(PPMP20008) Office Renovation at Southern Cross

In this assignment we will discuss about initiating & planning projects and below are the summaries point:- Build Champ Construction Company (BCC) established in 2014, new project management team assigned for Yarraland office renovation project Covid-19 impacted BCC's business and supply chain process, local material sourcing is important for the project Project management plan to be developed, including stakeholder analysis, scope baseline, schedule baseline, resource management plan, communication plan, risk management, change management, and team charter The project's scope is to renovate a double-storey office space and 8-car ports, with consideration for Covid-19 safety and increased budget Project prioritization matrix with three priorities: time, cost, and scope, with cost as constraint due to increased budget SMART Scope: Specific, Measurable, Achievable, Realistic, and Time-bound

Project Plan on
Office Renovation at Southern Cross
Submitted by :
Akanksha Kaushik 12197377
Gopi Chatti 12095772
Munkhsaruul Gansukh 12154341
Ibrahim Mohammad 12102340
Course Code 20008
Initiating & Planning Projects
Submitted To :
Dhanushki Samarappulli Arachchige
Dr. Thao Trinh
1

Table of Contents
List of figures...................................................................................................................................4
List of tables....................................................................................................................................4
Project Description and Justification...............................................................................................5
Scope Baseline.................................................................................................................................6
SMART Scope.............................................................................................................................7
WBS Dictionary...........................................................................................................................7
Schedule baseline.............................................................................................................................9
Resource management plan...........................................................................................................10
Assumptions..............................................................................................................................10
Resource leveling and optimization techniques........................................................................11
Resources allocated for activities..............................................................................................11
Resources and workload............................................................................................................12
Responsibility matrix for work packages..................................................................................13
Cost baseline..................................................................................................................................14
Cost estimation approach...........................................................................................................14
Assumptions..................................................................................................................................15
Funding requirement plan..........................................................................................................15
Stakeholder management and communication plan......................................................................15
Stakeholder engagement plan....................................................................................................15
Stakeholder identification and stakeholder analysis..................................................................15
Power interest grid:....................................................................................................................19
Communication plan..................................................................................................................20
Risk management plan...................................................................................................................22
Major risk involved in the project and Risk Factor analysis.....................................................23
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Risk assessment plan.................................................................................................................24
Change management plan..............................................................................................................25
Change management approach:.................................................................................................25
Change management plan..........................................................................................................25
Team charter..................................................................................................................................26
Biography of team members......................................................................................................26
Team goal statement..................................................................................................................27
Team ground rules.....................................................................................................................27
Conflict resolution process........................................................................................................28
References......................................................................................................................................28
Appendix........................................................................................................................................30
3

List of figures
Figure 1: Gantt chart........................................................................................................................9
List of tables
Table 1: WBS Dictionary................................................................................................................8
Table 2: Resources for activities....................................................................................................11
Table 3: Resources and workload table.........................................................................................12
Table 4: Resource responsibility matrix........................................................................................13
Table 5: Stakeholder engagement plan..........................................................................................18
Table 6: Power/Interest grid..........................................................................................................18
Table 7: communication plan........................................................................................................21
Table 8: Risk factor analysis..........................................................................................................23
Table 9: Project risk assessment....................................................................................................24
Table 10: Change management plan..............................................................................................25
Table 11: Cost estimation table.....................................................................................................32
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Yarraland office renovation project plan
Project Description and Justification
In 2014, the BCC (Build champ Construction Company) was established and it is a private
building construction company which is located in Glen Waverley, Victoria. For the upcoming
projects, I and my team members are a newly established project management team including
junior project manager, project planning/ risk expert, purchasing expert, and supplier relations
expert. As a junior project manager, I had a meeting with Paul Rudd and Steven who is a project
director and senior project manager in BCC. I and my team going to work with the Yarraland
office project which is going to be start soon.
