Project Management for Success

This assignment delves into the fundamental concepts of project management. It examines various project management methodologies, emphasizing planning, scheduling, and controlling processes. The importance of metrics, KPIs, and dashboards for performance monitoring is highlighted. Students will gain insights into successful project execution and the role of key stakeholders.

PROJECT MANAGEMENT PLAN

VERSION HISTORY
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UP Template Version: 11/30/06
Page 1 of 24

CONTENTS
TASK 1...........................................................................................................................................4
1. THE PROJECT LIFE CYCLE STAGES...............................................................................4
2. TRADE SHOW PROJECT PLANNING DETAILS.............................................................4
3. PROJECT EVALUATION, PROJECT MONITORING AND PROJECT CONTROL...6
4. THE DETERMINANTS OF PROJECT SUCCESS..............................................................7
THE DETERMINANTS FOR SUCCESSFUL EXECUTION OF PROJECT ARE-.............7
5. THE PURPOSE OF RISK MANAGEMENT IN THE CONTEXT OF PROJECT
MANAGEMENT...........................................................................................................................7
6. COURSE GRADUATION FAREWELL CEREMONY PROJECT PLANNING
DETAILS........................................................................................................................................7
6.1. The purpose of establishing a project network diagram....................................................7
6.2. Develop an AON project network based on the information provided.............................7
6.3. Number of days required for the project to complete........................................................9
6.4. Identifying the critical path of this project......................................................................10
6.5. The Gantt chart of this project.........................................................................................10
TASK 2.........................................................................................................................................12
1 INTRODUCTION....................................................................................................................12
1.1 Company Background......................................................................................................12
1.2 Event Information.............................................................................................................12
2 PROJECT SCOPE STATEMENT.........................................................................................12
2.1 Project Objective..............................................................................................................12
2.2 Deliverables......................................................................................................................13
2.3 Milestones.........................................................................................................................13
2.4 Technical Requirements...................................................................................................13
2.5 Limits and Exclusions......................................................................................................13
2.6 Review and Approval from CEO.....................................................................................13
3. PROJECT PRIORITY MATRIX..........................................................................................14
3.1 Matrix Table.....................................................................................................................14
4. WBS..........................................................................................................................................14
4.1 WBS Diagram Chart.........................................................................................................15
4.2 Work Packages Detail......................................................................................................16
5 COST ESTIMATION..............................................................................................................17
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5.1 Cost breakdown................................................................................................................17
5.2 Time phase budget............................................................................................................19
6 References...................................................................................................................................20
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TASK 1
1. The Project Life Cycle Stages
The project life cycle consists of four stages-
i. Initiation- The project initiation phase first identifies the business demands, the
enterprises search for the opportunities and detailed the real aim of the project. This phase
helps to determine whether the project is feasible or not (Larson and Gray 2014).
ii. Planning- The planning involves the breakdown of a large project into several subtasks.
The enterprise will have to make sure that they are completing those small tasks with
efficiency within the given timeframe.
iii. Execution- the execution phase deals with working on the projects. The major tasks
along with its subtasks must be executed, must be deployed according to the plan (Kerzner
2013). The project manager should look whether the project is going according to the plan
or not, the projects are getting completed appropriately within the stipulated time or not.
iv. Closure- The project manager of the enterprise's responsibility is to determine the
success of the project; their responsibility is to check whether the project meets the
deliverables set by the clients or customers, they evaluate resources that did not work well
with the project (Cicmil et al. 2017).
2. Trade Show Project Planning Details
The trade show planning details have been scheduled to complete in about three weeks’
time and the tasks details along with the duration time have been detailed below.
