Development of Bespoke System for Project Estimating, Costing, and Budgeting System

This project documentation outlines the development of a bespoke system for project estimating, costing, and budgeting. It includes a scope management plan, stakeholder register, WBS, Gantt chart, time phased budget, and procurement plan.

Running head: PROJECT DOCUMENTATION
Project Documentation
Development of Bespoke System for project estimating, costing, and budgeting system
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1PROJECT DOCUMENTATION
Table of Contents
1. Scope Management Plan..............................................................................................................2
1.1 Project Overview including Owner, Sponsors, and Stakeholders.........................................2
1.2 Problem Statement.................................................................................................................2
1.3 Project Deliverables...............................................................................................................2
1.4 Milestones..............................................................................................................................3
1.5 Cost Estimates.......................................................................................................................4
1.6 Project Assumptions and Risks.............................................................................................4
1.7 Project Limitations.................................................................................................................5
1.8 Project Acceptance Criteria...................................................................................................5
1.9 WBS.......................................................................................................................................7
1.10 Network Diagram (showing critical path)...........................................................................7
1.11 Gantt Chart...........................................................................................................................8
1.12 Time Phased Budget............................................................................................................9
2. Stakeholder Register....................................................................................................................9

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1. Scope Management Plan
1.1 Project Overview including Owner, Sponsors, and Stakeholders
The project is developed for case study of Information System where a new information
system (Bespoke system) would be developed using the programming language of C# that would
be helpful for developing the effective implication management. The system would be developed
considering the function of project cost estimating, budgeting, and schedule estimating. The
completion of the system would result in developing the effective system for creation of the cost
baseline, cash flow, earned value calculation, percentage complete proposal. The project owner
is Jack Nicholson, proprietor of a consultancy firm that would require the system for his firm.
The project sponsor is Diana Keith, CEO of State Bank and she would support the project with
resources. The stakeholders of the project include the owner, sponsor, project manager, steering
committee, and project team.
1.2 Problem Statement
It is very crucial for calculating the project cost, budget, and schedule and with the
growth of the project scale, the calculation have become very complex. Hence, the bespoke
system would help the organization with creation of the cost baseline, cash flow, earned value
calculation, percentage complete proposal.
1.3 Project Deliverables
The deliverables for the project of Development of Bespoke System for project
estimating, costing, and budgeting system include,

3PROJECT DOCUMENTATION
a) Proper Documentation of the charter, plan, risk management, and final report
b) Design of the Bespoke System and it simulation
c) Program for the Bespoke System
d) New Server merged with the existing server
e) 25 Client PCs configured with Windows 10, NIC card, and the system
f) Proper Testing Results
1.4 Milestones
The milestones for the project of Development of Bespoke System for project estimating,
costing, and budgeting system are,
WBS Task Name Duration Start Finish
M1 Kick off 0 days Fri 10/12/18 Fri 10/12/18
M2
Information Phase
Completed
0 days Thu 10/11/18 Thu 10/11/18
M3 Design Approval 0 days Tue 10/16/18 Tue 10/16/18
M4 System Developed 0 days Mon 10/22/18 Mon 10/22/18
M5 PCs Configuration done 0 days Mon 11/5/18 Mon 11/5/18
M6 Testing Results Documented 0 days Tue 11/6/18 Tue 11/6/18
M7 Training Completed 0 days Thu 11/1/18 Thu 11/1/18
M8 Project Closure 0 days Thu 11/15/18 Thu 11/15/18

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1.5 Cost Estimates
The cost estimates for the project of Development of Bespoke System for project
estimating, costing, and budgeting system are,
Project Budget Estimation
Project Name: Development of Bespoke System for project estimating,
costing, and budgeting system
Resource Name Type Duration/Units Standard Rate Total Cost
Project Manager Human 40 $125.00 $5,000.00
Planner Human 40 $40.00 $1,600.00
Network Engineer Human 136 $100.00 $13,600.00
Data Admin Human 88 $85.00 $7,480.00
Programmer Human 152 $110.00 $16,720.00
Designer Human 24 $90.00 $2,160.00
System Engineer Human 80 $120.00 $9,600.00
Tester Human 96 $70.00 $6,720.00
Trainer Human 80 $50.00 $4,000.00
Support team Human 64 $45.00 $2,880.00
Server Cost Material 1 $4,000.00 $4,000.00
Design Software Material 1 $1,000.00 $1,000.00
Database Storage Material 1 $1,500.00 $1,500.00
Programming Software Material 1 $1,300.00 $1,300.00
Windows 10 Material 10 $100.00 $1,000.00
NIC Card Material 10 $55.00 $550.00
Testing tools Material 4 $200.00 $800.00
Documents Material 3 $30.00 $90.00
Total Budget $80,000.00
1.6 Project Assumptions and Risks