The Covid-19 pandemic has impacted most of the business which leads to several challenges and
sometimes may lead to loss of the business due to financial crisis, and so on. On the other hand,
if there is no proper planning during the covid-19, then it is impossible to run a business in an
effective way. In the build champ construction company, Covid-19 affected the business and it
affected the supply chain process because BCC is importing materials for buildings from China.
So, it is important to provide an effective service in upcoming projects by buying a material from
local areas (Luis Miguel FONSECA, 2020).
With these considerations, here going to develop a project management plan as a team. For the
project of renovation in Double-storey office space, 8-car ports. For this project, the proper
analysis of stakeholder analysis, scope baseline, schedule baseline, resource management plan,
communication plan, risk management, change management, and team charter will help to know
the detailed process of project plan. Based on this, the outcome of the project will result in
analysis of possible risks, its impacts, and so on. Also, through this project management plan, it
is easy to communicate and allocate the task to the resources according to the skill sets and
knowledge (Anne Klitgaard, 2019). This leads to achieve goal to complete the project within a
time and estimated budget along with the management reserved budget for this project.
Scope Baseline
The scope of the project is to develop a project management plan for Yarraland office renovation
by analysing the proper requirements for the project and its schedule and time. The consideration
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of Covid-19 safety during the renovation leads to increased budget. To achieve the goal of the
project, analysing and obtaining the stakeholders, resources requirements, communication plan,
risk analysis and so on.
Project Priority Matrix
Setting a project goal and achieving a deadline is one of the most important factors that need to
be considered while renovating the office. For this, the most significant aspect of executing the
project plan is prioritization which shows what to work on, when to work on, and when to put
aside for a better process. The project prioritization has different factors such as time, cost, and
performance. These three priorities will compete and interact with the project in an effective way
and it helps to get a better performance level (Rivera, 2022). The project prioritization matrix has
three different actions such as constrain, accept, and enhance.
Time Cost Scope
Constrain
Enhance
Accept
Time
As a team, it is important to analyse each and every requirement to attain the goal for office
renovation. Due to Covid-19, our company faced difficulties in developing and completing the
project on time. So, by buying materials from the local area, we need to deliver the goods on
time and this is one of the opportunities to show the best process with proper planning. The
reason why we have provided time needs to be accepted is that even if there are slight changes in
the project, it is important to manage the time and need to complete the project within scheduled
time.
Cost
For the office renovation, cost is also one of the major concerns and need to consider budget
according to the requirements for site preparation. Only with the proper budget for materials and
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resources, it is possible to complete the project within a scheduled budget. For this office
renovation project, the estimated budget reserved by management is $ 50000 which was before
Covid-19 but now the consideration of Covid-19 leads to an increase in the budget so the revised
budget is $ 70000. So, in the project prioritization matrix, cost is mentioned as constraints.
Scope
The project has been prioritized according to the scope of the project. Scope provides
performance of each and every task and that can be deliverable to achieve the goal of the project.
The scope may change based on the stakeholder decision. So, for the office renovation, scope
should be enhanced to attain the goal and only with the enhanced scope, it is possible to
complete the project based on the plan (Kate Eby, 2021).
SMART Scope
Specific – The BCC’s construction project is highly focused on renovating the Yarraland office
with specific requirements, budget, and time.
Measure – Measuring the requirements, resources to attain the project goal with proper
communication plan, stakeholder analysis, and risk analysis.
Achievable – Attaining the goal with proper project management plan for Yarraland office
renovation with help of different resources.
Realistic – The goal is realistic with proper site process and counselling approvals.
Time – The duration of this project is 170.
