Project Management and Its Applications

This assignment delves into the multifaceted realm of project management. It examines essential concepts such as project planning, scheduling, monitoring, and control. Furthermore, it explores the crucial role of organizational factors, human resources, and stakeholder involvement in successful project execution. The text references relevant academic publications to support its analysis and insights.

Assignment: Undertake Project Work
Student Name:
Student ID:
College Name:
College ID:
1

Table of content
Introduction...........................................................................................................................................4
Assessment Activity 1- Knowledge Questions.......................................................................................4
Question1..............................................................................................................................................4
Question 2:............................................................................................................................................4
Question 3: Explanation on the processes involved for the identification and management of risks in
a project................................................................................................................................................5
Question 4:............................................................................................................................................5
Assessment Activity 2- Business Simulation..........................................................................................6
Task 1- Define project............................................................................................................................6
1.1: The blank project charter that summarise the key aspects of the projects project taking in the
business case.........................................................................................................................................6
1.2: Clarification of the scopes of the project.......................................................................................8
Task 2- Develop Project Plan...............................................................................................................11
2.1: The process of planning the project.............................................................................................11
2.2: Use of Gantt chart for monitoring the project schedule...............................................................14
2.3: Formulation of the risk management plan...................................................................................14
2.4: The project tool that use to develop project budget....................................................................15
2.5: Consultation with the team members..........................................................................................15
2.6: The approval of the project by presenting the project plan, tools, budget, risk management plan
.............................................................................................................................................................15
Task 3- Administer and Monitor Project..............................................................................................16
3.1: Clarification of the responsibility and requirements of the project to the team members..........16
3.2: Support for the project team members........................................................................................16
3.3: The process of the establishment and maintenance the record keeping system.........................16
3.4: Execution and monitoring the project..........................................................................................16
3.5: Undertaking of the risk management in the project plan............................................................16
Task 4- Finalise Project........................................................................................................................17
4.1: Complete the documentation of the project................................................................................17
4.2: Transition of team members........................................................................................................18
Task 5- Review Project.........................................................................................................................18
5.1: The draft of the lesson learnt from the project............................................................................18
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5.2: The consult the lesson learnt from the project with the team members.....................................19
Conclusion...........................................................................................................................................19
3

Introduction
Wealth maximization is an important objective for every business organisation and to achieve this
objective the organisations have to achieve some small objectives such as increase the capacity of
production, expansion of the product portfolio, expansion of the market, increase the demand of the
product and increase the market share. Therefore, The organisations have to increase their
investment in the fixed assets to achieve those small objectives (Tasevska et al. 2014 ). The
organisations also take some initiatives of different projects such as promotion and advertisements
projects to increase the demand of the products. Expand the production plant and machineries to
increase the production capacity and establish a production plant to increase the market in another
region. The organisations have to use some tools, plans and schedules to complete the projects
efficiently and effectively. The following study will discuss about the different tools, plans and
schedules that used by the different organisation to complete the projects.
Assessment Activity 1- Knowledge Questions
Question1
Project Management Tools How it contributes to a project
1 Project Evaluation and Review Technique
(PERT)
PERT is identified as one of the planning and
controlling tool which is used for the purpose of
defining and organizing the tasks to be
completed in a project (Tasevska et al. 2014 ).
2. Critical Path Method (CPM) The CPM method is identified as a project
management tool which undertakes the
exercise of identifying the critical and the non
critical tasks in order to prevent the problems to
be faced with time in a project.
3. Gantt Chart Through Gantt chart a defined time period is
assigned to the task involved in a project in the
form of days, weeks and months.
4. Logic Network Through logic network the representation of the
networks having same properties in relation to
connectivity in the datacenter is presented
(Ibrahim et al. 2016)..
5. Work Breakdown structure Through the ‘work breakdown structure’ the
work of a team pertaining to project
management is presented in manageable
sections.
