Bell Studio Strategic Information System

This report describes the activities taking place within the Bell Studio system, including the purchase system, payroll system, and cash disbursement system. Internal control weaknesses and associated risks are identified.

Running head: BELL STUDIO STRATEGIC INFORMATION SYSTEM
BELL STUDIO STRATEGIC INFORMATION SYSTEM
Name of the Student
Name of the University
Author Note

1BELL STUDIO STRATEGIC INFORMATION SYSTEM
Executive summary
The main aim of the report is to describe the activities that are taking place within the bell
studio system.The organisation aims at manufacturing artefacts that are used for delivering the
products. As in business analyst it is important to review the activities that is going on between
each system for better understanding the functionality. The assessment will address the main
systems of bell studio. The main systems are purchase system payroll system, cash
disbursement system. These three system are implemented with in the organisation for
enhancing the performance. The main function that is performed by purchase system is to
process the payments and preparing invoice. On the other hand the cash disbursement system
aims at processing the cash flow. Lastly the payroll system focuses on processing fixed amount
of payments towards the employees. In this assessment the internal control weaknesses will be
identified along with the risk.

2BELL STUDIO STRATEGIC INFORMATION SYSTEM
Table of Contents
Executive summary..........................................................................................................................1
Introduction.....................................................................................................................................2
About the Bell studio system...........................................................................................................3
Data flow diagram for purchase system and cash disbursement system.......................................4
Data flow diagram for payroll system.............................................................................................5
System flowchart for purchase system...........................................................................................6
System flowchart for cash disbursement system............................................................................7
System flow chart for payroll system..............................................................................................8
Internal control weakness of the systems.......................................................................................9
Risks associated with systems.......................................................................................................10
Conclusion......................................................................................................................................11
Bibliography...................................................................................................................................12

3BELL STUDIO STRATEGIC INFORMATION SYSTEM
Introduction
The organisation Bell studio mainly aims at processing the products towards their
intended customers. The main manufacturers for the organisation are from Australia, New
Zealand, Japan and China. The report will describe the internal control weaknesses that are
identified with each system present in the organisation.
About the Bell studio system
The organisation has three major systems that is cash disbursement system purchase
system and the payroll system. These three systems play a major role in producing the product
and maintain a better relationship with the employees. The main purpose of using this system
is to generate a better way of managing the cash is with in the cash disbursement system. This
also allows the purchasing clerk to select appropriate vendor to make orders.This system in its
processing once the cash disbursement system receives the cheque. On the other hand the
processing of the system of payroll mainly focuses on generating payments. Payments are
generated to words the intended employs once the working hour cards are reviewed.

4BELL STUDIO STRATEGIC INFORMATION SYSTEM
Data flow diagram for purchase system and cash disbursement system
The above diagram is depicted for the purpose of understanding the data flow between cash
disbursement and purchase system. The main reason behind integrating both the system
together is that there are several activities that are linked with each other. Thus it become
essential to include the activities within the same data flow diagram

5BELL STUDIO STRATEGIC INFORMATION SYSTEM
Data flow diagram for payroll system
The above diagram is developed for understanding the activities that is taking place
between the payroll system. The main activity of payroll system is to review the timecards of
employees for generating the payments.

6BELL STUDIO STRATEGIC INFORMATION SYSTEM
System flowchart for purchase system
The main reason behind using a system flow chart for depicting the activities is that it
helps in understanding the flow of control within the system. The process gets terminated once
the documents are being sent to cash disbursement system.

7BELL STUDIO STRATEGIC INFORMATION SYSTEM
System flowchart for cash disbursement system
The developed system flowchart chart is being is being developed for the purpose of
understanding the activities that is taking place within the system.

8BELL STUDIO STRATEGIC INFORMATION SYSTEM
System flow chart for payroll system
The ever flow chart is being prepared for payroll system that helps in deter mining the
payments that are processed for each employee with in the organisation. The payments are
processed only based on time cards. Timecard are basically used for the purpose of storing the
working hours.

9BELL STUDIO STRATEGIC INFORMATION SYSTEM
Internal control weakness of the systems
Internal control weaknesses are referred to the issues that are faced with in the system. These
weaknesses restricts the system from performing their activities. Hence it becomes essential to
identify the internal weakness between each system so that it can be easily mitigated. The
major internal weaknesses associated with the system are as follows:
 The internal weaknesses that is identified with in the payroll system is that the data are
being reconciled by different supervisors. This leads to consumption of you which time
and the process becomes lengthy. As a result it becomes difficult to manage the
activities within the system. This turns out to be one of the most internal weaknesses.
 With the increase in payroll system the wait time for employees also increases as a
result the dissatisfaction rate increases within each employee.
 In appropriate control over the activities taking place within the system also leads to
hampering the system. This will eventually lead to hamper the performance of the
system. Thus it become an essential reason to mitigate the risks that come along with
his weaknesses.
 Cash disbursement system lacks proper control over the activities. This hampers the
cash flow that takes place within the system.
 As the system reviews it the data by different supervisors there are chances of data
redundancy increases. With the data didn’t see concept the storage consumed also
increases and henceit tends to impact the performance of the system.
Risks associated with systems
After identifying the internal control weaknesses associated with each system it can be stated
that these weaknesses are needed to be mitigated. There are some risks that arise with the
internal weaknesses that are described below:
 Due to improper control over the system it is of served that unauthorised persons get
access to confidential data. This has the ability to have impact the organisation
performance.
 The timecards developed can be modified by the employees and hence this can cause
huge error at the time of cash payment.
 System lacks in having proper control and hence it can cause huge errors.
 Due to involvement of more than one supervisor is the chances of errors and the
payment time increases.
 The performance of the system gets impacted with a huge number of processes
conducted by the supervisors.
Conclusion
After analysing the assessment it can be stated that there are several internal control
weaknesses within the systems of the organisation. The main weakness that is being identified

10BELL STUDIO STRATEGIC INFORMATION SYSTEM
within the system is related with the lengthy process. The lengthy process has an ability to
impact the overall performance of the system does it becomes essential to ensure that proper
mitigation strategies has been implemented to overcome such situations. Thus it can be
concluded that the report has successfully identified the internal control weaknesses that can
impact the overall performance of the organisation.

11BELL STUDIO STRATEGIC INFORMATION SYSTEM
Bibliography
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