WBS Dictionary
1. Double Storey Office Renovation
WBS code WBS packages Description Start date End date
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1.1. Project Initiation Background analysis is
done on project
1/7/22 29/8/22
1.1.1. Site Analysis The environmental site is
analyzed
1/7/22 19/7/22
1.1.2. Risk Analysis Risk involved in the project
is analyzed
20/7/22 1/8/22
1.1.3. Resource
Management
The resources for the
project is planned ( human
resource, materials)
2/8/22 10/8/22
1.1.4. Budget Analysis Cost is planned 11/8/22 22/8/22
1.1.5. Time Management Scheduling is done 23/8/22 29/8/22
1.2. Project Planning Planning the project 30/8/22 24/10/22
1.2.1. Site Survey Conduct survey on site 30/8/22 14/9/22
1.2.2. Site Preparation Prepare the site for work
including cleaning
15/9/22 23/9/22
1.2.3. Allowance for
Fence Removal
Remove fence 26/9/22 5/10/22
1.2.4. OH&S
Requirements
Safety requirements on-site
is planned
6/10/22 12/10/22
1.2.5. Counselling
Requirements
The counselling is planned 13/10/22 18/10/22
1.2.6. Bush Fire
Requirements
Safety requirements are
panned
19/10/22 24/10/22
1.3. Site Renovation Site is renovation work
( project deployment)
25/10/22 24/11/22
1.3.1. Fit Out Deploy fitout 25/10/22 7/11/22
1.3.2. Façade Deploy façade 8/11/22 14/11/22
1.3.3. Roof and Structure Deploy roof and structure 15/11/22 18/11/22
1.3.4. Site Work Conduct site work 21/11/22 24/11/22
1.4. External Process Additional work after
renovation
25/11/22 16/12/22
1.4.1. Site Clean Cleaning site area 25/11/22 8/12/22
1.4.2. Parking Cleaning parking space 9/12/22 13/12/22
1.4.3. Driveway Clearing drive way 14/12/22 16/12/22
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1.5. Completion Completion of project 19/12/22 9/1/23
1.5.1. Inspection and
Documentation
Site is inspected for quality
and the entire work is
documented
19/12/22 29/12/22
1.5.2. Council Authority
Inspection
Authorities inspection 30/12/22 9/1/23
1.6. Upgrades Final upgrades on the
project
10/1/23 9/3/23
1.6.1. Lightening
Addition
Lightening solutions are
added
10/1/23 26/1/23
1.6.2. Timber Finish
Addition
Finishing timber work 27/1/23 9/2/23
1.6.3. Security Camera Deploying security camera 10/2/23 16/2/23
1.6.4. Emergency
Staircase
Deploying emergency
staircase
17/2/23 24/2/23
1.6.5. Gate Deploying gate 27/2/23 3/3/23
1.6.6. Maintenance Providing maintenance
service
6/3/23 9/3/23
Table 1: WBS Dictionary
Source: (L S R Supriadi, 2018)
Schedule baseline
Based on the analysis on project scope and task through the WBS diagram the schedule baseline
is created. Using Microsoft project, the schedule baseline is created, and it is represented in the
form of a Gantt chart as shown in Figure 1. It included the WBS code, timeline for the project,
key milestones, activities predecessors and successors, start and finish date of task, critical
path, and resources allocated details.
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Figure 1: Gantt chart
Source: (Mario Brčić, 2018)
Resource management plan
The major resources for project are identified as direct Labor, indirect Labor, materials such as
(concrete supplies, bricks, windows, timber frames, electrical supplies, painting supplies, fitting
supplies, and wall and window frames), and equipment are major resources for the project
completion. Based on the activities the resources are allocated which can be seen in the Table 2.
Assumptions
 All the materials and equipment are available and purchased from the vendors
 There is enough labor for completing the project
 Resource estimation, optimization, and leveling are done
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Resource leveling and optimization techniques
The resources for the project activities are planned after performing the resource leveling and
optimization techniques. Critical path analysis is one of the resource leveling techniques that are
used for managing the resources in the project. Based on the critical path involved in the project
activities the project resources are allocated (Petroutsatou, 2022).