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The assumptions for the project of Development of Bespoke System for project
estimating, costing, and budgeting system are,
 Project would be completed in the estimated time and budget
 Project Plan would be feasible for the organization
 Testing Results are positive and supportive
 Improvement Plan would be helpful for analysing the development factors
The risks for the project of Development of Bespoke System for project estimating,
costing, and budgeting system are,
Risk Likelihood
(L)
Impact (I) Rating (L*I)
Delay in Completion 5 2 10
Over budget 3 3 9
Issues in Server Installation 2 5 10
Compiling Errors in Codes 3 5 15
Installation Issues 2 4 8
1.7 Project Limitations
The limitations for the project of Development of Bespoke System for project estimating,
costing, and budgeting system are,
 Time Bounded by the duration of 34 days
 Cost Bounded by a budget of $80,000.00
 Quality Bounded by the functions of automatic
1.8 Project Acceptance Criteria

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The acceptance criteria for the project of Development of Bespoke System for project
estimating, costing, and budgeting system are,
 Project had been completed in the estimated time and budget
 Project Plan had been feasible for the organization
 Testing Results were positive and supportive for implementation

7PROJECT DOCUMENTATION
1.9 WBS
Development of Bespoke
System for project
estimating, costing, and
budgeting system
Requirement Gathering
Requirement
Analysis
Information
Collection
Project Planning
Kick off
Technical Specification
Analysis of Server
Requirements
Data Analysis
Purchasing of
Server
Selection of
Programming
Language
Information Phase
Completed
Development
Design
UI designing
Programming
Structure
development
Database Designed
Design Approval
Function
Programming the
system
Data import via XML
Server
Configuration
Existing Network is
connected to new
server
System Developed
Client PC Set up
25 PCs configuration
with Windows 10
NIC card is installed
Software Installation
PCs Configuration
done
Testing
Network Testing
System Function
Testing
Simulation of Server
User Acceptance
Testing
Testing Results
Documented
Training
Training Manuals
Proper Training is
given
Training Evaluation
Training Completed
Closing
Go Live Support
Final Documentation
Project Review
Project Closure
1.10 Network Diagram (showing critical path)
2 3 4
7
8
9
10
11
14
15
16
17
19
20
21 22
23
25
26 27
28
30
31
32
33
34
36 37 38 39
41 42 43 44
5

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1.11 Gantt Chart
ID Task
Mode
WBS Task Name Duration
0 0 Development of Bespoke
System for project
estimating, costing, and
budgeting system
34 days
1 1 Requirement Gathering 10 days
2 1.1 Requirement Analysis 2 days
3 1.2 Information Collection 3 days
4 1.3 Project Planning 5 days
5 M1 Kick off 0 days
6 2 Technical Specification 7 days
7 2.1 Analysis of Server Requirements3 days
8 2.2 Data Analysis 4 days
9 2.3 Purchasing of Server 2 days
10 2.4 Selection of Programming Language1 day
11 M2 Information Phase Completed0 days
12 3 Development 13 days
13 3.1 Design 9 days
14 3.1.1 UI designing 3 days
15 3.1.2 Programming Structure
development
3 days
16 3.1.3 Database Designed 3 days
17 M3 Design Approval 0 days
18 3.2 Function 10 days
19 3.2.1 Programming the system 8 days
20 3.2.2 Data import via XML 4 days
21 3.2.3 Server Configuration 6 days
22 3.2.4 Existing Network is
connected to new server
3 days
23 M4 System Developed 0 days
24 4 Client PC Set up 10 days
25 4.1 25 PCs configuration with Windows 1010 days
26 4.2 NIC card is installed 3 days
27 4.3 Software Installation 7 days
28 M5 PCs Configuration done 0 days
29 5 Testing 14 days
30 5.1 Network Testing 3 days
31 5.2 System Function Testing 3 days
32 5.3 Simulation of Server 3 days
33 5.4 User Acceptance Testing 3 days
34 M6 Testing Results Documented0 days
35 6 Training 10 days
36 6.1 Training Manuals 2 days
37 6.2 Proper Training is given 7 days
38 6.3 Training Evaluation 1 day
39 M7 Training Completed 0 days
40 7 Closing 8 days
41 7.1 Go Live Support 2 days
42 7.2 Final Documentation 4 days
43 7.3 Project Review 2 days
44 M8 Project Closure 0 days
Project Manager
Project Manager,Documents[1]
Planner
10/12
Network Engineer
Data Admin
Network Engineer,Server Cost[1]
Programmer
10/11
Designer,Design Software[1]
Programmer,Programming Software[1]
Data Admin,Database Storage[1]
10/16
Programmer
Data Admin
Network Engineer
Network Engineer
10/22
System Engineer,Windows 10[10]
Network Engineer,NIC Card[10]
Programmer
11/5
Tester,Testing tools[1]
Tester,Testing tools[1]
Tester,Testing tools[1]
Tester,Testing tools[1]
11/6
Trainer,Documents[1]
Trainer
Trainer
11/1
Support team
Support team,Documents[1]
Support team
11/15
M W F S T T S M W F S T T S M W F S T T S M W F S T T S M W F S T
Sep 30, '18 Oct 7, '18 Oct 14, '18 Oct 21, '18 Oct 28, '18 Nov 4, '18 Nov 11, '18 Nov 18, '18 Nov 25, '18 Dec 2, '18

