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Assignment Project Management Plan(PMP)

   

Added on  2020-05-11

30 Pages7497 Words37 Views
Relocation of company offices to new site 1PROJECT MANAGEMENT PLAN By (Name)CourseInstructor’s NameInstitutional AffiliationThe City and StateThe Date

Relocation of company offices to new site 2Project Management PlanRelocation of company offices

Relocation of company offices to new site 3Table of Contents1PROJECT EXECUTIVE SUMMARY42SCOPE MANAGEMENT52.1Project Objectives52.2Requirements Collection and Verification52.3Work Breakdown Structure52.4Validate and Control Scope53TIME MANAGEMENT63.1Project Schedule63.2Project Milestones63.3Internal and External Dependencies63.4Schedule Control64COST MANAGEMENT74.1Cost Estimates and Budget74.2Control Cost75QUALITY MANAGEMENT85.1Quality Planning85.2Quality Assurance Reviews85.3Quality Control86HUMAN RESOURCE MANAGEMENT96.1Roles and Responsibilities96.2Project Organisation Chart96.3Availability and Commitment of Resources96.4Team Development97COMMUNICATIONS MANAGEMENT107.1Manage Communications107.2Control Communications108RISK MANAGEMENT118.1Risk Management Processes, Systems and Tools118.2Assumptions and Constraints118.3Risk Response and Control119PROCUREMENT MANAGEMENT129.1Conduct Procurment129.2Control and Close Procurements12

Relocation of company offices to new site 410STAKEHOLDER MANAGEMENT1310.1Key Stakeholders1310.2Manage Stakeholder Engagement1310.3Control Stakeholder Engagement1311INTEGRATION MANAGEMENT1411.1Change Control1411.2Project Closure1412APPENDIX A – GLOSSARY151.0executive summaryThe project management plan is prepared for a multinational consultancy company that intends to relocate its offices from the New York to Los Angeles in the United States of America. The firm is mainly relocation with the prospective of reducing on its operational costs, improving on the quality of services rendered to the customers and securing a larger office space.The company also intends to improve its IT department as a result of installing latest technology equipment and updated software that will improve on the user friendliness of the company website. The key stake holders in the project include; the company executives, project sponsor, office manager, project manager and the project team members among others. The project is expected to last for a period of two months. The project is expected to take an approximate of £300,000.0. There are various risks that may arise as a result of the project management. This may include shortage of resources due to under estimation, losing project stake holders due to some uncertain reasons, among others.2.0 ScopeThe project management report is based on Akello technologies, a multinational consultancy company based in the United States of America (USA) and plans to relocate its offices from New York City to Los Angeles within the USA. Akello Consultancy Company is

Relocation of company offices to new site 5mainly remote based company with a highly technical and well skilled consultants who provide online services to the company clients (Attwood 1996). However, it also provides non remote services to its clients who are able to access the physical location of its offices and make advanced appointments to meet the professional consultants. Akello technologies has a well dedicated administrative team of fifteen members (15 staff member). The report is therefore prepared to clearly plan, track and oversee the relocation process of the company offices from itsinitial operation area to its new location (Laframboise et al 2002, p.256).By relocating the business offices to Los angles, the company expects to reduce on its operational costs; some of which include costs of rent, unreliable power supply, congestion costs in form of traffic jam which makes the office inaccessible, among other costs. By relocating the offices, the firm also expects to expand its offices to a wider coverage to meet the demand of the many clients who prefer to access the services from the company offices. As a result of relocating, the company also intends to improve on the quality of the customer support team by providing more interpersonal skills to the customer service team and improving information technology (IT) department by installing new equipment and latest updated software (Balogun 2006, p.243). In other words, the objects of relocating the firm to a new location can briefly be summarized as below;2.1 Objectives of the relocation of the company offices.Improving quality of the support services; as a result of moving the company offices to a new location, the company intends to improve on the quality of the services offered to its client by the firm’s customer support team. It intends to achieve this by hiring a profession trainer to providing extra training to its support team (Cope and Waller 1995, p.61).

Relocation of company offices to new site 6Reducing both sank and operational costs. The office relocation will help the company to cut down the physical costs that are faced as a result of expensive spaces for rent/ high cost of rent. The current location of the firm is expensive in terms of rent as it’s densely populated and congested (Harrison and Lock 2004, p.552).Improving the information technology (IT) team; as highlighted in the introduction, the firm intends to install new and latest equipment that uses latest technology with the aim of improving the IT department (Dai and Wells 2004). It will also hire advanced engineers and technicians to help in the installation of the advanced equipment. Among the various equipment, include computers, servers, Enterprise management software, and mobile applications among others. Increasing on the firm’s revenue level and profitability; as a result of improving on the quality of support provided to the clients, there is high expectation of increases clients due to the quality service. Improving the IT department will also simplify the company website user interface, consequently attracting new customers (Söderlund 2004). With the improved technology, adds and pop ups in web pages will be enabled and this will as well increase on the company awareness to the clients hence increasing on new clients. Expanding the office space to meet the many clients 2.2 Requirements collection and verification (how requirements are collected and verified)As the company plans to relocate its offices to a new location, there are several things that will need to be secured before the whole process begins off. This will include the transportation equipment, purchasing of new computers, power supply cables, hiring of new and

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