Project Documentation for System Development (Bespoke System) for Cost Management Activities

This project documentation outlines the scope, deliverables, milestones, cost estimates, assumptions, risks, limitations, and acceptance criteria for the development of a bespoke system for cost management activities. The project was initiated by a consultancy firm and involves stakeholders such as the CEO of the State Bank and project team members. The project is time-bound and budget-bounded with a quality constraint of automatic cost estimation.

Running head: PROJECT DOCUMENTATION
Project Documentation
System development (Bespoke System) for cost management activities
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1PROJECT DOCUMENTATION
Table of Contents
1. Scope Management Plan..............................................................................................................2
1.1 Project Overview including Owner, Sponsors, and Stakeholders.........................................2
1.2 Problem Statement.................................................................................................................2
1.3 Project Deliverables...............................................................................................................2
1.4 Milestones..............................................................................................................................3
1.5 Cost Estimates.......................................................................................................................3
1.6 Project Assumptions and Risks.............................................................................................4
1.7 Project Limitations.................................................................................................................5
1.8 Project Acceptance Criteria...................................................................................................5
1.9 WBS.......................................................................................................................................6
1.10 Network Diagram (showing critical path)...........................................................................6
1.11 Gantt Chart...........................................................................................................................7
1.11 Gantt Chart...........................................................................................................................7
1.12 Time Phased Budget............................................................................................................8
1.13 Procurement Plan.................................................................................................................8
1.14 Communication Plan...........................................................................................................8
1.15 Budget Cost Estimates.........................................................................................................8
1.16 S-Curve of Cost Estimates...................................................................................................9
1.17 Parametric/Bottom up........................................................................................................10
2. Stakeholder Register..................................................................................................................10
Bibliography..................................................................................................................................12

2PROJECT DOCUMENTATION
1. Scope Management Plan
1.1 Project Overview including Owner, Sponsors, and Stakeholders
The project of System development (Bespoke System) for cost management activities has
been developed using the information technology management for the development of the
successful and integrated management process. The information system developed (bespoke
system) would be helpful for ensuring the completion of the cost benefit analysis and integrating
the management of the successful integration management. The successful analysis of the factors
would be capable of integrating the operation development for the complete integration and
development.
The project has been initiated by the Consultancy Firm for developing the system for
their cost management activities. David James was the CEO of the consultancy firm and the
primary owner of the project. The CEO of State Bank, Barney Lewis would serve the project
requirement analysis. The project team members and end users of the system are the other
stakeholders of the project.
1.2 Problem Statement
The organization had required the faster and more effective management of the activities
for ensuring the deployment of the innovative operations. The significant utilization of the
factors would be helpful for ensuring the management of the factors and integration
management. The major problem is faced when the effective cost factors, management plan, and
resource management would be required. The problem definition is helpful for identifying the
prospect of issues identification for the project.
1.3 Project Deliverables
The deliverables of the project of System development (Bespoke System) for cost
management activities include,
 Project Documents (initiation, planning, and final reports)
 System Design and Program for the system

3PROJECT DOCUMENTATION
 Merged Server (existing with the new server)
 Client PC configuration with Windows 10
1.4 Milestones
The milestones for the project of System development (Bespoke System) for cost
management activities includes,
WBS Task Name Duration Start Finish
M1 Project is kicked off 0 days Thu 10/11/18 Thu 10/11/18
M2 Resources are accumulated 0 days Wed 10/10/18 Wed 10/10/18
M3 Design is developed 0 days Fri 10/12/18 Fri 10/12/18
M4 System is developed 0 days Wed 10/17/18 Wed 10/17/18
M5 Configuration of PCs is done 0 days Thu 10/25/18 Thu 10/25/18
M6 Results are documented 0 days Mon 10/29/18 Mon 10/29/18
M7 Training Completed 0 days Thu 10/25/18 Thu 10/25/18
M8 Project is closed 0 days Fri 11/2/18 Fri 11/2/18
1.5 Cost Estimates
The cost estimates for the project of System development (Bespoke System) for cost
management activities,
Resource Name Type Work Standard Rate Cost
Project Manager Work 40 $100.00 $4,000.00
Planner Work 32 $40.00 $1,280.00
Network Engineer Work 88 $90.00 $7,920.00
Data Admin Work 64 $75.00 $4,800.00
Programmer Work 96 $90.00 $8,640.00