WB
S Task Name Duration
0 Trade Show Planning 26 days
1 Planning 10 days
1.1 Appointing coordinator 1 day
1.2 Defining objectives 1 day
1.3 Defining message 1 day
1.4 Choosing trade show 1 day
1.5 Choosing stand size as well as location 1 day
1.6 Sending a form for application 1 day
1.7 Writing detailed description of conferencing
guide 1 day
1.8 Setting up the entire budget 1 day
1.9 Setting up the entire schedule for the project 1 day
1.10 Draw up list of details of the participants 1 day
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2 Communication 6 days
2.1 Sending mail to customers 1 day
2.2 Publicize or demonstrate show on the corporate
website 1 day
2.3 Writing a press release 1 day
2.4 Scheduling meetings with customers 1 day
2.5 Offer free passes to premium customers 1 day
2.6 Scheduling meetings with press attendees 1 day
3 Plan booth 3 days
3.1 Entire Plan layout 1 day
3.2 Ordering furniture 1 day
3.3 Preparing displays 1 day
4 Preparing materials 4 days
4.1 Brochures 1 day
4.2 Gifts 1 day
4.3 Stocks 2 hrs
4.4 Badges 2 hrs
4.5 Lead Sheets 2 hrs
4.6 Product demos 1 day
4.7 Media kits 1 day
4.8 Collaterals 0 days
5 Brief participants 1 day
5.1 Rehearsing presentations 1 day
6 Organising logistics 2 days
6.1 Booking transport 1 day
6.2 Booking hotels 1 hr
6.3 Organising catering 0 days
6.4 Shipping materials 1 hr
6.5 Shipping both the equipment 1 hr
7 Project Closure 2 days
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7.1 Final Documents sign off 1 day
7.2 Project is closed 1 day
Figure 1: Trade Show project plan using Microsoft Project
(Source: Created by author)
The functional organisational structure is a hierarchical structure and it contains the workers
having similar expertise or skills and those skilled workers are grouped under the similar
head or a functional manager. The functional organizational structure is best suited for the
industry that manufactures standard goods. The pros of this structure are that the employees
are grouped by their knowledge and the employees feel secure (Martinelli and Milosevic
2016). The employees can have a clear growth plan. The cons of this organization are that
the employees can feel bored after working here for few days.
The dedicated team structure basically works on behalf of clients and they provide project-
specific solutions. They search for the IT experts having the expertise and the skill. They
work every day and gather information about the clients’ projects and assess those projects
(Fleming and Koppelman 2016). The pros of this structure are that it shows complete
control over the selection, motivation as well as the management of the team members. It
shows low adeptness for the short-term projects.
The matrix organizational structure is the organisational structure in which the relationships
are set up as a grid or matrix. The resources it provides for the project can be utilized
effectively, as this organizational structure provides facilities so that the experts and the
equipment can be shared across the projects (Schwalbe 2015). The organisational structure
is tough to works; the conflicting pulls can prove to be a hindrance to the organisation's
resources.
Thus comparing the three organizational structures it can be concluded that the functional
organizational structure is best suited for the trade show project plan. The staffs can be
better managed by a person having experience with similar specialization. The
organisational structure works best on the projects and organisation irrespective of size.
3. Project Evaluation, Project Monitoring and Project Control
Project evaluation is one sort of systematic assessment and objective assessment via which
it can be determined whether the ongoing project is meeting the objectives or not(Marks
2015).
Project monitoring involves the accumulation of information of every aspect of the project.
It helps to determine whether the project activities are progressing well or not (Snyder
2014).
Project Control involves the data accumulation, the analytical procedures and the
management that assists in predicting the possible outcome of the project, the project
control helps to predict the cost budget required for the project (Bryde, Broquetas and Volm
2013). Overall, the project control helps in decision-making and effective management.
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4. The Determinants of Project Success
The Determinants for Successful Execution of Project Are-
Project Scope
The project scope defines the project scope and it predicts the possible outcome of a
particular project. The project consists of numerous bits as well as pieces and they are all
assembled and it will include all the necessary features and the functions.
Project quality
The project quality defines that the project activities required to design, plan as well as to
implement the project are efficient and must give best outcomes or results in Fleming and
Koppelman 2016).
Project Schedule
The project is divided into multiple subtasks, it must be noticed that the project must be
initiated on time and must be completed on time, it also needs constant monitoring, it should
be checked whether the project activities are actually meeting the deliverables or not, success
relies on these aspects.
Project budget
The project budget is generally considered as the baseline and the entire performance of the
project depends on the project budget. Defining the budget and staying with the budget until
the end of the project defines the success of the project too.
