Project Management, Planning and Control

Running head: PROJECT PLAN AND CONTROL
Project Plan and Control
Name of student
Name of University
Author’s Note

PROJECT PLAN AND CONTROL1
Table of Contents
Task 1...............................................................................................................................................3
1. The Purpose of Risk Management in the Context of Project Management................................3
2. Sharp View Pte Ltd Binocular Development Project Planning Details......................................3
3. Project Evaluation, Project Monitoring and Project Control.......................................................6
4. The Determinants of Project Success..........................................................................................6
5. Project Priorities..........................................................................................................................7
6. Course Graduation Farewell Ceremony Project Planning Details..............................................8
6.1. The purpose of establishing a project network diagram.......................................................8
6.2. Develop an AON project network based on the information provided................................8
6.3. Number of days required for the project to complete...........................................................9
6.4. Identifying the critical path of this project.........................................................................10
The Critical path for Initial Discussion is 3 day, Entertainment planning is 5 days, and
Committee Approval is 5 days, Student Invitation 8 days and Committee Final approval 5
days. Total it has 26 days...........................................................................................................11
6.5. The Gantt chart of this project............................................................................................12
Task 2.............................................................................................................................................13
1. INTRODUCTION.....................................................................................................................13
1.1 Company background (Brief details about the company)...................................................13
1.2 Project Overview (Brief Description of the event or the project) (1 day event).................13

PROJECT PLAN AND CONTROL2
2. PROJECT SCOPE STATEMENT............................................................................................14
Brief theory on project scope statement....................................................................................14
2.1 Project Objectives................................................................................................................14
2.2 Deliverables (Outcome).......................................................................................................14
2.3 Milestones............................................................................................................................15
2.4 Technical Requirements......................................................................................................17
2.5 Limits and exclusions..........................................................................................................18
2.6 Review with customer (CEO, NAME)................................................................................18
2.7 Gantt Chart...........................................................................................................................19
3. PROJECT PRIORITY MATRIX (Balanced)............................................................................20
Brief Theory on Priority Matrix................................................................................................20
3.1 Matrix Table........................................................................................................................20
3.2 Justification (Trade off).......................................................................................................21
4. Work Breakdown Structure (WBS)...........................................................................................21
Brief Theory on WBS................................................................................................................21
Figure 4.1 Work breakdown structure Diagram........................................................................22
4.2 Description of Work Packages............................................................................................22
5. Cost Estimation..........................................................................................................................23
5.1 Cost Estimation Table..........................................................................................................24
5.2 Time-Phased Budget (Graph):.............................................................................................25

PROJECT PLAN AND CONTROL3
5.3 Disbursement Table:............................................................................................................25
References......................................................................................................................................29

PROJECT PLAN AND CONTROL4
Task 1
1. The Purpose of Risk Management in the Context of Project Management
The main purpose of conducting risk analysis for the project is to assess the risks
associated with the project and the organization (Liu 2015). The project manager and the
stakeholders who are working for the project will have to develop the risk response plan on the
basis of risks. There are several risks associated with the project like the financial risk, legal risks
and the financial risks and the physical risks like the fire and the natural disaster. The human
risks must be taken into consideration as well. All the risks must be analysed utilizing the
medium, low and high metric risks. The four types of risk responses are:
Avoid: Risk can be avoided by changing the plan or strategy. It is the easiest way to
remove project risk. If there is any kind of risk found in the task of the project then it can be
easily remove.
Mitigate: Risk can be reduce by taking some action. Through the function of probability
of occurrence the risk can be educe. Through severity the impact of the risk can be reduce based
on the project critical success factors.
Transfer: Risk if transfer to third party. Usually it require the trade-off form as it is not
easy to transfer the risk to third party.
Accept: Risk taking decision. There are always some level of risk involve in the plan and
strategies of the project. Reducing the risk to zero also reduce potential payback.

PROJECT PLAN AND CONTROL5
2. Sharp View Pte Ltd Binocular Development Project Planning Details
The Sharp View Pte Ltd Binocular Development planning details have been
demonstrated in the project plan below. The project will take about one and half month time to
get completed.
Task Name Duration
Sharp View Pte Ltd Binocular Development 44 days
Project Preparation 22 days
Performing the feasibility analysis of developing binocular 2 days
Conducting Risk Assessment and Impact Assessment 4 days
Preparing Business Document 3 days
Document Binocular Development Contract 4 days
Interim Funding File Issue 4 days
Business Case and Interim Funding Approval 5 days
Project Definition 18 days
Preparing Project Definition Document 3 days
Preparing Documentation for Binocular Development Project Plan 4 days
Preparing Documentation for Quality Plan 4 days
Document Resource Items or Proprietary Technology required for the Binocular
Development Project
7 days
Project Closure 4 days
Project Handover to the Client 2 days
Sharp View Pte Ltd's Agreement 2 days

PROJECT PLAN AND CONTROL6
Resource Release 2 days
There are basically three types of project organisation structure- functional organizational
structure, dedicated team structure and lastly the matrix organisation structure. The Matrix
organization structure has been recommended for this particular organization. The Matrix
organization structure has been chosen for it is hybrid form of the project management structure.
There are different types of matrix system, the functional matrix in which the power of the
functional manager is greater than the project manager, in project matrix the power of project
manager is greater than the functional manager, and in the Balance matrix both the managers
have equal power. This structure have been recommended because it is similar to the functional
structure to share resources to multiple projects and reduces the problem with the redundant
staff. The project manager could focus more on the project and pay more attention to it. It is the
responsibility of the project manager to coordinate and integrate with different unit (Joslin and
Müller 2015). The details of the Matrix structure have been demonstrated in the figure below:

PROJECT PLAN AND CONTROL7 Figure 1: Matrix Organization Structure
3. Project Evaluation, Project Monitoring and Project Control
Project Evaluation is the procedure by which it can be assessed that the project is actually
meeting the objectives or not.
Project Monitoring involves the steps by which it can be assessed that the project is progressing
well or not.
Project Control is associated with data accumulation. The possible outcome of the project can be
analyzed with the help of the Project Control. The Project Control also aids in effective
management and decision-making as well.