4PROJECT DOCUMENTATION
Designer Work 16 $70.00 $1,120.00
System Engineer Work 56 $95.00 $5,320.00
Tester Work 64 $60.00 $3,840.00
Trainer Work 64 $50.00 $3,200.00
Support team Work 48 $45.00 $2,160.00
Server Cost Human 1 $2,000.00 $2,000.00
Design Software Human 1 $1,000.00 $1,000.00
Database Storage Human 1 $1,000.00 $1,000.00
Programming Software Human 1 $1,300.00 $1,300.00
Windows 10 Human 10 $100.00 $1,000.00
NIC Card Human 10 $50.00 $500.00
Testing tools Human 4 $200.00 $800.00
Documents Human 3 $40.00 $120.00
Total Budget $50,000.00
1.6 Project Assumptions and Risks
The assumptions of the project of System development (Bespoke System) for cost
management activities are,
 Completion of project in estimated time and budget
 Feasible Project plan is made
 Positive Test Results are found
 Implementation plan is helpful for successful operations
The risks for the project of System development (Bespoke System) for cost management
activities are,
Risk Likelihood (L) Impact (I) Rating (L*I)
Delay in Completion 5 2 10
Over budget 3 3 9
Issues in Server Installation 2 5 10
Compiling Errors in Codes 3 5 15
Installation Issues 2 4 8

5PROJECT DOCUMENTATION
1.7 Project Limitations
The limitations of the project of System development (Bespoke System) for cost
management activities are,
 Time bounded by 25 days
 Budget Bounded by $50,000.00
 Quality Constraint of automatic cost estimation
1.8 Project Acceptance Criteria
The acceptance criteria of System development (Bespoke System) for cost management
activities are,
 Project completed in time
 No Extra resources have been used
 System is helpful for generating automatic cost estimation

6PROJECT DOCUMENTATION
1.9 WBS
System development
(Bespoke System) for
cost management
activities
Phase 1: Initiation
Requirements are
analysed
Information is
collected
Project is Planned
Project is kicked off
Phase 2: Resource
Accumulation
Server
Requriements are
analyzed
Data is analysed
Server is purchased
Programming
language is selected
Resources are
accumulated
Phase 3: Development
Design Development
User Interface is
designed
Program Structure is
developed
Database is
designed
Design is developed
Function Development
System is
programmed
Data is imported via
XML
Server is configured
New and Existing
server are merged
System is developed
Phase 4: Client PC Set up
Windows
Configuration in 25
PCs is done
NIC card is installed
Software is installed
Configuration of
PCs is done
Phase 5: Testing
Netw ork is tested
System Function is
tested
Server is simulated
User Acceptance is
tested
Results are
documented
Phase 6: Training
Manuals are made
Proper Training is
given
Training Process is
evaluated
Training Completed
Phase 7: Closure
Go Live Support
Final Report is made
Project is reviewed
Project is closed
1.10 Network Diagram (showing critical path)
3 4
7
8
9
10
11
14
15
16
17
19
20
21 22
23
25
26 27
28
30
31
32
33
34
36 37 38 39
41 42 43 44
52

7PROJECT DOCUMENTATION
1.11 Gantt Chart
DI askT
Mode
SWB ask ameT N Durati on Start
0 0 System development
(Bespoke System) for cost
management activities
25 days Mon 10/1/18
1 1 Phase 1: Initiation 9 days Mon 10/1/18
2 1.1 Requirements are analysed days3 Mon 10/1/18
3 1.2 nformati on is collectedI days2 huT 10/4/18
4 1.3 roject is lannedP P days4 Mon 10/8/18
5 M1 roject is kicked offP days0 huT 10/11/18
6 2 Phase 2: Resource Accumulation5 days Thu 10/4/18
7 2.1 Server Requriements are analyzeddays2 huT 10/4/18
8 2.2 Data is analysed days3 Mon 10/8/18
9 2.3 Server is purchased day1 Mon 10/8/18
10 2.4 rogramming language is selectedP day1 huT 10/4/18
11 M2 Resources are accumulated days0 edW 10/10/18
12 3 Phase 3: Development 9 days Fri 10/5/18
13 3.1 Design Development 6 days Fri 10/5/18
14 3.1.1 ser nterface is designedU I days2 Mon 10/8/18
15 3.1.2 rogram Structure isP
developed
days2 riF 10/5/18
16 3.1.3 Database is designed days2 huT 10/11/18
17 M3 Design is developed days0 riF 10/12/18
18 3.2 Function Development 7 days Tue 10/9/18
19 3.2.1 System is programmed days5 ueT 10/9/18
20 3.2.2 Data is imported via MX L days3 Mon 10/15/18
21 3.2.3 Server is confi gured days4 ueT 10/9/18
22 3.2.4 ew and isti ng serverN Ex
are merged
days2 Mon 10/15/18
23 M4 System is developed days0 edW 10/17/18
24 4 Phase 4: Client PC Set up 7 days Wed 10/17/18
25 4.1 indows Confi gurati on inW
Cs is done25 P
days7 edW 10/17/18
26 4.2 C card is installedNI days2 edW 10/17/18
27 4.3 Soft ware is installed days4 riF 10/19/18
28 M5 Confi gurati on of Cs is doneP days0 huT 10/25/18
29 5 Phase 5: Testing 11 days Mon 10/15/18
30 5.1 etwork is testedN days2 edW 10/17/18
31 5.2 System uncti on is testedF days2 riF 10/19/18
32 5.3 Server is simulated days2 Mon 10/15/18
33 5.4 ser Acceptance is testedU days2 riF 10/26/18
34 M6 Results are documented days0 Mon 10/29/18
35 6 Phase 6: Training 8 days Tue 10/16/18
36 6.1 Manuals are made days2 ueT 10/16/18
37 6.2 roper raining is givenP T days5 huT 10/18/18
38 6.3 raining rocess is evaluatedT P day1 huT 10/25/18
39 M7 raining CompletedT days0 huT 10/25/18
40 7 Phase 7: Closure 6 days Fri 10/26/18
41 7.1 o ive SupportG L days2 riF 10/26/18
42 7.2 inal Report is madeF days3 ueT 10/30/18
43 7.3 roject is reviewedP day1 riF 11/2/18
44 M8 roject is closedP days0 riF 11/2/18
Project Manager
Project Manager,Documents[1]
Planner
10/11
Network Engineer
Data Admin
Network Engineer,Server Cost[1]
Programmer
10/10
Designer,Design Software[1]
Programmer,Programming Software[1]
Data Admin,Database Storage[1]
10/12
Programmer
Data Admin
Network Engineer
Network Engineer
10/17
System Engineer,Windows 10[10]
Network Engineer,NIC Card[10]
Programmer
10/25
Tester,Testing tools[1]
Tester,Testing tools[1]
Tester,Testing tools[1]
Tester,Testing tools[1]
10/29
Trainer,Documents[1]
Trainer
Trainer
10/25
Support team
Support team,Documents[1]
Support team
11/2
M F T S W S T M F T S W S
Sep 23, '18 ctO 7, '18 ctO 21, '18 ovN 4, '18 ovN 18, '18