Resources allocated for activities
WBS packages Resources
Project Initiation Direct labor
Site Analysis Site supervisor and
site engineer
Risk Analysis Planning or risk
expert
Resource
Management
Planning or risk
expert
Budget Analysis Purchase expert
Time Management Supplier relations
expert
Project Planning Project planning
and risk expert /
Jnr. Project
manager
Site Survey Site engineer
Site Preparation Site supervisor
Allowance for
Fence Removal
Site supervisor
OH&S
Requirements
Site supervisor
Counselling
Requirements
Site supervisor
Bush Fire
Requirements
Site supervisor
Site Renovation Jnr. Project
manager,
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equipment and
materials
Fit Out Direct labor
Façade Direct labor
Roof and Structure Direct labor
Site Work Direct labor
External Process Jnr. Project
manager
Site Clean Direct labor
Parking Direct labor
Driveway Direct labor
Completion Jnr. Project
manager
Inspection and
Documentation
Jnr. Project
manager, Project
planning and risk
expert
Council Authority
Inspection
Local authorities,
Jnr. Project
manager
Upgrades Jnr. Project
manager
Lightening
Addition
Direct labor
Timber Finish
Addition
Direct labor
Security Camera Direct labor
Emergency
Staircase
Direct labor
Gate Direct labor
Maintenance Direct labor
Table 2: Resources for activities
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Resources and workload
Resources Workload
Jnr. Project manager 8
Project planning /risk expert 7
Purchasing expert 6
Supplier relations expert 6
Site engineer 5
Site supervisor 7
Direct labor 9
Table 3: Resources and workload table
Responsibility matrix for work packages
In the project there are totally six work packages such as initiation, planning, site renovation,
external process, completion, and upgrades. The responsibility matrix is created for the resources
and work packages.
Work
packages/
resources
Jnr.
Project
manager
Project
planning
and risk
expert
Purchase
expert
Supplier
relations
expert
Site
engineer
Site
supervisor
Direct
labor
Initiation A/C/I C C C
Planning C/I R C C I
Site
renovation
I C A R R
External
process
I A R R
Completion A C C C
Upgrades C/I A R
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Responsible -> R
Accountant -> A
Consulted -> C
Informed -> I
Table 4: Resource responsibility matrix
Cost baseline
Cost estimation approach
In order to perform the cost baseline analysis, the revised cost estimate approach is used. Though
there are different types of cost estimation approaches that can be used for estimating the cost of
the project the revised estimate approach deals with the upgraded version of existing cost
estimation. Due to the impact of covid-19, the cost of materials gets varied, and the project
development cost gets varied. On taking that into consideration the planned cost of the project is
revised to get the new cost.
In the previous estimation the project budget is identified as
Total estimate cost = $616,580
Management revise =$50,000
Project budget = $666,580
After covid-19 there was increase in the price of materials and the management reserve cost is
also increased which increased the total budget
The total revised budget is identified as
Total estimate cost = $6,80,7480
Management reserve = $75000
Project budget =$755,780
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Assumptions
 Product prices are verified with the local suppliers
 Funding requirement for the project is planned
Funding requirement plan
Due to an increase in the cost of project the project owner will be short of funding. In order to
complete the project successfully the funding requirement for the project should be planned. The
additional funding for the project can be received in the form of debit from banks.
Stakeholder management and communication plan
In this section, the major stakeholders involved in building Yarraland office space are identified
and their interest in the project is identified to develop the stakeholder engagement plan. After
completing the stakeholder engagement plan the communication plan is developed.
Stakeholder engagement plan
The stakeholder engagement plan can be identified through the following steps
 Stakeholder identification: The major stakeholders involved in the project are identified.
The roles and responsibilities of stakeholders in the project are identified in this step
(Amanda J.Gregory, 2020).
 Stakeholder analysis: During the stakeholder analysis, the power or influence of the
stakeholder in the project is identified and their level of interest is measured.
->identify interest
->identify power and influence
 Power/Interest grid: Based on the power and interest of the stakeholder the visual
representation is provided in the form of a power interest grid.
