Acknowledging Local Indigenous Tribes/Identities by Naming Selected CQ University Premises

This project aims to acknowledge local indigenous tribes/identities by naming or renaming selected CQ University premises. It includes selecting suitable premises, constructing signs and plaques, organizing naming ceremonies, and involving indigenous artists. The project is requested by the School of Engineering and Technology to honor local indigenous tribes.

ACKNOWLEDGING LOCAL INDIGENOUS
TRIBES/IDENTITIES BY NAMING SELECTED CQ
UNIVERSITY PREMISES
TERM 3 ASS_2
PROJECT PLAN
Student name Student number Qu/s responsible for.
Campus:Insert campus or distance
Tutor:Insert tutor name
Tutorial number:Insert the tutorial number

1 PROJECT DESCRIPTION(4 MARKS)
1.1 PROJECT DESCRIPTION AND BACKGROUND
The main purpose of this project includes the selection of a suitable premises or land
which is owned or operated by the CQU. Besides this the project would also be including
the construction and erecting of signs or signage, plaques and organization of the
naming ceremony so as to commemorate the event. Besides this from the project it is
anticipated that multiple premises and the naming ceremony would be occurring across
various CQU campuses. Besides this there is also a request regarding the involvement
of the indigenous artists or performers in the naming ceremony which is considered to
be a very challenging task but is worthwhile. This project has been requested by the
School of Engineering and Technology or SET Indigenisation Committee so as to
acknowledge the local indigenous tribes and this would be done by naming of renaming
the selected CQ University premises. In this project any type of contact between the
project members and the community is to be undertaken in a respectful and cultural
manner that are appropriate. By this way it would become easy to understand the
challenges that are likely to be faced along with understanding the opportunities which
can be derived so as to enhance the compliances and the sensitivity.
1.2 JUSTIFICATION
(3 Marks)
Output Outcome Benefits
 Development of
the project Plan
 Verification of the
entire project plan
 Maintenance of the
entire project plan
 Confirmation of
the Benefits
 So as to become
accountable for
the success or
failure of the
project plan
 Arrival of a unified
direction of the
project so as to
verify the overall
plan of the project
 A rough idea is
presented to the
project manager
 The benefits that are
achieved from this
includes the training
program for
providing a clear
understanding about
the cultural
awareness in depth
so as to gain the
overview of the
impact that the
difference in culture

as well as to the
project
participants
regarding the
entire planning
process
 Resources and the
required
authorized funds
are identified that
are required by the
project(Nicholas &
Steyn, 2017)
 Obtaining a visible
as well as
sustainable
support for the
project managers
 Building of an
effective
communication
between the team
and the external
stakeholders
would be having on
the
project(Mousaei&Gand
omani, 2018)
 The Local Aboriginal
factors can be
understood in an
easy way
 Mitigation of the
different type of
risks(Kononenko&
Lutsenko, 2018).
 Mitigation of various
different inner
complexities
(Lecomber&Tatnall,
2017)
 Acknowledging the
local aboriginals by
renaming the
premises
2 STAKEHOLDERS(11 MARKS)
2.1Key Stakeholder List (6 marks)
Stakeholder Category
(i.e.
Sponsor /
Supplier /
User)
Description of Influence Description of Interest
1 Project team Sponsor High They are accountale for
conducting the entire
project and making use of
the project resources so as
to complete the project with
in the assigned budget and
time (Kang & Kim, 2016).
2 Senior users Users Moderate The area of interest of
senior users includes the
identification and providing
of the specifications related
to the user needs who are in
the project (Krysiński&

Miller, 2016)
Establishment of link
among the project
management team and the
users
Ensure the solution that are
highly required to meet the
needs of the users
Ensure the quality of the
project of each of the used
products (Kononenko&
Lutsenko, 2018).
Supply information
regarding benefits
3 Students Users Moderate Responsible for gaining the
knowledges that are
required in order to
understand the entire project
along with understanding
the basic processes along
with the requirements.
4 Staffs or teachers Users low They are responsible for
providing all the basic
requirements of the project
to the students and also for
making sure that every
student is understanding
the project in a proper way.
(Hughes, Dwivedi & Rana,
2017).
5
local Aboriginal
and Islander
communities
Suppliers High Senior supplier is
responsible for designing,
facilitating, developing and
implementing products of
the projects(Arriagada et al.,
2016).
Resources has been sent to
the supplier under the
observation of senior
suppliers
6
Financial
sponsors
Sponsors High Providing of funds for the
entire project

