Project Management - Sample Assignment

Project Management

Table of Contents
Introduction..........................................................................................................................................1
Activity 1..............................................................................................................................................1
Initial project report of appraising objectives and estimating resource needed to complete the
project..........................................................................................................................................1
Developing the project sub-division and estimation of resources including time and costs.......3
Activity 2..............................................................................................................................................3
Methodology for evaluation of project........................................................................................3
Feasibility study of the project.....................................................................................................5
Structure of management and administration of the project........................................................6
Role and responsibilities of Staff.................................................................................................6
Job description and person specification for a project manager..................................................7
Activity 3..............................................................................................................................................8
Project Plan..................................................................................................................................8
Activity 4............................................................................................................................................11
Assessing the alternative project team structure........................................................................11
Quality management of the project............................................................................................12
Procedure for managing the project change proposals..............................................................13
ACTIVITY 5......................................................................................................................................14
4.1 The issues and risks that may impede a project...................................................................14
4.2 Issues and risk likely to be encountered in the final stage of a project................................15
Monitoring and appraising the status of a project......................................................................15
Detecting and managing issues arising in the course of projects..............................................16
ACTIVITY 6......................................................................................................................................17
5.2 Assessment of the tasks needed to be completed in the final stages of a project................17
Conclusion..........................................................................................................................................18
References..........................................................................................................................................19

