Education Document Verification: Ensuring Student Onboarding

Discover how the document verification process improves identity authentication, establishes conviction in firms, and simplifies student onboarding.

To give clients a solid service and an accessible user experience, financial institutions must increasingly embrace digitisation. Due to the openness, it brings to a system, digitisation should boost a customer's trust. However, business development and corporation's reputation may be severely harmed by escalating identity fraud, impersonation attacks, and similar schemes, according to current developments. Rethinking client journeys is important for businesses, especially during onboarding. Due to the fact that identity theft happens at this stage, it is crucial to fortify it with a sophisticated solution, such as an online document verification process. An in-depth analysis of document authentication's role in boosting identity verification systems is provided in this guide. 

Importance In education

The document verification process in the education field plays a critical role in creating assurance during student onboarding. When students apply for admission to educational institutions, their documents are meticulously examined to ensure accuracy, authenticity, and eligibility. This process instils confidence in both the institution and the students, establishing a foundation of trust and reliability.
By verifying documents such as academic transcripts, certificates, and identification proofs, educational institutions can validate the educational background and qualifications of the students. This helps in assessing their suitability for the desired programs and ensures that only deserving candidates are admitted.

Common Identity Verification Methods

The Federal Trade Commission has already received more than 1 million cases of identity fraud, even though 2023 is still a ways off. Research that is even more concerning claims that identity theft and fraud might result in $10 billion in total damages. In addition to the procedure of document verification. The industry's most popular digital identity verification methods are:
 

• Biometric Verification: This approach, which incorporates facial and fingerprint identification, is the most well-known. In the financial sector, most banks now offer access to their goods through mobile applications using biometrics.
   
• One-Time Passcode: These passwords—often referred to as OTPs—are transmitted to the applicant during the onboarding or crucial phases. Their one-time usage is the main focus of their security, as the name would imply.
   
• Knowledge-Based Authentication: Thee client or user must respond to one or more questions to access the system.
   
• Two-Factor Authentication: This technique, often known as two-factor authentication, uses two factors to confirm the student's identity. For example, a business can increase system security by combining knowledge-based authentication with passwords.
   

Document Verification Process - An Overview

Businesses can pick from a variety of identity verification options, as mentioned above. However, one of the most reliable and effective processes for this goal continues to be the verification documents. The document verification process is more crucial than ever for financial institutions because banks still deal with paper-based operations, including invoices, bank statements, and customer onboarding. When fraud and identity theft cases increase in 2023, combining traditional verification techniques with document attestation will be crucial. Financial organisations can accurately check and certify the identity of users thanks to these technological combinations.

In the past, the documents were manually checked by bank employees. It does, however, necessitate that the customer travel to the bank physically and wait in line for a very long period to open an account. On the other hand, a fully automated method for document verification drastically cuts down on the time needed for such tasks.

1. Stages in Online Document Verification:

The document verification procedure is typically implemented directly in the user application by a financial institution. When a customer signs up, for instance, if they wish to open a bank account, document checking will be included. The following are the stages in a document-checking process:

       Stage 1: Document Capture

The application asks the user to take and submit photos of the document during this initial step. The program has a facility for  taking pictures. If not, the user may upload files from the device's local storage. The necessary paperwork may differ by customer  region, but the most typical ones are a national identity card, a driver's licence, and a passport. The system examines the photos' quality after receiving them to ensure that credentials are visible. 

      Stage 2: Analysis

During the document verification process, the data is initially collected from the photos using artificial intelligence. For optimal authentication, numerous documents and data facts are recognised. Following that, the system runs a thorough check for modifications or outright forgeries. The analysis confirms the integrity of the supplied documents. If the data matches and there are no warning signs, the system establishes the account for the consumer.

Differences in Document Analysis Stage

Thanks to modern identity verification software, numerous choices are available for the document verification procedure. The easiest one entails carefully reviewing the text in the files. The initial analysis check focuses on font selection and uniformity. Additionally, it has the ability to scan for font type, checksum, and data comparison verifications.

Pattern and security feature analysis is done at the second tier. For instance, the procedure may involve looking at the print quality, the rainbow patterns, the way the photo appears on the page, and the chip location.

Final Thoughts

Identity theft and fraud cases are becoming more common, which is affecting financial institutions. Even though users may obtain information more easily because of digitisation, fraud puts the entire sector in danger. In order to provide sophisticated user security, businesses must upgrade their present procedures and employ a variety of verification options. The client experience must not be sacrificed for the sake of security, though. In order to streamline operations, businesses should include a document verification process in the onboarding procedure.