and assigning responsibilities to care managers for training and audits. The plan addresses communication strategies, components, and mechanisms of the developed system, highlighting policies, procedures, and communication provisions. It also identifies areas needing improvement, such as accessibility and user-friendliness due to policy amendments, and proposes resolutions like face-to-face meetings and training to enhance understanding and compliance. The document references relevant literature to support its strategies and recommendations.

Assessment 2

WHS system
 Purpose
 This plan aims at establishing efficacious health and safety management system for Ballina Hospital.
 Ballina Hospital emphasizes on implementation of a structured approach for ascertaining that the organization can successfully
provide with high quality services.
 Its main purpose in this context it is ascertain that all the employees, care workers and care users can operate in a hazard and risk
free environment.
 Work place health and safety policy
 Ballina Hospital emphasizes on developing such a work place in which all the required activities can be performed in a safe manner
(Goetsch, 2010).

Continued
 Ballina Hospital is committed for effective implementation and compliance of legislations like Work Health and Safety Act 2011.
 With the help of the WHS management plan it is ascertained that WHS Procedures and Policies in regards to the safety principles
and arrangements are complied by the organizational members.
 Responsibility
 For its effective implementation, care managers of the organization are required to provide employees and new recruits with needed
training. Conducting audits are also necessary.
 Implementation
 In order to implement the WHS policies and system, it would be done through safe system of work and safe working practices.

Purpose
 This plan aims at establishing efficacious health and safety management system for Ballina Hospital.
 Ballina Hospital’s commitment is to implement a structured approach in regards to helath and safety within the workplace.
 It is with the help of the plan, which would help Ballina Hospital in abiding by obligation associated with health and safety
legislation.
 Ballina Hospital emphasizes on developing such a work place in which all the required activities can be performed in a safe manner
(Hughes and Ferrett, 2011).

Failure of observing WHS laws and codes of
practices
 Failure of observing WHS laws and codes of practices
 Lack of effective compliance to the WHS laws and codes of practices would result in disciplinary actions being initiated against the
responsible individual.
 On establishing that legislations like Work Health and Safety Act 2011 are complied, the license of operation and employment of
the individual may be cancelled.

Communication of individual responsibilities
in WHS procedure
 Communication
 Effective communication is required for successful compliance with WHS procedure.
 For encouraging it, it would be encouraged to ask questions on WHS.
 Motivated to bring up safety concerns associated with WHS

Continued
 Encourages regular feedback associated with it
 It helps in identifying the issues associated with WHS system.
 Effective communication also helps in ascertaining efficacious policies and regulations associated with it (Casey and Wallis,
2011).

Components and mechanisms of developed system
 Policies and procedure
 In regards to the policies and procedure, it can be considered to be complete and effective in nature.
 It is because, the policies associated with WHS system clearly specifies the actions expected by the care providers and the actions
that can be taken against them, if the specifications are not followed.

Continued
 Provisions associated with communication and consultation can also be considered to be complete.
 It is because; it encourages the employees to bring up their concern associated with WHS system.
 In terms of its accessibility and user friendliness, it can be stated that as the care managers are prompt with queries and concerns
associated with WHS system and its implementation, it is accessible and user friendly in nature (Riley, 2015).

Aspects that require improvement
 According to the feedbacks, it can be noticed that, there are issues regarding accessibility and user-
friendliness of the WHS system.
 The reason being, amendments and change in associated policies and regulation.
 The care providers at times fail in being updated about these amendments.
 Thus they cannot effectively comply to it.

Resolution
 For resolving the issue, if any kind of amendments are made, they would be conveyed about it through a face to face meeting.
 Apart from that, they would be provided with training for complying to the changes made.
 It would help in enhancing their understanding in regards to the amendments of the policies and comply it in an effective manner.

Thank you