 Stakeholder engagement strategy matrix: It is used for monitoring the engagement level
of stakeholders in the project.
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Stakeholder identification and stakeholder analysis
Stakeholder Roles Responsibilities Power Interest Concerns
James Gunn Managing
director of
BCC
 Involve in the
strategic decision
for BCC
 Provide a strategic
business plan
H L Establish a
good
relationship
with clients
Paul Rudd Project
director
 Involves in the
strategic decision
making for the
project
 Monitors project
resources and
activities
 Coordinate team
in completion of
the project
VH M Ensure
project is
delivered as
per plan
Steven
Gerrard
Project
manager
 Planning,
monitoring,
controlling and
executing project
activities
 Ensure quality and
schedule of the
project are
maintained
 Ensure customer
satisfaction is
obtained
VH VH Safety, time,
and quality
should be
maintained
Gopi Chatti Jnr. Project
manager
 Directing project
based on the
H VH Operations
should be
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needs, schedule,
and cost
constraints
 Make sure the
project is
developed as
planned
done as per
the plan
Ibrahim
Mohammad
Project
planning/Risk
expert
 Plan project based
on constraints
 Ensure the scope
and aim of the
project are
achieved
 Conduct risk
assessment and
Ensure the project
does not have risk
M H The project
does not
possess a
huge risk
Munkhsaruul
Gansukh
Purchasing
expert
 Inventory
management
M H The vendors
should
provide the
materials at
an acceptable
price
Akanksha
Kaushik
Supplier
relations
expert
 Ensure resources
are delivered on
time
 Evaluate supplier
performance
 Establish proper
vendor
relationship
M H A good
relationship
with the
supplier
should be
maintained
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Hilda Miller Site engineer  Supervising crew
members
 Ensure quality
 Managing
materials
M M The project
should not be
delayed
Carl Marx Site
supervisor
 Supervising
contractors and
sub-contractors
 Oversees
construction
project
M M The
construction
work should
be done as per
the plan
Project
sponsor
(Client)
 Monitor project
development
 Provide approval
 Strategic decision
making for the
project
VH VH The project
should be of
expected
quality and
completed on
time
Table 5: Stakeholder engagement plan
Source: (Civera, 2019)
VH -> very high
H -> high
M -> medium
L -> low
Power interest grid:
Power/Level of Low High
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interest
Low Office users  Contractor & sub-contractor
 Working staff or employee
 Document control
 Site supervisor
 Site engineer
High  Managing
director
 Project
director
 Project sponsor
 Project manager
 Jnr. Project manager
 Supplier relation expert
 Purchase expert
 Project planning/Risk expert
Table 6: Power/Interest grid
Source: (Gilbert Silvius, 2019)
Communication plan
Purpose of
communication
Owner Frequency Communication
medium
Notes Key
messages
delivered
Initiation: It is
the most
important
purpose of
communication
where the project
Project
manager
Once
before
project
initiation
Team group
meeting
Scope is
identified
Objectives are
identified
Aim is
identified
Email
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scope and
objectives are
discussed
Project status
communication:
this meeting will
be done on
regular basis to
get the
information
regarding the
project status
Project
manager
and Jnr.
Project
manager
Weekly In conference
hall
The status of
the project
completion will
be discussed
On-site
discussion
Project
milestone: The
major milestones
in the project are
verified for it
quality, status,
and progress to
ensure it is
achievable or
not.
Project
sponsor
Monthly In-person
meeting
The project
accomplishment
and milestones
are discussed
Email
Site inspection:
Regular site
inspection for
monitoring the
site work
Site
engineer
Daily In-person on-site
meeting
The monitoring
of site work
will be done
On-site
discussion
Project review:
the review of the
project is
conducted to sure
Project
sponsor
As
required
On-site meeting The project
quality is
ensured
On-site
discussion
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the quality of the
work.
Task progress: In
the project there
are many task as
identified in the
project WBS.
