Strategic Information Systems for Business and Enterprise

Running head: STRATEGIC INFORMATION SYSTEMS
STRATEGIC INFORMATION SYSTEMS FOR
BUSINESS AND ENTERPRISE
Name of the Student
Name of the University
Author Note

1STRATEGIC INFORMATION SYSTEMS
Table of Contents
Introduction........................................................................................................................2
Data flow diagram of purchased system...........................................................................2
Data flow diagram of cash disbursement system..............................................................2
Data flow of the payroll system..........................................................................................4
System flowchart of purchase system...............................................................................4
System flowchart of cash disbursements systems............................................................5
System flowchart of payroll system...................................................................................8
Internal control weaknesses............................................................................................10
Conclusion.......................................................................................................................15
Bibliography.....................................................................................................................16

2STRATEGIC INFORMATION SYSTEMS
Introduction
The report aims at describing the information system that is being used for the
organization. Bell Studio is an organization that is basically Adelaide based wholesaler
that aims at supplying the arts. The bell studio company has a better centralized
accounting system that aims at providing better services towards different locations.
The organization has developed a proper description about the purchase system, cash
disbursement and payroll system. The report will focus on describing each system
individually so that it can ensure better assessment of the risks and problems
effectively. The diagrams are developed with proper illustration that helps in
understanding the main working that is taking place within each system.
Data flow diagram of purchased system
The main aim of this diagram is to describe the different activities that are
taking place within the purchase system of the Bell studio. The purchase system of bell
studio aims at performing the task that includes receiving the goods, getting proper
details regarding the orders made digitally, developing a copy for purchase order ,
checking ledger, sending details related to purchase and choosing appropriate vendors.
The main components that are associated with the bell studio purchase system includes
vendor, receiving clerk, cash disbursement, accounts payable clerk and purchasing
clerk. The purchase system will ensure that proper support is provided towards the
system and will check whether each activity is performed effectively or not.
Data flow diagram of cash disbursement system
The data flow diagram of cash disbursement system is mainly aims at focusing
on the systems that are performed by the Bell studio organization. The main
components that are associated with the bell studio cash disbursement system are clerk

3STRATEGIC INFORMATION SYSTEMS
of cash disbursement, accounts, receiving clerk and vendor. The receiving clerk is
responsible for purchasing the order copy, filing the invoice, receiving proper report and
sending the cheque copy. The vendor is responsible for receiving the cheque. The
accounts entity is responsible for signing into and requesting for the cheque. The
accounts department is responsible for receiving the cheque from bell studio cash
disbursement system.
Data flow of the payroll system
The data flow diagram for payroll system includes 3 entities that plays crucial
role. The main entities related to the payroll system are employees, payroll clerk,
account payable clerk and the ledger clerk. The functions that are performed by the
system includes receiving the work hour cards, recording work hours within the cards,
time card data, digital employee records, reviewing the payroll registers, prepare
disbursement vouchers and sending the vouchers towards the account payable. In
addition to this payroll system includes files voucher, payroll register and reviewing the
vouchers. This also includes details regarding vouchers, and payroll registers.
System flowchart of purchase system