Understanding the budget
that is required by each
processes of a project
2.2 Stakeholders Engagement Assessment Matrix (3 marks)
Stakeholders Engagement Assessment Matrix
Stakeholder Unaware Resistant Neutral Supportive Leading
1. Project
team
The results to
be obtained
after the
project
completes
Yes Yes No Yes
2. Senior
users
The number
of students
who are going
to be
associated
with the
project
Yes Yes Yes No
3. Students The total cost
that is
required to
conduct and
complete the
project
Yes Yes No Yes
4. Staffs or
teachers
Total number
of students
and total cost
No No Yes Yes
5. local
Aboriginal
and Islander
communities
Total team
members and
the output
Yes Yes Yes Yes
6. Financial
sponsors
The final
outcome and
the involved
local
aboriginals
and islander
communities.
Yes No No Yes
2.3 Stakeholder Communication (1 mark)
Communication method INTERACTIVE Justification

, PULL or
PUSH
Direct communication is to
be established
The project
team needs to
interact with
each of the
stakeholders
so as to
communicate
the plan and
does not hurt
any of the
feelings of the
aboriginals or
local islanders
This communication method would be
helping in setting up of interpersonal
skills along with management skills
which would be helping a lot in gaining
the capability of solving the various type
of conflicts (Coppola, D'Ambrogio&
Gianni, 2016).
2.4Obtaining expert judgement
Expert judgements can be obtained in various ways two of the ways have been discussed below:
One-on-One meetings: This is type of meeting where two people would be associated with
discussing some aspect of the project and in this process, they conduct the discussion in a direct
way without involving anyone(Saad et al., 2014). This topic of discussing might be including the
problems or the opportunities that are likely to be brought due to the project.
Focus Group: This is the process of gaining expert judgement which is also known to be a famous
market research method that is associated with bringing 6-10 peoples together in a room so as to
provide feedback regarding the project, the process and the concept of the project.
3. REQUIREMENTS MANAGEMENT (5 MARKS)
3.1 Traditional Owner/s of the land on which CQ University campuses are located (1 mark).
More than one key stakeholder would be needed for representing the traditional owners of the land
where the Central Queensland Campus are located. The major reason lying behind the more than
one key stakeholder is that they would be helping a lot in reducing and uncovering the risks along
with increasing he buy-in that they are having, besides this adequate engagement of the
stakeholders would also be having a far and wide influence(Tomanek&Juricek, 2015). They are
responsible for providing expertise, as they act as a wealth of knowledge about the current
processes, historical information and the project insight. Along with this they would also be
associated with providing the requirements or the constraints that are generally based upon the
information obtained for the CQ University which be very important for understanding the
constraints and risks of the project.
3.2.Opening statement style (1 mark)
The statement that is appropriate for the opening of the naming ceremony is the
“Acknowledgement of the Country”. This name is appropriate as the entire project is aimed at
acknowledging the local indigenous tribes and the aboriginals. This statement is also appropriate
as the culture and the living style of the tribes would be promoted once the renaming or naming
process is completed and help everyone knows about them.
3.3 Requirements gathering for acknowledging local Indigenous tribe/identity project by
naming/renaming selected Central Queensland University (CQU) premises (1 mark)
The Senior Supplier representing the company engaged to construct and erect signs (signage) and
plaques provides the following information to the project board:

One of their lead designers previously constructed and erected signs and plaques for a
recreational park in Sydney which recognised the local Vietnamesecommunity. The designer is
confident they could access all the documentation from that project. The designer adds that for this
project, they can research the indigenous requirements through on-line searches. Using this desk
top research and design would save both time and money, as there would be no need contact
anyone outside the current project team.
This suggestion would be an appropriate method of gathering the requirements as it becomes very
easy to conduct a research upon the requirements of the indigenous tribes by just doing online
searches. Besides this, the use of online search for gathering the requirements is also time saving
and helps in saving a lot of time as well.
3.5 Requirements prioritization process (1 mark)
The project board are concerned they may have competing requirements from a number of
stakeholders. To manage this they would like to define a requirement prioritisation process that can
be shared with all stakeholders prior to requirements gathering.
Requirement prioritization is considered to be a recognized project management practice which is
responsible for enabling the project managers to gain an ability of taking decisions which would be
helping in focusing upon the deliverables that are responsible for adding value to the outcomes of
the project. There are various ways by which the requirements of a project can be prioritized and
this is generally done so as to define the scope or for the implementation of scheduling(Vaníčková,
2017). Requirement prioritization can also be defined as the process of managing the relative
importance as well as the urgency of the different requirements for the purpose of coping up with
the limited resources of the project. Adequate prioritization would be associated with ensuring the
fact that most of the critical requirements are being addressed immediately in case time or in time
of budget runout.
3.6 MoSCoW Technique (.5 mark)
This is the method which is generally defined as the unique prioritization tool or technique that is
used by the management field and is also used for the purpose of analysing the business. This is
generally utilized as a software developer so as to reach a very common understanding along with
involving the stakeholders. This is the particular management process which is similar capabilities
like a project manager and for that this can also be thought to be a project manager.
Each and every requirement of the project is very important and needs to be prioritized accordingly
so as to deliver the project with greatest benefits for the business as early as possible. These
requirements are generally labelled as must have, could have, won’t have or lastly should
have(Ziemba &Kolasa, 2015). Must have requirements are those requirements which are basically
critical for presenting the delivery time box so as to achieve success whereas the should have
requirements are those requirements which are important but are not necessarily important for
delivering in the present delivery outbox.

