Project Management Plan (PMP) for AIPM Conference

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Project Management Plan (PMP)
Australian Institute of Project Management (AIPM)
6/16/2018

Project Management Plan (PMP)
Table of Contents
Introduction...........................................................................................................................................2
Project Background...........................................................................................................................2
Project Aims & Objectives................................................................................................................2
Critical Success Criteria....................................................................................................................2
Project Scope.....................................................................................................................................3
Critical Appraisal of Project Plan..........................................................................................................3
Project Description............................................................................................................................3
Project Management Methodology....................................................................................................3
Project Assumptions & Constraints...................................................................................................4
Project Deliverables...........................................................................................................................4
Project Risks......................................................................................................................................5
Project Control..................................................................................................................................6
Project Procurements.........................................................................................................................6
Project Implementation......................................................................................................................6
Project Organization..............................................................................................................................7
Key Project Roles..............................................................................................................................7
Project Governance...........................................................................................................................7
Internal & External Resources...........................................................................................................8
Internal & External Stakeholders.......................................................................................................8
Project Communications..................................................................................................................10
Project Costs........................................................................................................................................10
Project Schedule – Milestones, Meetings, and Decisions....................................................................12
Project Change Management Plan.......................................................................................................16
Evaluation & Quality Delivery............................................................................................................16
References...........................................................................................................................................17
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Project Management Plan (PMP)
Introduction
Project Background
Australian Institute of Project Management (AIPM) is an Australian body that is responsible
for ensuring that project management knowledge and educational system is adequately
functioning and carried out. In order to make sure that project management knowledge is
evenly spread out; AIPM is organizing a conference for Information Technology (IT)
professionals. The conference will take place in two consecutive days.
Project Aims & Objectives
The aim of the project is to ensure that the project management conference by AIPM is
successfully organized for 900 attendees and within the estimated budget and as per the
decided schedule.
The objectives of the project are as listed below:
 To make sure that the event is adequately organized for a two days affair
 To arrange four speakers for each day along with a key speaker for each of the two
days of the conference
 To develop a network among the professionals and to provide adequate access to the
leaders
Critical Success Criteria
The success criteria along with the measurement of the same have been listed below:
 Cost Variance: The difference between the actual costs of the project and the
estimated costs shall be minimal and it shall be measured using the process of Earned
Value Measurement.
 Schedule Variance: The date of the conference cannot be altered and therefore, the
variance in schedule shall be nil. The schedule variance must be measured through the
process of Earned Value Measurement (EVM) (Czemplik, 2014).
 360 degree feedback: The conference is being organized for 900 attendees and the
feedback shall be collected from the attendees in terms of their experience. The same
shall be analysed using a data analytics tool.
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Project Management Plan (PMP)
 Net Present Value (NPV): Benefit realization shall be done for the project in advance
and the difference between cash inflows and outflows shall be calculated to
understand the NPV for the project.
Project Scope
The scope of the project is to initiate and plan the two-day conference that will be organized
by AIPM. The planning would include the determination of the project approach and
management methodology along with the determination of schedule and budget for the
project. It also covers the control, procurement management, change management, quality
management, and implementation process (Fageha & Aibinu, 2013).
The organization of the conference for 900 attendees is included in the scope of the project.
Critical Appraisal of Project Plan
Project Description
Australian Institute of Project Management (AIPM) is a body that works on the spreading and
maintenance of project management knowledge. The body has decided to organize a
conference on project management for the IT professionals that are associated and not
associated with AIPM. The conference will be organized for two days and there will be four
speakers and one key speaker assigned for each day. These speakers will give speeches and
will share their knowledge, information, and experience on the selected topic.
The conference is to be organized at ground Perth centre in Australia and will take place on
9th and 10th September, 2017. The project includes the initiation, planning, execution, control,
and closure of the project.
Project Management Methodology
The project management methodology that will be used in this project will be Project
Management Body of Knowledge (PMBoK).
According to this methodology, the conference and all of the associated activities will be
managed in five phases as initiation, planning stage, execution, project control, and closure.
The initial phase of the project will include the determination and analysis of project
feasibility, briefing and chartering, and the kick-off meeting. The planning stage will cover
the planning of the project estimates and development of a project plan (Gomes, 2013). The
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