Question 2:
Document/Source of Information Explanation
Project Brief The ‘project brief’ has been identified as a
document depending on which the design of the
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entire project is carried out.
Memorandum of Understanding (MOU) The MOU is an enforceable or a formal
document presented in the form of an
agreement between the parties in a project.
Budget Plan Budget plan refers to the allocation of funds with
respect to different activities and departments
within a particular project.
Risk Management Plan Through the Risk management plan the
assessment of risk and the factors influencing
risk in a particular project is undertaken.
Stakeholder Register The Stakeholder register refers to the book of
records which contains the list of the
stakeholders involved in a particular project.
Communications Plan The ‘communication plan’ refers to the
communication system designed for a particular
project management plan (Hazır, 2015).
Question 3: Explanation on the processes involved for the
identification and management of risks in a project
For the purpose of identifying and managing the risks involved in a project five steps have been
identified which is enumerated hereafter. The first step is to identify the risks embedded in a project
by recognizing and describing the impact of the risk. In the second step it is necessary to analyze the
risk taking into account the goals and objectives of the project. The third set involves evaluation or
ranking the risk (Kerzner, 2013).. In the fourth step, it is necessary to undertake the exercise of
treating the risk through appropriate risk minimization methods. In the last step, it is necessary to
undertake continuous monitoring and reviewing of the risk.
Question 4:
Legislation Explanation
1 The Fair Work Act Through this act it is ensured health and safety
of the workers working in the project is
maintained.
2 Environment Conservation Act This act ensures that the activities undertaken in
a project does not affect the overall
environment.
3 Conservation of Agricultural Resources Act Through this act it is ensured that protection of
agricultural resources is maintained by the
project activities.
4 Biodiversity Act The project is required to abide by the
biodiversity act in order to ensure protection of
the biodiversity surrounding the project area.
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5 National Heritage Act The project undertaken has to abide by the laws
mentioned in the National Heritage Act in order
to protect and conserve the heritage resources
of the country (Davies et al. 2014)..
Assessment Activity 2- Business Simulation
Task 1- Define project
1.1: The blank project charter that summarise the key aspects of the
projects project taking in the business case
Project Charter
Project title: Human Resources - to develop a new intern model
Project team: Human Resource team , project officer
Project Manager: (name, title and contact details)
Project Sponsor: Human Resource Manager
Project Purpose
Current Situation: In present the Human resource manager of the company use the traditional
recruitment practice therefore, the company cannot recruit potential and qualified candidates.
The company has also a internship model but they cannot use the model properly to prepare
potential future employee for the company (Ibrahim et al. 2016).
Impact: As an impact of the failure of the recruitment and internship practices the company face
huge Losses every year (Heizer and Barry, 2013).
Opportunities: The new active internship model help the company to produce potential employee
for the future that help the company to generate huge revenue for the company and the company
can save the losses incur in the recruitment practices.
Assumptions: The new internship model will provide the employees huge knowledge about the
retail
market of coffee, demand pattern of the consumers and the skills required in the coffee industry
(Ong et al. 2016).
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Constraints: The HR manager use the following three constraints in the project that are change the
process of writing a resume , change the process of the writing a cover letter and improve the
interview process (Schwalbe, 2015).
Project objectives: The main objective of the project is to develop new recruitment and internship
Practices that help the company recruit qualified candidates and convert the intern in the future
employee of the company.
Project Scope
In Scope: The scope of the project is that the project will help the company to improve the
recruitment process (Martinelli et al. 2016) .
Out of Scope: The project also helps the company to increase the revenue.
Project Roles and Responsibilities
Name Role Responsibilities
HR manager Manage the project Design and develop the project
Project officer Help the HR manager Develop the PD resources
Project Deliverables and Milestones
Project Deliverables:
Milestone Date Milestone Name Milestone Description
1st week Prepare the project plan Prepare the project plan to initiate the project
efficiently
2nd week Prepare the team for the
project
The team help the HR manager to complete
the project according to the plan
3rd week Implement the modification
plan in the recruitment
practices
Modify the recruitment practices according to
the plan to recruit more talented employee in
the company
4th week Complete the project Recruit the employees according to the
practices
Project metrics:
As the main objective of the project is to improve the recruitment practices in the company
therefore, the skill required for the project is very high but the financial resources required in the
project are limited. The HR manager have to complete the projects quickly because the time to
complete the project is also limited (Hazır, 2015).