4 SCOPE (10 MARKS)
4.1 INTRODUCTION TO SCOPE (1 MARK)
The scope of the project includes the acknowledgement of the local indigenous tribes or
identities which is to eb doe by naming or reaming of the CQ University premises or land
that has been selected. Firstly, a suitable location would be selected which is owned or is
operated by the CQU. Secondly, the construction and erection of the signs or signage is to
be done. This is to be followed by the Plaques and organization of the naming ceremonies
so as to commemorate the entire event.
Besides this performance by indigenous artists and performers is also to be
included in the naming ceremony that is to be arranged. The local and aboriginals
and islander communities are to be considered as the key stakeholders of the
project and they are to be contacted by the committee so as to undertake their
opinions in an appropriate cultural and respectful manner.
The scope can be further conducted in the steps provided below:
Collection of proper details and mitigation of issues: the collection of details
generally related to the collection of the basic requirements of the project and what
ware the process that are included in the project. Besides this the risks that are
likely to arise are also identified so as to develop the mitigation strategies.
Providing the appropriate names so as to avoid conflicts, Planning for including the
performances like dance performances or songs by various artists from the
aboriginals. The Local aboriginals and Islanders are to be invited to the naming
ceremony. Proper communication with the local aboriginals and Islander needs to
be done so as to Understandand analyse the gathered information.
4.2 WORK BREAKDOWN STRUCTURE (3 MARKS)
The WBS must comprise 3 levels and 6work packages (see diagram below). Please note:
The third level comprises work packages. You need to insert a name in each of these work
packages.
1.0 Acknowledging local
Indigenous
Tribe/Identity
Project
1.3 Naming
ceremonies
1.2 Plaques1.1 Signage
Providing the
appropriate
names so as to
avoid conflicts
Planning for
including the
performances
Inviting the Local
aboriginals and
Islanders for
naming ceremony
Proper
communication
with the local
aboriginals and
Islander
communities
Understanding
and analysing
the gathered
information
Collection of
proper details
and mitigation
of issues

4.3 WBS DICTIONARY (6 MARKS)
Note: This WBS is not intended to represent the full project scope of the project.
Collection of information
WBS ID 1.1.1
Description of work Proper details about the location and the aboriginals and
local islanders
Cost Estimate $20 per hour
Start and Finish Dates 20th February 2019 to 17thMarch 2019
Understand and analysis
WBS ID 1.1.2
Description of work The information gathered about the location and the
aboriginals and local islanders are to be understood and
analysed so as eliminate any type of conflict that might
arise
Cost Estimate $25 per hour
Start and Finish Dates 18thMarch 2019 to 30thMarch2019
Proper communication with the local aboriginals and Islander
WBS ID 1.2.1
Description of work All the requirements of the project are to be
communicated in a proper way along with any kind of
consent of the aboriginals and local islanders so as to treat
them in a respectful and cultural manner.
Cost Estimate $40 per hour
Start and Finish Dates 1stApril 2018 to 27thApril
Inviting the Local aboriginals and Islanders for naming ceremony
WBS ID 1.2.2
Description of work At this stage the aboriginals and the local islanders are to
be invited to the naming ceremony
Cost Estimate $60 per hour
Start and Finish Dates 28thApril 2018 to 28thMay 2018

Planning for including the performances
WBS ID 1.3.1
Description of work The performances by indigenous artists are to be included
so as to depict their culture and make the naming
ceremony much more interesting
Cost Estimate $35 per hour
Start and Finish Dates 1stMay 2019 to 2ndJune 2019
Providing the appropriate names so as to avoid conflicts
WBS ID 1..3.2
Description of work Proper names are to be selected so as to avoid any type of
conflicts and to help the project obtain the desired results.
Cost Estimate $25 per hour
Start and Finish Dates 3rdJune 2019 to 29th June 2019