INTRODUCTION
Project management refers to the process of managing different aspects or activities to
attain the most feasible and reliable outcomes. There are several aspects that need to be given
focus by the manager for execution of activities appropriately. In general terms, managing of
project consist of several prospects which are planning, organizing, directing, controlling and
making optimum utilization of available resources (Dorfman and Cather, 2012). As per the case
study, researcher investigate varied project management components in order to plan and execute
the relocation project of consultant organization from one place to another. However, the
company provides consultancy services to businesses around the world, particularly in the area
of management development. All of the consultants work remotely from home and the office
function, with a team of 10 people, is purely administrative. But looking at the present condition,
top level management of consultant firm are planning to relocate their office from London to
Banbury, Oxford shire in order to reduce costs. Currently operating with a team of 10 people,
Director wishes to maintain the same for the new office. Further, various objectives have to
announced by her regarding the relocation project (Fan, Thomas and Anantatmula, 2014). Thus,
in order to carry out this project in the best possible manner it is important for the Project
Manager to make sure that he undertakes each and every prospects into account before making
any plan or decisions. In this context, present study helps in illustrating the methodology
required for the evaluation of project, conducting feasibility study, defining the roles and
responsibility of the project team and carrying out the risk assessment for managing different
uncertainties associated with each stage of the relocation project.
ACTIVITY 1
Initial project report of appraising objectives and estimating resource needed to complete the
project
Analyzing the objectives of business:
Looking at present corporate market of UK, companies are finding tough to maintain
their position in the market and attain long term sustainability. Thus, management level people
has to undertake certain major decisions on the basis of which they can rely to achieve defined
corporate aim and objectives. Every company that operates in the market have certain goals and
objectives for which it makes valiant efforts by remotely using available resources and taking
varied risks to attain desired success (Fowler, Lindahl and Sköld, 2015). In the present given
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scenario, Consultancy firm is facing the issue of increasing costs which indeed affecting the
entire course of functioning. Considering this situation, Managing Director the consultancy firm
has announced to relocate the operations from London to Banbury for minimizing the financial
costs and enhancing the level of business operations. By the means of this, management is trying
to relocate the office from one place to another with same corporate aim and objectives. Further,
by enhancing the overall information technology system consultancy firm is wishing to grow
income of business by 10% every year as well as achieve the desired business volume within the
specific time period for generating desired results and outcomes (Rolstadås and et.al, 2014).
Along with this, Director aim at minimizing the costs of workforce by improving the
overall recruitment procedure through technical aspects as well as constantly providing training
and development sessions for the existing human resource so that they can enhance their level of
skills and competencies and provide superior quality of services to the customers or clients. In
addition to it, development of suitable and reliable MIS software system will assist in providing
appropriate communication channel between different stakeholders of the consultancy firm so
that satisfaction level of stakeholders can be achieved (Saadé, Dong and Wan, 2015).
List of project:
According to the current position of consultancy firm, Managing Director is planning to
relocate the firm from London to Banbury with the aim of reducing the overheads. Therefore,
considering the present condition and necessity of consultancy firm list of project’s essentials has
been defined which will play crucial role in appropriately and successfully carrying out the
relocation project. Following are the lists of potentials for the cited project:
Constructing the building
Setting LAN and Cabling services
Wide Area Network services
Proper telecommunication services
Enhancing and improving overall IT system
The above defined are some of the major requirement of project that has been identified
by the project manager. However, it is the aim of project team to make sure that they carry out
these activities appropriately and reliably for successfully relocation the business to Banbury and
minimize the costs of executing operations.
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Developing the project sub-division and estimation of resources including time and costs
In the present case, top level management of consultancy firm are planning to enhance
the IT system for improving the level of functioning and attaining the desired result and
outcomes. Further, the aim behind improving the overall MIS of the cited firm is that it will
assist in developing suitable platform for achieving the corporate aim and objectives as well as
assist in carrying out the entire allocation process of the office in successful manner. Looking at
the operations of consultancy firm it is vital to manage the information of clients as well as the
data of employees in effective and systematic manner (Turner, 2014). Therefore, in order to
satisfy this need, Director has planned to introduce new management information system for
enhancing the IT system during the period of relocation project. Furthermore, relocating an
office is not an easy task there are various prospects that project manager and his team has to
consider so as to shift entire office from London to Banbury in the best possible manner. In
addition to it, time and costs are the major factors that top level management has to consider.
However, the estimated costs for this project is around £2000 as well as the time required to
carry out this project is estimated is 4 months.
Resources:
Resources Costs Time (Days)
Equipment Resources 700 50
Technical resources 500 48
Human Resources 800 98
The above table depicts the estimated costs and time required to carry out the entire
project of relocation from London to Banbury. However, it is the duty of project manager to
ensure that to complete the whole project within defined costs and time period for the successful
relocation.
ACTIVITY 2
Methodology for evaluation of project
From the above study of the cited project, various aspects regarding importance,
essentials, costa and time has been evaluated. However, considering the nature of the project in
which Managing Director of consultancy firm is planning to relocate the entire office from
London to Banbury. In this regard, the best suitable methodology for the project is PRINCE 2.
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The main purpose behind choosing this methodology it will assist in improving the performance
of new system as well as develops suitable platform for attaining the desired goals and objectives
(Chiu-Chi and et.al, 2013). According to the present given case, project manager should
undertake different steps of PRINCE2 methodology so as to carry out the entire project in the
best possible manner. However, the specification of current project is based on the development
of IT software system which can be equally supported by the SDLC (Software development life
cycle) method. It is because of the fact that, SDLC will assist in creating considerable system
documentation. The main purpose of documenting the project is that it will assist project
manager to have detailed information about each and every aspects of the project from initial
stage to closure of project. Further, to analyze the effectiveness of PRINCE2 method it is
important for the project manager to undertake its process so as to evaluate the pros and cons at
each stages. Following is the process of PRINCE2 for Relocation project:
 Start-up of a project: In the first step it is the duty of project manager to frame brief
scenario about the whole project as well as accordingly define the resources required so
that varied aspects can be executed in appropriate way.
 Project initiation: Once the aim and objectives of the project are determined, manager
should allocate the available financial, technical and human resource in better way so that
maximum utilisation of these resource can be made in successful relocation of project
(Dey, Clegg and Bennett, 2010).
 Project direction: Under this stage, project consultant has to responsibility of monitoring
and analysing the activities and tasks for identifying the problems and loopholes and
accordingly indulging the potential measures to overcome the issues.
 Controlling stage: During this stage, project manager and its team has the responsibility
for supervising the work completed so as to measure the success and failure of the project
and accordingly if required potential measures can be implemented to overcome the
loopholes.
 Stage boundaries management: In this step, board of members are responsible for
making the decisions regarding conducting the project activities as well as defining the
plan and procedures to address any adverse situation or uncertainties.
 Product delivery management: Under this section, quality of entire project is being
measured on certain level or standards so that all the deliverables can be mould as per the
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