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Relationship of this project to other projects:
The development of new recruitment and internship practices help the company to recruit potential
employee in the company and this practice also develop new skills in the interns. The employee will
help the company to expand the business and increase the market share for the company. This
project also helps the company to be financially strength in future.
Resource types required: Skills required: Funding requirements:
The following resources required for
the project:
A) Recruitment tools
B) Machineries to provide training to
the employee
C) Performance measurement tools
The following
skills required for
the project:
A) Recruitment
skill
B) Marketing skill
to promote the
job vacancy
C) Training skill
$98000 required to complete the
project
Decision making responsibilities of Project Manager:
The HR manager of the company play the role of the project manager in the particular project
therefore, the HR manager has to take important decisions about the project
Reporting requirements:
The project officer has to report to the HR manager for the particular project.
Sponsor endorsement: (signature) Sponsor endorsement date:
Project Manager endorsement: (signature) Project Manager endorsement date:
1.2: Clarification of the scopes of the project
The following E-mail for the Manager of the company to get the feedback of the manager about the
project charter
EC1 and EC2
To
The Managing Director
Coffee House
Australia,
Subject: Seeking feedback about the Project chart
Sir,
The following project chart is about the project that initiate by the company to improve the
recruitment practices of the company (Kerzner, 2013). The project also develops the internship
model of the company. The following project chart will provide some detail information about the
project such as objectives, constraints, opportunities etc. of the project. The project chart is as
follows:
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Project Charter
Project title: Human Resources - to develop a new intern model
Project team: Human Resource team , project officer
Project Manager: (name, title and contact details)
Project Sponsor: Human Resource Manager
Project Purpose
Current Situation: In present the Human resource manager of the company use the traditional
recruitment practice therefore, the company cannot recruit potential and qualified candidates.
The company has also a internship model but they cannot use the model properly to prepare
potential future employee for the company.
Impact: As an impact of the failure of the recruitment and internship practices the company face
huge Losses every year
Opportunities: The new active internship model help the company to produce potential employee
for
the future that help the company to generate huge revenue for the company and the company can
save the losses incur in the recruitment practices.
Assumptions: The new internship model will provide the employees huge knowledge about the
retail market of coffee, demand pattern of the consumers and the skills required in the coffee
industry.
Constraints: The HR manager use the following three constraints in the project that are change the
process of writing a resume , change the process of the writing a cover letter and improve the
interview process
Project objectives: The main objective of the project is to develop new recruitment and internship
Practices that help the company recruit qualified candidates and convert the intern into the future
Employee of the company.
Project Scope
In Scope: The scope of the project is that the project will help the company to improve the
recruitment process.
Out of Scope: The project also helps the company to increase the revenue.
Project Roles and Responsibilities
Name Role Responsibilities
HR manager Manage the project Design and develop the project
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Project officer Help the HR manager Develop the PD resources
Project Deliverables and Milestones
Project Deliverables:
Milestone Date Milestone Name Milestone Description
1st week Prepare the project plan Prepare the project plan to initiate the project
efficiently
2nd week Prepare the team for the
project
The team help the HR manager to complete
the project according to the plan
3rd week Implement the modification
plan in the recruitment
practices
Modify the recruitment practices according to
the plan to recruit more talented employee in
the company
4th week Complete the project Recruit the employees according to the
practices
Project metrics:
As the main objective of the project is to improve the recruitment practices in the company
therefore, the skill required for the project is very high but the financial resources required in the
project are limited. The HR manager have to complete the projects quickly because the time to
complete the project is also limited.