The task progress
status should be
verified
frequently to
ensure timely
delivery of
project.
Site
superviso
r
Daily On-site meeting The project task
status is
identified
On-site
discussion
Project Post
mortem
communication:
The final
communication
for the project
where the right
and wrong of the
project is
identified for
making further
improvement in
the project.
Jnr.
Project
manager
At the end
of the
project
Project group
meeting
The
improvement
for future
project is
identified
Email
Table 7: communication plan
Source: (Ishaq Muktar Ishaq, 2019)
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Risk management plan
Every project has some risk. In order to handle the risk effective proper risk management
approach should be followed. Our proposed risk management approach includes the following
steps
 Risk identification
 Risk acceptance
 Risk assessment
 Risk reduction
 Risk monitoring
Risk identification: This is the first step involved in the risk management process. When the risk
occurs, it should be identified.
Risk acceptance: In this step, the identified risk should be accepted. In the risk acceptance state,
the identified risk should be isolated.
Risk assessment: In the risk assessment process the identified risk are analyzed. It includes the
impact of the risk, and the severity of the risk is measured. During the risk assessment, the risk
priority is identified so that the risk response can be planned accordingly.
Risk reduction: In this step, the risk reduction will be done by implementing the necessary risk
reduction methods. The possible techniques and methods which can be used for solving the risk
will be deployed (Mohammed Neamah Ahmed, 2019).
Risk monitoring: This is the final step in the risk management plan. In this step, the continuous
monitoring of the risk will be done. It helps in reducing the future effects of the risk.
Major risk involved in the project and Risk Factor analysis
S.No Risk name Risk description Risk
rank
1 Delay In the construction project, delays are the most
common form of risk. the project can be delayed due
1
22

to various reasons such as improper scheduling, poor
weather condition, miscommunication with
contractors, and so on.
2 Increase in budget The project budget can be increased due to an
increase in labor cost, or an increase in material cost
sudden damage to the equipment can also cause an
increase in the project budget.
2
3 Safety risk In the construction project, the safety risk is a major
concern. Poor safety measures in the working site are
a concern for the project.
9
4 Contractor risk Poor contracts between the contractors and sub-
contractors are the main reason for the contractor’s
risk.
6
5 Poorly defined
scope
The project scope is not planned prior. The poorly
defined scope causes scope creep issues. The quality
and customer expectations of the project are affected
due to the poorly defined scope.
3
6 Increase in
material cost
Due to the impact of covid-19, the materials are
purchased from the local market which is of high
cost. There is also another reason for increased cost
such as a sudden increase in demand for the product.
4
7 Improper planning Poor project planning may cause project failure,
quality issues, scheduling issues, and budget issues
5
8 Logistical risk The transportation of materials may be delayed due to
the other environmental factors such as rain, weather,
or due to lack of proper permission.
8
Table 8: Risk factor analysis
Risk assessment plan
Risk Impact Likelihood Seriousnes Mitigation solution
23

s
Delay Very
high
Very high High Project milestones should be defined
based on project complexity
Project status reviews should be
conducted frequently
Proper scheduling must be done
Increased in
budget
Very
high
Very high High Project vendors should be planned and the
budget should be planned accordingly
Resources should be assigned properly
Project planning tools should be used
Poorly
defined
scope
Very
high
Medium Medium A complete understanding of the project
should be made
Change control should be deployed
Increase in
material
cost
High Medium Medium Conduct analysis regarding the low-cost
vendors for the project
Identify alternative vendors
Improper
planning
High Medium Medium Proper understanding of the project
requirement
Proper planning and scheduling
Verifying project plan
Table 9: Project risk assessment
Source: (Ralph L. Kliem, 2019)
Change management plan
Change management approach:
McKinsey’s 7s framework model is the most common model for change management. During
the implementation of the project changes the following seven categories should be followed
 Strategy: It is nothing but the future plan that is to be implemented.
