AllSports Club ASCIS System Development

This assignment details the development of an automated information system (ASCIS) for the AllSports sports club. The project aims to replace manual record-keeping for the weekly newsletter, addressing existing inefficiencies. A cost-benefit analysis confirms the project's feasibility. The document outlines functional and non-functional requirements, employs a work breakdown structure for task organization, and selects an appropriate system development methodology.

Running head: INFORMATION ANALYSIS AND DESIGN
Information Analysis and Design
Name of the Student
Name of the University
Author Note

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INFORMATION ANALYSIS AND DESIGN
Table of Contents
1. Introduction......................................................................................................................2
2. Approach to the Systems Development...........................................................................2
2.1 Existing System of AllSports sports club..................................................................2
2.2 Selected Approach for system development..............................................................3
3. System Requirements......................................................................................................3
3.1 Functional Requirements...........................................................................................3
3.2 Non-Functional Requirements...................................................................................5
4. Project Cost Benefit Analysis 200...................................................................................5
5. Project Schedule..............................................................................................................6
6. System Information Requirement Investigation Techniques........................................10
6.1 Stakeholders.............................................................................................................10
6.2 Investigation Techniques.........................................................................................11
7. Reflection and Conclusion.............................................................................................12
8. References......................................................................................................................13

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INFORMATION ANALYSIS AND DESIGN
1. Introduction
The aim of this report for developing a new automated information system for AllSports
Sports club named AllSports Sports club Information System or ASCIS is to analyse whether
this project is feasible to work further. ASCIS is planned to be developed because some
problems are encountered with the manual record tracking of all the procedures of the newsletter
publication and delivery. For this, appropriate system development methodology is identified.
Furthermore, the functional and non-functional requirements for developing the information
system are identified followed by carrying out and economic feasibility of the project and cost
benefit analysis. A work break down structure is further created for proper planning and
organizing the whole project according to the planned schedule. The details about the project are
elaborated in the following paragraph.
2. Approach to the Systems Development
2.1 Existing System of AllSports sports club
AllSports sports club publishes a newsletter written by club members and outside
business every week on Wednesday that covers the activities form previous Monday to Sunday.
The procedures of record keeping and tracking about the publication of the newsletter are done
manually, which consumes a lot of time and money. The problems encountered by the current
system are-
1) It is difficult to track and maintain the details of the members who have submitted the
articles as the president uses word processor and spreadsheet programs.

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INFORMATION ANALYSIS AND DESIGN
2) It is difficult to maintain the records of the published advertisements.
3) Scheduling of the upcoming editions is done manually, which adds to a considerable
workload.
Apart from these, there are also some minor issues with the existing systems and hence a
new automated information system or ASCIS is proposed. In order to complete the project
successfully, an agile methodology for project completion is selected.
2.2 Selected Approach for system development
For designing the ASCIS, an agile approach towards the project is chosen. Agile is an
iterative and incremental project development methodology that incorporates the scope of project
improvement and adding new features in the project while the project is in the development
phase. This enables the project management team or the owner to add feedback for continuous
improvement of the project (Duka 2013). Moreover, the requirements of the project may change
over the time and agile methodology allows the scope of improvement in the project. Therefore,
this methodology and approach is best for this project. With this new system, the hassle of
manually tracking of data can be effectively removed.
3. System Requirements
The system requirements of the ASCIS are elaborated into two parts: Functional and
Non-Functional requirements. These requirements are as follows -
3.1 Functional Requirements
The functional requirements of the ASCIS are as follows (Wiegers and Beatty 2013)-

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INFORMATION ANALYSIS AND DESIGN
1) Registration- The president or the admin and higher level officials at first register to
the system in order to access it. Only the registered users will have the power to edit the data.
2) Authentication- The registered users must enter their valid username nad passwords
for accessing the system.
3) Set levels of Authorization in the system- roles of different users in the system have
to be well defined and the users can access the system according to their roles.
4) Deadline Notification- scheduling and deadline of the articles submission and
publication can be managed by a well-developed notification system within ASCIS.
5) Payment and advertisement- the system will manage and keep track of the payment
details and advertisements posted.
6) Report- the system will generate the analysis and the report of the status of
publication of newsletters.
7) Administrative Functions- Different authorization levels after proper registration will
have the power to save. View and update the details of newsletter submission and publication.
8) Generating electronic fund transfer - This system will generate automatic plan
transfer of the paid publication thus making the procedure even simpler.
9) A proper workflow and scheduling- The system should maintain a serialized
workflow and automatic scheduling of the publications every week.
10) Security on Task deletion- Task can be entered by all authorized users of the system
but can be deleted only by the higher officials or admin.