Relationship of this project to other projects:
The development of new recruitment and internship practices help the company to recruit more
potential employee in the company and this practice also develop new skills in the interns. The
employee will help the company to expand the business and increase the market share for the
company. This project also help the company to be financially strength in future (Davies et al. 2014).
Resource types required: Skills required: Funding requirements:
The following resources required for
the project:
A) Recruitment tools
B) Machineries to provide training to
the employee
C) Performance measurement tools
The following
skills required for
the project:
A) Recruitment
skill
B) Marketing skill
to promote the
job vacancy
C) Training skill
$98000 required to complete the
project
Decision making responsibilities of Project Manager:
The HR manager of the company play the role of the project manager in the particular project
10

therefore, the HR manager has to take important decisions about the project
Reporting requirements:
The project officer has to report to the HR manager for the particular project.
Sponsor endorsement: (signature) Sponsor endorsement date:
Project Manager endorsement: (signature) Project Manager endorsement date:
It is requested to you that please read the all information provided in the chart about the project in
details and provide some feedbacks, opinions and ideas to complete the project efficiently.
Your obedient
HR manager
Date: 3.03.2017
EC3: The modification of the project charter according to the manager’s feedback:
1. The HR manager of the company use a performance measurement tools in the projects to
measure the performance of the staff involved in the project according to Managing director’s
feedback
2. The Managing director also suggests some training process that should be included in the
internship model to provide proper training to the interns.
3. The managing director also suggests some other resources that can be use in the project to make
the project more efficient.
EC4: As the main scope of the following project is to produce efficient and potential employee in the
company for future and the employees also help the company to generate revenue and business
therefore, the Managing director of the company easily confirm the scope of the project( Heravi et
al. 2015).
EC5: The HR manager of the company modify the project by including the performance
measurement system, new training process and the suitable resources in the project according to
suggestion of the Managing director of the company (Ginzburg and Skiba, 2014).
Task 2- Develop Project Plan
2.1: The process of planning the project
EC1, EC2 and EC3
The following chart has to followed by all the employees associated with the recruitment practice
development project:
Project Plan
Activity Task Role
(responsib
le)
Resources
Needed
Dat
e
Outcomes
required
Outcomes
achieved
Comme
nt on
Varianc
e
Recover
y
Procedur
es
New
Resum
e
Design Decided
the design
of the
resume
Human
resources,
technologi
cal
Improve
the
standard
of the
letter
Improve
the
qualificati
on of the
human
low Not
required
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resource,
financial
resources
resources
Formatti
ng
Decide the
particular
format for
the
resume
Human
resources,
technologi
cal
resource,
financial
resources
Improve
the
standard
of the
letter
Improve
the
writing
standard
low Not
required
Content The
content of
the
resume
should be
decided
Human
resources,
technologi
cal
resource,
financial
resources
Gain
detail
informatio
n about
the
employee
s
Increase
the
efficiency
of the
informati
on
system
low Not
required
Rules Rule to
write the
resume
Human
resources,
technologi
cal
resource,
financial
resources
Improve
the
standard
of the
letter
Increase
the
restrictio
n in the
company
low Not
required
Policy The policy
should be
mentioned
Human
resources,
technologi
cal
resource,
financial
resources
Gain
detail
informatio
n about
the
employee'
s
qualificati
on
Improve
in the
ethics of
the
employee
low Not
required
Cover
letter
Design Design the
requireme
nts of the
letter
Human
resources,
technologi
cal
resource,
financial
resources
Improve
the quality
of the
letter
The letter
provide
detail
informati
on about
the
employee
s
low Not
required
formatti
ng
Developin
g a format
of the
letter
Human
resources,
technologi
cal
resource,
financial
Improve
the quality
of the
writing
Improve
the
standard
of the
letter
low Not
required
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resources
content Design the
requireme
nts that
should be
described
in the