 Structure: The structure that is to be followed
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 System: It deals with the system used for completing the day-to-day task
 Shared value: It deals with the organization’s values
 Style: The way through which the changes
 Staff: It deals with employees and their working capabilities.
 Skills: It deals with skills possessed by employees (Galli, 2018)
The main reason for choosing this approach whenever there is a change these are the major
things that are impacted in the organization.
Change management plan
Changes Pro
ject
ma
nag
er
Jnr.
Proje
ct
mana
ger
Projec
t
planni
ng/Ris
k
expert
Purc
hase
expe
rt
Sup
plier
relat
ions
expe
rt
Site
engine
er
Site
supe
rvis
or
Pr
oje
ct
sp
on
sor
Wo
rki
ng
staf
f
Project change: it deals
with the changes that are
related to the project brief
C/I A A A A R R I/C
25

Employee change: change
in the contractors and
subcontractors
I I A R I
Professional change:
change in project
professional aspect such
as strategy
C/I A R R I/C
Management change: it
deals with the change in
business operations
C/I R I I/C
Financial changes:
increase in budget
C/I A R R R I/C
Responsible –R
Accountable – A
Consultant – C
Informed - I
Table 10: Change management plan
Source: (Chiara Cimini, 2020)
Team charter
Biography of team members
Student name 1: Jnr. Project manager
Gopi Chatti is a student at CQ University. Interested in the project management activities and so
the role of jnr. project manager is assigned. Based on the skills, he is capable of providing
effective team management and problem-solving.
Student name 2: Project planning/Risk expert
26

Ibrahim Mohammad is a student at CQ University. He has the ability to plan the project through
the complete analysis of the project. The risk involved in the project will be identified and the
solution to handle the risk will be provided.
Student name 3: Purchasing expert
Munkhsaruul Gansukh is a student at CQ University. The skillset helps in solving the problem
and planning for the purchasing solution for the project. Excellent communication skills help in
communicating with Supplier Relations to provide better relationships with the customers & help
understanding what and how much exactly is required at site.
Student name 4: Supplier relations expert
Akanksha Kaushik is a student at CQ University. Based on the skillset and the interest the role is
assigned. The communication skills help in building a better relationship with the Suppliers. The
responsibilities include the identification of a better replacement supplier for the project.
Finalizing a supplier>>Signing contract for quantity, quality standards, cost of
supplies>>Negotiating & Setting up a win-win standard payment term to maintain good cash
flow>>Extending PO to supplier.
Team goal statement
The main goal of the team is to complete the project in the provided time without wasting
resources. By setting the deadlines and tracking the task progressing the status of the project can
be identified.
Team ground rules
 Treat every member of the team equally with respect
 Provide constructive feedback for other team members
 Conflict should be resolved as soon as possible
 The assigned work should be completed before the schedule
 The deadline should be effectively scheduled and planning should be done to meet the
deadline
 Have regular meetings regarding the project
27

 Everyone should participate in the meeting as scheduled (Dalton, 2018)
Conflict resolution process
Team conflicts are the major concern in the project development process. the conflict in the team
can be solved through the five-step process. When there is a conflict in the project the first and
most important step is to conduct a discussion regarding the conflict. After the discussion, a
common goal should be established by the team to resolve the conflict. Then finally all the
members of the team should be involved in the decision-making regarding the agreement on the
conflict resolution. Every time conflict arises during the project management process using these
steps should be followed for conflict resolution.
References
Amanda J.Gregory, J. P. G. M. A. M., 2020. Stakeholder identification and engagement in
problem structuring interventions. European Journal of Operational Research, 283(1), pp. 321-
340.
Anne Klitgaard, S. C. G., 2019. Strategizing and Project Management in Construction Projects:
An Exploratory Literature Review. s.l., Emerald .
Chiara Cimini, A. B. A. L. M. K. R. P., 2020. How do industry 4.0 technologies influence
organisational change? An empirical analysis of Italian SMEs. Journal of Manufacturing
Technology Management, 32(3).