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INFORMATION ANALYSIS AND DESIGN
3.2 Non-Functional Requirements
Non-functional requirements of ASCIS are as follows-
1) Performance– The system should show a considerably high performance level
(Chung, Nixon and Mylopoulos 2012).
2) Capability- the system should be capable and flexible enough of adding new features
when required.
3) Availability- the data should be available whenever needed.
4) Reliability- the system should be reliable.
5) Security – The data stored should be properly secured.
6) Data Integrity- The system should maintain the property of data integrity.
7) Usability- The system should maintain the property of usability.
4. Project Cost Benefit Analysis
A cost benefit analysis is a process of estimating the costs involved in a particular project
to the possible profits that can be derived from the system. It accounts for both qualitative and
quantitative factors for analyzing the value for money in a particular project (Nas 2016). The aim
of cost benefit analysis is to ascertain the soundness of the investments made on a particular
project.
For the project ASCIS, the cost benefit analysis is performed to check the economic
feasibility of the project. For this the Net Present Value or NPV of the cost is estimated along

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INFORMATION ANALYSIS AND DESIGN
with Return on Investment or ROI and payback period of the project (Reniers and Van 2016).
According to the calculation, the NPV is positive, ROI is 26%, break even is occurring between
year 1, and year 2, which is 1.74 years that is the payback period, is around 2 years of the
investment. Therefore, from this analysis, it can be deduced that the project ASCIS is feasible
and the project can be initiated according to the planning.
Figure 1: Representing Cost benefit Analysis of ASCIS
(Source: Created by author using MS Excel)
5. Project Schedule
Project schedule can be defined as the time in which the whole project is completed
(Kolisch 2013). The time required to develop the project ASCIS is divided effectively into
number of phases. From the detailed schedule of the task, different activities are listed and labor

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INFORMATION ANALYSIS AND DESIGN
required is calculated. Project schedule is essential for performing accurate feasibility analysis of
the project.
The project schedule of the mentioned project is listed below-
WBS Task Name Duration
1 ASCIS 92 days
1.1 Project Starts 0 days
1.2 Planning 10 days
1.2.1 Work Plan 2 days
1.2.2 Risk Plan 2 days
1.2.3 Feasibility Test 6 days
1.3 Requirement Analysis 11 days
1.3.1 Data Collection 4 days
1.3.2 Requirement details 3 days
1.3.3 Business requirements 2 days
1.3.4 Hardware Requirements 1 day
1.3.5 Software requirements 1 day
1.4 Design 25 days
1.4.1 ASCIS Interface Design 7 days
1.4.2 Database Design 10 days
1.4.3 Program Design 8 days
1.5 Coding and Testing 26 days
1.5.1 Programming 13 days
1.5.2 Software Testing 5 days
1.5.3 Performance Testing 3 days
1.5.4 System Testing 5 days
1.6 Implementation 9 days
1.6.1 Deployment of ASCIS 2 days
1.6.2 Installation of the system 2 days
1.6.3 User Training 5 days
1.7 Project Closure 11 days
1.7.1 System documentation 2 days
1.7.2 Project Archive 3 days
1.7.3 Payment clearing 2 days
1.7.4 Feedback 4 days
1.8 Project Ends 0 days

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INFORMATION ANALYSIS AND DESIGN
ASCIS
Project Starts Planning
Work Plan
Risk Plan
Feasibility Test
Requirement Analysis
Data Collection
Requirement details
Business requirements
Hardware Requirements
Software requirements
Design
ASCIS Interface Design
Database Design
Program Design
Coding and Testing
Programming
Software Testing
Performance Testing
System Testing
Implementation
Deployment of
ASCISInstallation of the system
User Training
Project Closure
System documentation
Project Archive
Payment clearing
Feedback
Project Ends
Figure 2: Representing the Work breakdown Structure of the Project
(Source: Generated by author using WBS Schedule Pro)
Figure 3: Representing the Gantt chart of the project
(Source: Generated by author using MS Excel)