5. The Purpose of Risk Management in the Context of Project Management
The purpose of risk management is to identify the type of risks that can incur within the
organization and based on that risks response planning must be developed (Martinelli and
Milosevic 2016). The risks can be financial risks, legal risks, physical risks like fire and fire
or natural disaster, can be a technical risk as well. The human risks must be considered as
well. Utilizing low, high and medium metric those risks must be analysed and a resource
planning must be built based on the risks.
6. Course Graduation Farewell Ceremony Project Planning Details
6.1. The purpose of establishing a project network diagram
A project network diagram can be helpful to justify the time estimation for the specified
project; it also helps in planning, controlling as well as organizing (Fleming and Koppelman
2016). The project network diagram highlights interdependencies of tasks activities,
showcases workflow of the project, identifies the scope of the project, and highlights the
progress of the project too.
6.2. Develop an AON project network based on the information provided
Page 7 of 24

Figure 2: Course graduation farewell ceremony project plan using Microsoft Project
(Source: Created by author)
Page 8 of 24

Figure 3: Course graduation farewell ceremony network diagram based on project
plan
(Source: Created by author)
6.3. Number of days required for the project to complete
The entire task will take 26 days to complete. The task is planned to initiate on 13 October
and is expected that the task will finish on 17 November. The detailed time period for the
completion of the project activities have been shown below-
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Figure 4: Total time duration of the course graduation farewell ceremony
(Source: Created by author)
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6.4. Identifying the critical path of this project
Figure 5: The Critical path of the course graduation farewell ceremony project plan
(Source: Created by author)
6.5. The Gantt chart of this project
Figure 6: The Gantt chart showing the course graduation farewell ceremony project
plan
Page 11 of 24

(Source: Created by author)
Page 12 of 24

TASK 2
1 Introduction
1.1 Company Background
Samsung is a South Korean company, the headquarter of the company is based in Samsung
Town in Seoul. Samsung conducts business all over the world. Samsung has also opened
another division in Singapore. Samsung is widely known to offer a wide range of home
electronics having cutting-edge technologies; the technologies include the TVs, home
appliances, smartphones and tablets (Samsung sg. 2017). They have launched their first
smartphone in the year 2009. They too launched their first Android tablet in the year 2010.
The tech giant is one of the largest players in the smartphone market and they are currently
developing smartphones running Tizen OS. Samsung has been providing excellence for
years and they recently come up with Galaxy 8. The project report in task 2 will showcase a
launch program of the smartphone. Samsung Galaxy 8 runs on Android 6.0.
1.2 Event Information
Marina Bay Sands is a Singapore resort located just in front of Marina Bay. The resort was
inaugurated in the year 2010 and is currently renowned as the world’s most costly
standalone casino worth eight million SGD. The resort is also known as Singapore’s first
integrated resort (Marinabaysands.com. 2017). The hotel contains the unique feature known
as SkyPark. The SkyPark is basically a park on top of the building having swimming pools
and gardens. The program has been planned to organize at this beautiful place. The
Samsung Galaxy 8 phone has been planned to launch from this hotel.
2 Project Scope Statement
2.1 Project Objective
Aim and Objective: The primary objective of the report is to launch Samsung Galaxy 8
phone at MBS hotel of Singapore (Heldman 2015) at the launch event. The Samsung
Galaxy 8 has come up with some exciting features. The project manager and his team have
planned the event, they are aiming to launch the smartphone in grand style so that it can be
able to increase the market share and productivity of Samsung in Singapore. The launch
event will be full of fun, there will be food and drink, and it will also have some
refreshment and sound system. All these have been arranged to attract guests these and
make the event successful. The successful launch event will give them the business edge.
Quality of the event: The program will be organized at MBS Hotel and MBS hotel is meant
for rich and luxurious. The VIP guests will attend the program and will impart speech on
the phone. The highly educated knowledgeable individuals will present there and will give
feedback (Walker 2015). The launch program news will be covered in the newspaper as
well. Thus, the quality of the event is quite high and is very crucial from Samsung's point of
view.
Scope: The one-day launch program has been planned to organize by Samsung. The scope
of this program will help to identify the resources required for the program (Kerzner 2017).