5 SCHEDULE (6 MARKS)
5.1 SCHEDULE
The project executive has asked for the plan to be completed before work starts on the
project. Project work cannot be started earlier than 4th February 2019 and the project needs
to be finalised on or before 30 June, 2020.
Meeting basic requirements
Activity Description of work Start
Date
End
Date
Duration
(days)
Orientation For the staff what they have to do for
cultural awareness
20th
Feb.
26th
Feb.
6
Analysis Discussion of requirements of this
cultural training
27th
Feb.
4th
Mar
.
6
Surveying Find out the problems for the training 4thM
ar.
9th
Mar
5
Mitigating Issues
Activity Description of work Start
Date
End
Date
Duration
(days)
Scanning Reach out till issues 9thM
ar.
21st
Mar
.
13
Exploration Review the problems 22rd
Mar.
25th
Mar
.
4
Scrutinize Getting the solutions 26th
Mar
30th
Mar
.
5
Authentication
Activity Description of work Start
Date
End
Date
Duration
(days)
Collection Getting information and data from local
community
1stA
pr.
17th
Apr.
17
Presentation Examination of the information 18th
Apr.
23rd
Apr.
6
Approval Selection and Recommendation for
Training content
24th
Apr.
27th
Apr.
4
Delivering Project
Activity Description of work Start
Date
End
Date
Duration
(days)
Preparing Creating chapters with interactive
activities
28th
Apr.
7th
May
.
11
Distributing Dividing as requirements 8thM
ay.
20th
May
.
13
Finalising Ending the preparation for training 21st
May
30th
May
10

. .
Group meetings
Activity Description of work Start
Date
End
Date
Duration
(days)
Gathering Only for staff allocations and sessions 1stju
n.
7thju
n.
7
Discussing Group thinking about delivering the
training
8thju
n.
18thj
un.
10
Demonstrating Adding examples and interesting features 19thj
un.
2nd
Jul
17
Training Schedule
Activity Description of work Start
Date
End
Date
Duration
(days)
Lessons and sessions Crating sessions as requirements 3rdju
l.
10thj
ul.
8
constructing Making and arranging classes 11thj
ul.
16thj
ul
6
Timetable Allocating time frame as the chapters and
small exams
17thj
ul.
23rdj
ul.
7
6 COST BASELINE (6 MARKS)
Collection of proper details and mitigation of issues
Activity Name Feb Mar April May June July Aug Sep
t
Oct Nov
1.
2.
3.
$20
Understanding and analysing the gathered information
Activity Name Feb Mar Apri
l
May June Jul
y
Aug Sept Oct Nov
1.
2.
3.
$25
Proper communication with the local aboriginals and Islander communities
Activity Name Mar Apri
l
May June Jul
y
Aug Sep
t
Oct Nov Dec

1.
2.
3.
$40
Inviting the Local aboriginals and Islanders for naming ceremony
Activity Name Mar Apri
l
May June Jul
y
Aug Sep
t
Oct Nov Dec
1.
2.
3.
$60

Planning for including the performances
Activity Name Mar Apri
l
May June Jul
y
Aug Sep
t
Oct Nov Dec
1.
2.
3.
$35
Providing the appropriate names so as to avoid conflicts
Activity Name Mar Apri
l
May June Jul
y
Aug Sep
t
Oct Nov Dec
1.
2.
3.
$25

7 RISKS (5 MARKS)
Acknowledging local indigenous tribes/identities by naming selected
CQ University premises
Risk Register
Name Description Likelihood Impact Response
type
Mitigation strategy
Risk 1 Culture gap between
Students
High high Immediate This can be mitigated by
conducting meeting amongst
the various groups
Risk 2 Lower Interest but
compulsory training
Low low Immediate Interactive trailing and learning
content
Risk 3 Lack of
Communication
during training
Low low Immediate Group activities
Risk 4 Issues in budget Medium high Immediate Right budget allocation
Opportunity Open cultural
connection
Low high explode Discussion among group
members
8 TOLERENCES (1 MARK)
Tolerance Specific Tolerance allowed
Tolerance specified for time 6 months
Tolerance specified for cost +/- $1800
Project Submission Approval
The undersigned acknowledge that they have reviewed theAssessment Task 2 and agree
with the information presented within this document.
Signature: Date:
Print Name:
Title:
Organisation: [Consider who would have the authority to
approve the start of this project?]
9 LESSONS (2 MARKS)
Previous lessons learned Proposed action to address

(in current project)
Lesson 1
The first lesson which is learnt from this project
is that before conducting any kind of project the
basic requirements of the project needs to be
understood in a better way
Information about the indigenous tribes are
gathered so as to understand their culture and
identify the risks that are likely to occur.
Lesson 2:
The second lesson involved in this that before
initiating the project all the risks that are likely
to arise might be identified along with preparing
a risk register needs to be done so as
understand the impact and how the risk can be
mitigated.
The risks that are likely to arise has been
identified and in the project of acknowledging
the aboriginals a risk register has been
prepared which helps in understanding the
priority of risks along with helping in
identification of the ways by which this risks
can be mitigated.
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