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INFORMATION ANALYSIS AND DESIGN
The project schedule is prepared according to the work breakdown structure. The project
schedule and the Gantt chart are defined as shown in the figure 2 and 3. After analyzing, it can
be said that the activities involved within the project can be completed within the assigned time.
The phases of the project is well defined and hence it can be finished before the assigned
deadline with the available resources.
From the above Gantt chart and understanding the system requirements and goal, the
schedule of the project is reasonable. However, the project if possible should be completed faster
than the assigned schedule.
6. System Information Requirement Investigation Techniques
The System information requirements and investigation techniques are elaborated below-
6.1 Stakeholders
Stakeholders of the project can be a person, a group or even an organization that has
interest in a particular project (Phillips 2013). The stakeholders affect the project largely. The
stakeholders identified for the project ASCIS are as follows-
1) President of the club
2) Sports club members
3) Advertisers
4) Directors of AllSports sports club
5) Creditors

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INFORMATION ANALYSIS AND DESIGN
6) Project Manager
7) Information Technology Staff
6.2 Investigation Techniques
The primary investigation techniques are-
1) Distribution and collection of Questionnaire
2) Interviewing and Listening
3) Document Analysis
The investigation techniques are elaborated in the following paragraphs-
1. Distribution and collection of Questionnaire- this method is the most effective
method of data gathering where a standard set of questionnaire is circulated geologically to list
down the views of the participants of the surveys regarding a particular issue. The questionnaire
should be carefully prepared according to the requirements of the project and objectives of data
gathering.
2. Interviewing and Listening- Interviewing and listening technique is another
important investigating and data gathering technique. This helps in knowing the views of people
regarding a particular project. In order to conduct an effective interview and data gathering, the
business analyst need to prepare for the interview and properly conduct the same. The advantage
of this technique is that it is cost effective and the confusion can be cleared and the information
can be gathered within an instance and directly without any scope of miss communication.

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INFORMATION ANALYSIS AND DESIGN
3. Document Analysis- This technique of interview deals with analysis of content from
the written document for making certain assumptions and deductions based on the parameters of
the study. This technique is a method of qualitative analysis. The advantage of following this
technique is that the process of data gathering is quick and fast (De Mello et al. 2012).
7. Reflection and Conclusion
An automated information system has been introduced in the AllSports sports clubbed
named ASCIS. This project has been undertaken in order to remove the concerns with the
manual updating of the records for the weekly newsletter publication. This system has to be
designed to provide an effective solution to the problems persisting in the manual system. The
project is well feasible according to the results of the cost benefit analysis. Appropriate system
development, methodology has been chosen for the project after properly identifying the
functional and non-functional requirements of the project. A work break down structure is
created for organizing the total work scope of the project. Considering all the mentioned cases,
the project is found to be feasible.

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INFORMATION ANALYSIS AND DESIGN
8. References
Chung, L., Nixon, B.A., Yu, E. and Mylopoulos, J., 2012. Non-functional requirements in
software engineering (Vol. 5). Springer Science & Business Media.
De Mello, C.A.B., Olivera, D., Inacio, A.L. and Dos Santos, W.P., 2012. Digital document
analysis and processing. Nova Science Publishers, Inc..
Duka, D., 2013, May. Adoption of agile methodology in software development. In Information
& Communication Technology Electronics & Microelectronics (MIPRO), 2013 36th
International Convention on (pp. 426-430). IEEE.
Kolisch, R., 2013. Project scheduling under resource constraints: efficient heuristics for several
problem classes. Springer Science & Business Media.
Nas, T.F., 2016. Cost-benefit analysis: Theory and application. Lexington Books.
Phillips, J., 2013. PMP, Project Management Professional (Certification Study Guides).
McGraw-Hill Osborne Media.
Reniers, G.L. and Van Erp, H.R., 2016. Cost‐Benefit Analysis. Operational Safety Economics: A
practical approach focused on the chemical and process industries, pp.149-218.
Wiegers, K. and Beatty, J., 2013. Software requirements. Pearson Education.