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Also, the cost estimation techniques will help them to know overall budget to perform the
launch program.
Time: The project plan will take about 2 months’ time to prepare. However, the launch
program will take place in a single day. The detailed analysis of the project will be made
during these 2 months’ time.
Cost: The cost and the budget management will help Samsung to know how much will be
spent to complete the entire project (Turner 2016). The budget estimation can help them to
spend accordingly. Samsung can arrange the launch program effectively with the help of
cost management.
2.2 Deliverables
The project team of Samsung has organized a one day Galaxy 8 phone launch. The team
members and the sponsor groups of Samsung have decided to demonstrate the phone
features. The VIP guests have also been invited. For the entertainment purpose, they have
arranged delicious food and drink, along with that they have planned to sound system and
refreshment (Burke 2013). The project manager, the team leader and the team members of
Samsung will take part actively in the project and will help to carry the one-day mobile
launch program successfully. The project manager and VIP guests will give a speech on the
new Samsung Galaxy 8 phone and its specifications.
2.3 Milestones
The milestone of the project is to carry out one-day launch program successfully. Samsung
through this one-day program wants to attract the citizens of Singapore. In this way, the
market share and the productivity of the phone will enhance a lot (Crawford 2014). Besides,
they can gain a customer base and can gain immense popularity. Samsung Galaxy 7 failed
in the market, so it is their primary goal is to come back with their latest Galaxy 8 model.
The guests invited to the program will give feedback. Both the positive feedback and
negative feedback will be taken into considerations. The actions will be taken to fix those
cons and it will help Samsung to make the changes. This launch program has been
conducted to reach out to millions of customers all over the world and not limiting to
Singapore only. Therefore, the necessary updates will help to launch the phone in the
market successfully and can save them from any severe loss. This launch program will
certainly help them to achieve success and reach the milestone.
2.4 Technical Requirements
The chosen Samsung Galaxy 8 specimen must be in working condition, and it should
flawlessly in front of a vast audience. The technical team must demonstrate the product so
that it can look attractive to the consumers (Verzuh 2015). Also, the sound system and the
projector must work well in the program to successfully accomplish the launch program.
2.5 Limits and Exclusions
There are certain limitations associated with the phone launch. The launch program will be
organized at one of the luxurious hotels of Singapore (Leach 2014). A large number of
Singapore citizens will be deprived of the opportunity to participate in the launch program.
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2.6 Review and Approval from CEO
Samsung is hoping that the launch program, as well as the entertainment events, will work
well. The Samsung Galaxy 8 has come up with some innovative features which they will be
going to demonstrate in the launch program. The previous model of the phone faced utter
failure, so they have lots of hope on this model. Samsung is hoping that they will succeed in
organizing the launch program (Mir and Pinnington 2014). Again, they can arrange a LED
monitor to showcase the launch program outside the hotel; they can also invite media to
capture their live demo, in this way they can reach millions and millions of consumers. Dr
Oh-Hyun Kwon, CEO of Samsung Singapore is keen on launching the phone so that
Samsung Singapore can earn immense profits. He is hoping that the successful launch event
will facilitate the marketing of Samsung Galaxy 8 in Singapore.
3. Project Priority Matrix
Project Management is basically Trade-off between Performance, Time and Cost. The
Project matrix is generally beneficial to know the criteria that are constrained, the criteria
that must be embellished and that must be accepted.
Constrain: The original parameter for the project is fixed. The project must be completed
within the stipulated deadline. The project must meet the specifications as well as the scope
and budget.
Enhance: According to the scope of the project, it can be analysed what criterion must be
conducted in an efficient manner (Flyvbjerg 2014).
Accept: For which criterion the original parameter can be met, can only be answered by
accepting. When the trade-off is planned to be made, the scope of the project can get
reduced, the performance of the project can get reduced and the schedule can get slipped,
now it should be allowed or not can be answered by accepting.
3.1 Matrix Table
Figure 7: Samsung Galaxy 8 launch project plan and Project Priority Matrix
(Source: Created by author)
The red denotes the high priority, the yellow denotes the medium priority and the green
denotes the low priority related to the launch of Samsung Galaxy 8.