content
Human
resources,
technologi
cal
resource,
financial
resources
Gain
detail
informatio
n about
the
employee
Provide
detail
informati
on about
the
candidate
s
low Not
required
rules Design the
rules to
write the
letter
Human
resources,
technologi
cal
resource,
financial
resources
Increase
the
restriction
in the
writing
Improve
the
writing
skill of
the
employee
s
low Not
required
policy Design
policies
that
should be
followed
in the
letter
Human
resources,
technologi
cal
resource,
financial
resources
Increaser
the
qualificati
on of the
employee
s
Improve
the
morality
of the
employee
s
low Not
required
Intervie
w skill
Develop Design
new
questions
for the
interview
Human
resources,
technologi
cal
resource,
financial
resources
Detail
informatio
n about
the
qualificati
on and
skills of
the
employee
s
Develop
the
quality of
the
human
resource
of the
company
low Not
required
process Include
new
process in
the
interview
Human
resources,
technologi
cal
resource,
financial
resources
Improve
the
recruitme
nt
process
of the
company
Recruit
more
qualified
employee
s in the
company
low Not
required
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2.2: Use of Gantt chart for monitoring the project schedule
Gantt chart
Activity 1st week 2nd week 3rd week 4th week
Develop resume
Develop cover letter
Develop Interview skill
Execute new rules
2.3: Formulation of the risk management plan
Risk Management Plan
Risk ID Risk Risk Area Likelihoo
d
Impact Consequenc
e
Risk
Rankin
g
Risk
Level
Resume
224
The loss of
money,
potential
candidates
do not apply
for the job
due to the
complexities
Financial
and market
risk
associated
with the
project
0.05 $25000
0
The
company
can incur
loss
$250000 in
the long run
1 High
Job
letter
205
Loss in the
financial
resources,
technologica
l resources
and human
resources
The
company
can incur r
loss in
financial
area,
technologica
l area,
goodwill,
and market
0.03 $15000
0
The
company
can incur
loss in the
short run
2 Moderat
e
Intervie
w skill
235
Loss can be
occur in the
financial
area,
technologica
l area and
market share
The
company
can lose its
market
share in the
industry
and the
0.04 $10000
0
The
company
can incur
the loss in
long and
short run
both
3 Low
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of the
company
company
can lose its
schedule
2.4: The project tool that use to develop project budget
See excel sheet for 2.4 ans
2.5: Consultation with the team members
After preparing the plan chart and risk management plan of the project the HR manger of the
company call a meeting of team member and present the plans to the team member and command
them to act leadership role in the meeting (Emblemsvåg, 2014). The main objective of the meeting is
to get some opinion and idea from the employees to complete the project efficiently.
2.6: The approval of the project by presenting the project plan, tools,
budget, risk management plan
The managing director of the company is satisfy with the project because the tools and resources are
well used in the project according to the plan chart, risk management plan and gantt chart of the
project. The Hr manager also complete the project into the schedule provided in the project plan.
For these reasons the Managing director approve the project (Hu, 2016).
Task 3- Administer and Monitor Project
3.1: Clarification of the responsibility and requirements of the project
to the team members
The roles and responsibilities of the project to the team members can be enumerated in form of
budgetary planning can be accessed or modified in terms of certain disciplines of budget preparation
in terms of risk assessment, risk modification and risk considerations in terms of team members
performance and other criterions (Armstrong and Taylor, 2014).
3.2: Support for the project team members
Support for project members can be bolstered in form of certain methods and manners projected to
boost up their support and strengthening project member’s confidence and hence inspiring them.
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3.3: The process of the establishment and maintenance the record
keeping system
The process, establishment, and maintenance of various criterions of business in terms of
maintenance of records can be done manually and technically in various cmodes and manners in
certain processes and prospects of business (Junni et al. 2015).
3.4: Execution and monitoring the project
Execution and monitoring of project can be done via certain rules and regulations based
considerations, which is done with respect to punctuality and proper business scheduling
mechanism (Ika and Hodgson, 2014).