9PROJECT DOCUMENTATION
1.12 Time Phased Budget
September 30,
2018 October 7,
2018 October 14,
2018 October 21,
2018 October 28,
2018 November 4,
2018 November 11,
2018
$0.00
$5,000.00
$10,000.00
$15,000.00
$20,000.00
$25,000.00
$10,936.67
$21,493.33
$13,588.33 $14,698.33
$13,180.00
$4,648.33
$1,455.00
1.13 Procurement Plan
The procurement of the project would be done following the Fixed Cost Contract between the
contractors (including sub contractors) and the project owner. The contractor would deliver the
project requirements and implementing the effective development management. The information
development would be effectively managed with the consideration and formation development.
1.14 Communication Plan
The communication plan would be effectively managed for integrating the development of the
information management and utilization development. The communication of the project plan
would be developed for involving the management of the communication means and implying
the management of the successful project plan development. The implication would be
developed for considering the development of communication operations.

10PROJECT DOCUMENTATION
1.15 Budget Cost Estimates
Resource Name Type Duration/Units Standard Rate Total Cost
Project Manager Human 40 $125.00 $5,000.00
Planner Human 40 $40.00 $1,600.00
Network Engineer Human 136 $100.00 $13,600.00
Data Admin Human 88 $85.00 $7,480.00
Programmer Human 152 $110.00 $16,720.00
Designer Human 24 $90.00 $2,160.00
System Engineer Human 80 $120.00 $9,600.00
Tester Human 96 $70.00 $6,720.00
Trainer Human 80 $50.00 $4,000.00
Support team Human 64 $45.00 $2,880.00
Server Cost Material 1 $4,000.00 $4,000.00
Design Software Material 1 $1,000.00 $1,000.00
Database Storage Material 1 $1,500.00 $1,500.00
Programming Software Material 1 $1,300.00 $1,300.00
Windows 10 Material 10 $100.00 $1,000.00
NIC Card Material 10 $55.00 $550.00
Testing tools Material 4 $200.00 $800.00
Documents Material 3 $30.00 $90.00
1.16 S-Curve of Cost Estimates

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Project Manager
Planner
Network Engineer
Data Admin
Programmer
Designer
System Engineer
Tester
Trainer
Support team
Server Cost
Design Software
Database Storage
Programming Software
Windows 10
NIC Card
Testing tools
Documents
$0.00
$10,000.00
$20,000.00
$30,000.00
$40,000.00
$50,000.00
$60,000.00
$70,000.00
$80,000.00
$90,000.00
Budget Estimates
Cummulative Budget
1.17 Parametric/Bottom up
The cost estimation has been done using parametric/bottom up estimation and it would help in
ensuring that the cost estimates of the project procurement processes. The estimation of the

12PROJECT DOCUMENTATION
bottom up estimation would be implied for easing the management of the processes. The
resource analysis would be helpful for entailing the development of the improved budget
resources and forming effective and influential development model.
2. Stakeholder Register
The stakeholder register for the project of Development of Bespoke System for project
estimating, costing, and budgeting system are,
Name Position Role Contact
Informati
on
Requireme
nts
Expectati
ons
Influen
ce
Classificat
ion
Jack
Nichols
on
CEO of
Consulta
ncy Firm
Owner +41-
XXXX-
XXXX
Bespoke
System
High High Internal
Diana
Keith
CEO of
State
Bank
Sponsor +41-
XXXX-
XXXX
Revenue
Generation
High High External
<<nam
e of the
student
>>
Manager
of the
Project
Firm
Project
Manager
+41-
XXXX-
XXXX
Completion
of project
Low High Internal
Teddy
Lewis
Head
Engineer
Program
mer
+41-
XXXX-
XXXX
Execution
of the codes
Low Low External
Katie
McQue
en
Quality
Head
Analyst +41-
XXXX-
XXXX
Functions
of the
System
High Low External