4. WBS
The work breaks down structure is a project deliverable by which the project’s tasks are
divided into manageable solutions. The WBS helps to define the scope into manageable
chunks, these chunks help a project team to understand the project well. The WBS structure
provides us with the outline of the project activities. The WBS structure is developed by
predicting the project deliverables first and then subdividing those project deliverables into
Page 15 of 24

sub-deliverables. The sub-deliverables are also divided and this process continues until it is
assigned to a single individual (Kerzner 2017). The cost structure of WBS also helps the
departments of the organization to produce work accordingly. Here, in this case, Samsung
can be benefitted by the WBS structure.
4.1 WBS Diagram Chart
Figure 8: Samsung Galaxy 8 launch project plan and Cost Estimation Diagram
(Bottom-up approach)
(Source: Created by author)
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For this project report, the bottom-up method has been chosen. Samsung will conduct the
project activities for this one-day phone launch program using this bottom-up method. Since
Samsung have failed in their previous venture while launching Galaxy 7, so they must take
initiatives carefully to launch Galaxy 8. The bottom-up method is mostly known to provide
most accurate cost estimation results. Though the bottom-up method is time-consuming, it
has the capability to provide efficient results. Accurate result can be achieved via this
method. Samsung has spent huge time and effort to detail each and every expense of the
mentioned WBS packages. The bottom-up give importance to all the task activities leaving
none. The WBS packages and the associated cost budget have been showcased in the WBS
structure (Figure 9). The cost is an important aspect of successful project completion (Mir
and Pinnington 2014). Here in this case for successful completion of the launch event,
Samsung must consider the budget, the appropriate budget estimation via bottom-up
method can give them the best outcome for the event.
4.2 Work Packages Detail
The Samsung Galaxy 8 phone launch program consists of the following work packages-
WBS Task Name
0 Samsung Galaxy 8 launch
1 Choosing a venue
1.1 Book a room at MBS hotel arrangement
1.2 Guest invitation
1.3 Door gift for the guest's arrangement
2 Choosing the theme
2.1 Sponsor Speech arrangement
2.2 VIP Speech arrangement
3 Entertainment
3.1 Food and Drink arrangement
3.2 Refreshment arrangement
3.3 Hall Decoration arrangement
3.4 Sound System arrangement
5 Launching Samsung 8 (Main Event)
5.1 Guest Welcome
5.2 Door gift for the guests
5.3 Sponsor Speech
5.4 VIP Speech
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5.5 Samsung 8 Demonstration
5.6 Food and Drink
5.7 Sound System
5.8 Refreshment
5.9 Project Closure
Figure 9: Samsung Galaxy 8 launch project plan using Microsoft Project
(Source: Created by author)
5 Cost Estimation
The cost estimation is the procedure which helps to highlight the project resources and the
budget or the cost associated with the resources. An appropriate cost estimation technique
helps to identify whether the projects are financially feasible, the techniques of cost
estimation help in avoiding cost overruns (Leach 2014). Samsung through appropriate cost
estimation can know the total budget of the launch program, based on the analysis they can
arrange the project resources and can successfully finish the program.
Top-down
The top-down approach is breaking down of project deliverables into multiple sub-tasks.
The sub-tasks are known as the work packages. The advantages it offers is that the major
tasks can be easily identified via this top-down approach.
Bottom-up
The bottom-up approach helps the project team members to the tasks for completing the
entire project are first identified, the approach is time-consuming. All these tasks are
grouped together to develop each work package (Leach 2014). For this project report, the
bottom-up method has been chosen. Samsung will conduct the project activities for this
one-day phone launch program using this bottom-up method.