3.5: Undertaking of the risk management in the project plan
Risk management plan in terms of screening processes of business along with certain tests for
reconsideration of plans connected with business risk minimization procedures are other elements
of risk management based policies and principles (Sparrow et al. 2014 ).
3.6: Completion and forward the project report
Execution process when reaches a stage of completion can be forwarded in terms of project report
can be presented in systematic mode or manner for business purposes and procedures.
3.7: Achieve project deliverables
Achieving project deliveries in terms of delivering the project designed in form of budget is to be
done in time and within resources capabilities and with optimal use of time and money ( Storey,
2014).
Task 4- Finalise Project
4.1: Complete the documentation of the project
Project Completion Report
Project title and objectives: Active internship model and develop the recruitment practice. The main
objective of the project is develop new recruitment practice in the company by developing new
resume, Cover letter and interview skill in the recruitment process to attract best qualified
employees in the company
Project results overview: After successfully completing the project the company execute the new
rules in the recruitment practices of the company. After executing the recruitment practices the
company recruit more qualified employees in the company (Gil-Aluja, 2013).
Project Outcomes
Deliverable Budget cost Final cost Scheduled date from
project plan
Final date
Developing new $108000 12.02.2017 11.02.2017
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resume
Developing new Cover
letter
$58350 10.02.2017 8.02.2017
New interview skill $26000 15.03.2017 14.02.2017
Totals $218150 197350
Issues and Risks Summary
Issues/Risks
(arose during the lifecycle of the project)
Action Taken
(how the issue/risk was resolved)
There are some risk arose during the initial stage of
the project
The proper planning of the project solve
the risk issues
Sign off by key stakeholders:
4.2: Transition of team members
After completing the project successfully Coffee house efficiently recruit qualified employees in the
company and develop new skills in the intern by using new training process of the internship. During
the project development, the team members also learn the process of work in a team and the
project improves the communication skill of the team members. The Managing director of the
company also provide positive feedback about the project (McNiff,, 2016) .
Task 5- Review Project
5.1: The draft of the lesson learnt from the project
Lessons Learnt
Phase What worked What didn’t work Ways to improve
Initiation Planning the project The old and obsolete
recruitment practices
did not work
Company develop new
recruitment process to
improve the recruitment
practices
Execution Execute new practices
in the recruitment
The old resume did
not work
Develop new resume to
improve
Implementation Implementation of new
rules in the recruitment
The old cover letter
did not work
Develop new cover letter to
improve
Closing Completing the project Demolish old
interview skill
Develop new interview skill
to improve
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Were key stakeholders satisfied with outcomes? Why or why not?
The stakeholders are satisfied with the customer because the expenses for the project are not over
budgeted.
Were the resources allocated appropriate, sufficient and efficiently used?
The resources allocated for the project are used appropriately, sufficiently and efficiently in the
project.
How well did the project team do in achieving and meeting project objectives, deliverables and
within budget?
The performance of the team members excellent and they achieve the objectives efficiently.
How well did the project team communicate?
The project team provide their feedback, opinions and ideas time to time this is a positive sign of god
communication.
How well did the project team do at identifying and managing variances?
The project team efficiently identify and manage the variances.
What are the top three lessons that could be applied to future projects?
The lessons are:
1) Prepare a plan
2) Execute a plan
3) Communicate with the team members
5.2: The consult the lesson learnt from the project with the team
members
The HR manager consult with team member about the lesson learnt from the project and the project
help the team members to improve their communication skill, planning skill and provide a brief
knowledge about the recruitment practices followed in the modern organisations. The lesson learnt
by the members satisfies the managing director of the company because the skills of the members
help the company to generate revenue (Browning, 2014).
Conclusion
Planning a project always help the organisations to complete a project efficiently and effectively. The
budget of the project helps the organisations to control the cost of the project. Therefore, the
organisations have to prepare the plan and budget for the project to complete the project
successfully. The successful projects always help the organisations to achieve the wealth
maximization objectives.
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