Civera, C., 2019. Stakeholder Relationships and Responsibilities: A New Perspective. CSR &
Multi-Stakeholder Management , Volume 1.
Dalton, J., 2018. Project (Team) Chartering. In: Great Big Agile . Berkeley, CA: Apress.
Galli, B. J., 2018. Change Management Models: A Comparative Analysis and Concerns. IEEE
Engineering Management Review, 46(3), pp. 124-132.
Gilbert Silvius, R. S., 2019. Planning Project Stakeholder Engagement from a Sustainable
Development Perspective. Adm. Sci, 9(2).
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Ishaq Muktar Ishaq, R. O. M. Y. Y. N. S., 2019. Improving Communication between Client and
Contractor during Construction Project in Nigerian Construction Industry. Journal of
Technology Management and Business, 6(3).
L S R Supriadi, B. W. a. Y. L., 2018. Development of work breakdown structure (WBS)
dictionary for road construction works. s.l., IOP Conf. Ser.: Earth Environ. Sci..
Luis Miguel FONSECA, A. L. A., 2020. COVID- 19: outcomes for Global Supply Chains.
Management & Marketing. Challenges for the Knowledge Society, 15(Special issue), pp. 424-
438.
Mario Brčić, D. M., 2018. Tracking Predictive Gantt Chart for Proactive Rescheduling in
Stochastic Resource Constrained Project Scheduling. Journal of Information and Organizational
Sciences, 42(2).
Mohammed Neamah Ahmed, S. R. M., 2019. Developing a Risk Management Framework in
Construction Project. Civil Engineering Journal, 5(3), p. 8.
Petroutsatou, K., 2022. A proposal of project management practices in public institutions through
a comparative analyses of critical path method and critical chain. International Journal of
Construction Management, 22(2), pp. 242-251.
Ralph L. Kliem, I. S. L., 2019. Reducing Project Risk. s.l.:Taylor & Francis.
Appendix
No
. Description Total price (Inc.
GST)
1 Site preparation
29

Allowance for fence removal, site
survey $5,400
2 Site work
All site-relate work including
mobilization, leveling, grading,
slabs, connections to underground
power, water supply, sewerage etc.
$10,300
3 OH&S Requirements
Occupational safety and health
requirements $2,400
Workplace safety $3,500
4 Council requirements
Building permit fee $5,100
5 Bushfire requirements
Comply to Bushfire requirements
BAL-12.5 $5,870
6 Structure
30

Include foundation work, in-ground
service, footing, pedestals, steel
framing, timber framing timber
walls, base brickwork, venting etc.
$275,000
7 Roof
Include plaster, concrete and
capping supply, insulation, and
installation
$100,000
8 Façade
External Windows and door timber
frames $25,500
Timber windows and door $40,000
Electrical installations $3,200
External brickwork and painting $25,000
Fit-off external lighting, fixtures,
fittings $3,000
9 Fit out
Install internal and external
wall/door frames including frames $20,000
31

Painting $12,500
Flooring (carpets and timber
flooring) $18,300
Pantry fitting 25,000
Restroom fitting 10,000
Projector and monitor fitting in
meeting rooms $12,300
Teleconferencing room fitting
(material and fitment) $16,000
Audio system fitting $8,000
Lighting system fitting $2,000
Electrical (installation only) $9,600
Ventilation system $7,000
Plumbing $7,700
10 Other external
Site clean $1,200
Parking $5,000
Driveway $2,000
11 Completion
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QA inspection and documentation $1,050
Council authority inspection $1,500
12 Upgrades
Entry door timber finish addition $3,080
Lighting additions (security lighting
system, additional lamps and
wiring)
$780
Security camera system $1,500
Emergency staircase $2,000
Gate $ 10,000.00
Total Estimated Cost $680,780.00
Management reserve $75,000
Project budget $755,780.00
Table 11: Cost estimation table
33