5.1 Cost breakdown
W
BS Task Name Duration Start Finish Cost
0 Samsung Galaxy
8 launch
53.88
days
Mon
12/4/1
7
Thu 2/15/18 $30,754.00
1 Choosing a
venue 13 days
Mon
12/4/1
7
Wed
12/20/17 $9,776.00
1.1
Book a room
at MBS hotel
arrangement
4 days
Mon
12/4/1
7
Thu 12/7/17 $2,240.00
1.2 Guest
invitation
6 days Fri
12/8/1
Fri 12/15/17 $5,664.00
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7
1.3
Door gift for
the guest's
arrangement
3 days
Mon
12/18/
17
Wed
12/20/17 $1,872.00
2 Choosing the
theme 16 days
Thu
12/21/
17
Thu 1/11/18 $7,824.00
2.1
Sponsor
Speech
arrangement
7 days
Thu
12/21/
17
Fri 12/29/17 $4,368.00
2.2 VIP Speech
arrangement 9 days Mon
1/1/18 Thu 1/11/18 $3,456.00
3 Entertainment 24 days
Fri
1/12/1
8
Wed 2/14/18 $12,256.00
3.1
Food and
Drink
arrangement
5 days
Fri
1/12/1
8
Thu 1/18/18 $3,120.00
3.2 Refreshment
arrangement 5 days
Fri
1/19/1
8
Thu 1/25/18 $3,520.00
3.3
Hall
Decoration
arrangement
9 days
Fri
1/26/1
8
Wed 2/7/18 $5,616.00
3.4 Sound System
arrangement 5 days Thu
2/8/18 Wed 2/14/18 $0.00
5
Launching
Samsung 8
(Main Event)
0.88
days
Thu
2/15/1
8
Thu 2/15/18 $898.00
5.1 Guest
Welcome 1 hr
Thu
2/15/1
8
Thu 2/15/18 $105.00
5.2 Door gift for
the guests 1 hr
Thu
2/15/1
8
Thu 2/15/18 $178.00
5.3 Sponsor
Speech 1 hr
Thu
2/15/1
8
Thu 2/15/18 $108.00
5.4 VIP Speech 1 hr
Thu
2/15/1
8
Thu 2/15/18 $126.00
5.5 Samsung 8
Demonstration 1 hr
Thu
2/15/1
8
Thu 2/15/18 $113.00
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5.6 Food and
Drink 1 hr
Thu
2/15/1
8
Thu 2/15/18 $61.00
5.7 Sound System 1 hr
Thu
2/15/1
8
Thu 2/15/18 $84.00
5.8 Refreshment 1 hr
Thu
2/15/1
8
Thu 2/15/18 $83.00
5.9 Project
Closure 1 hr
Thu
2/15/1
8
Thu 2/15/18 $40.00
Figure 10: Samsung Galaxy 8 launch project plan and Cost management
(Source: Created by author)
5.2 Time phase budget
Figure 11: Samsung Galaxy 8 launch project plan and Cash Flow Diagram
(Source: Created by author)
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6 References
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modelling (BIM). International journal of project management, 31(7), pp.971-980.
Burke, R., 2013. Project management: planning and control techniques. New Jersey, USA.
Cicmil, S., Cooke-Davies, T., Crawford, L. and Richardson, K., 2017, April. Exploring the
complexity of projects: Implications of complexity theory for project management practice.
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Crawford, J.K., 2014. Project management maturity model. CRC Press.
Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management.
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Flyvbjerg, B., 2014. Megaproject planning and management: Essential readings, vols 1-2.
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Hegazy, T., 2013. Computer-Based Construction Project Management: Pearson New
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Heldman, K., 2015. PMP project management professional exam deluxe study guide: updated for
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Jacobs, R. and Chase, R., 2013. Operations and supply chain management. McGraw-Hill Higher
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Kerzner, H., 2013. Project management: a systems approach planning, scheduling, and
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Kerzner, H., 2017. Project Planning. Project Management Case Studies, pp.179-200.
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Kerzner, H., 2017. Project management metrics, KPIs, and dashboards: a guide to measuring
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Larson, E.W. and Gray, C.F., 2014. Project Management: The Managerial Process with MS
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Leach, L.P., 2014. Critical chain project management. Artech House.
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Nicholas, J.M. and Steyn, H., 2017. Project management for engineering, business and
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Schwalbe, K., 2015. Information technology project management. Cengage Learning.
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Turner, R., 2016. Gower handbook of project management. Routledge.
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Samsung sg. 2017. Mobile | TV | Home Appliances. [online] Available at:
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Marinabaysands.com. 2017. Singapore Hotel with Infinity Pool - Marina Bay Sands. [online]
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