8PROJECT DOCUMENTATION
1.12 Time Phased Budget
1.13 Procurement Plan
The procurement plan of operations had been developed for entitling the improvement of the
factors and listing effective contract between the contracts in the project with project owner. The
procurement plan would be effectively dealt with the management of the activities. The
completion of the project would be effectively managed with the development plan.
1.14 Communication Plan
The communication operation has been helpful for development of the factors aligning the
utilization and development. The communication plan would be helpful for taking care of the
information transfer and listing proper management of the successive management. The
improved information transfer would be helpful for making sure that the information access can
be aligned effectively.
1.15 Budget Cost Estimates
Resource Name Type Work Standard Rate Cost
Project Manager Work 40 $100.00 $4,000.00
Planner Work 32 $40.00 $1,280.00
Network Engineer Work 88 $90.00 $7,920.00
Data Admin Work 64 $75.00 $4,800.00
Programmer Work 96 $90.00 $8,640.00

9PROJECT DOCUMENTATION
Designer Work 16 $70.00 $1,120.00
System Engineer Work 56 $95.00 $5,320.00
Tester Work 64 $60.00 $3,840.00
Trainer Work 64 $50.00 $3,200.00
Support team Work 48 $45.00 $2,160.00
Server Cost Human 1 $2,000.00 $2,000.00
Design Software Human 1 $1,000.00 $1,000.00
Database Storage Human 1 $1,000.00 $1,000.00
Programming Software Human 1 $1,300.00 $1,300.00
Windows 10 Human 10 $100.00 $1,000.00
NIC Card Human 10 $50.00 $500.00
Testing tools Human 4 $200.00 $800.00
Documents Human 3 $40.00 $120.00
Total Budget $50,000.00
1.16 S-Curve of Cost Estimates

10PROJECT DOCUMENTATION
1.17 Parametric/Bottom up
The parametric estimation of the cost is done by using effective bottom up estimation in which
the project resources are aligned cohesively for ensuring the management of the factors for
development and alignment of the improved resources. The bottom up estimation is done by
considering the factors of information management development. The analysis of the factors and
significant utilization of the operations had resulted in forming major setback for the integration
and development of effective estimation of the costs. The bottom up estimation is helpful for
taking care of the resource utilization and analysis of the successful estimation process.
2. Stakeholder Register
The stakeholder register for the project of Development of Bespoke System for project
estimating, costing, and budgeting system are,
Name Position Role Contact
Informati
on
Requireme
nts
Expectati
ons
Influen
ce
Classificat
ion
David
James
CEO of
Consulta
ncy Firm
Owner +41-
XXXX-
XXXX
Bespoke
System
High High Internal
Barney
Lewis
CEO of
State
Bank
Sponsor +41-
XXXX-
XXXX
Revenue
Generation
High High External
<<nam
e of the
student
>>
Manager
of the
Project
Firm
Project
Manager
+41-
XXXX-
XXXX
Completion
of project
Low High Internal
Barry
Simpso
Head Program +41-
XXXX-
Execution Low Low External

11PROJECT DOCUMENTATION
n Engineer mer XXXX of the codes
Ross
Bing
Quality
Head
Analyst +41-
XXXX-
XXXX
Functions
of the
System
High Low External

12PROJECT DOCUMENTATION
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technology. Routledge.
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Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management.
Project Management Institute.