BNV6047 Project Management

BNV6047 Project Management
Academic Year 2018
CWRK001 – Project Stakeholder and Risk Management
Name of the University
Name of Student
ID of Student
Dated: April 26, 2018
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Contents
Background............................................................................................................................................2
Project Review...................................................................................................................................2
Project Schedule................................................................................................................................2
Project Budget...................................................................................................................................3
Rationale...............................................................................................................................................3
Project Organization..............................................................................................................................4
Stakeholder Analysis and Management................................................................................................4
Sustainability and Building Performance...............................................................................................6
Sustinability.......................................................................................................................................6
Project performance management plan............................................................................................7
Safety & Health Management...............................................................................................................8
Risk management..................................................................................................................................8
Communications management............................................................................................................11
Conclusions..........................................................................................................................................12
References...........................................................................................................................................12

Background
This project is about an early stage residential construction work, which involves
development processes from laying the road for access to the site until the construction of the
Fit gates. The project is expected to take 5 months to complete from June to October 2018.
The project would be completed within the allotted budget of $618,997 and a contingency
amount of $61900 would be kept for handling emergencies.
Project Review
In the proposal stage of the project, a network diagram was prepared and critical paths were
calculated to arrive at two alternative solutions.
Project Schedule
The critical path was A-B-C-E-F-G-H and the project had the following schedule defined:
Task Name Early Start Late Start Early Finish Late Finish
Total
Slack
(Sireesh
a &
Shankar,
2010)
Free
Slack
Early stage
residential
construction
project
Mon 02-04-
18
Mon 02-04-
18
Mon 06-08-
18
Mon 06-08-
18 0 days 0 days
A - Lay access
road
Mon 02-04-
18
Mon 02-04-
18
Wed 18-04-
18
Wed 18-04-
18 0 days 0 days
B - Erect fence Thu 19-04-18 Thu 19-04-18 Mon 30-04-
18
Mon 30-04-
18 0 days 0 days
C - Demolition of
existing structure Tue 01-05-18 Tue 01-05-18 Thu 17-05-18 Thu 17-05-18 0 days 0 days
D - Disposal of
demolished
material, off site
Fri 18-05-18 Wed 01-08-
18
Wed 23-05-
18
Mon 06-08-
18 64 days 64 days
E - Top soil
removal Fri 18-05-18 Fri 18-05-18 Thu 07-06-18 Thu 07-06-18 0 days 0 days
F - Hard-core
filling and
compacting
Fri 08-06-18 Fri 08-06-18 Mon 25-06-
18
Mon 25-06-
18 0 days 0 days

G - Erect site
accommodation Tue 26-06-18 Tue 26-06-18 Thu 12-07-18 Thu 12-07-18 0 days 0 days
H - Fit out Fri 13-07-18 Fri 13-07-18 Mon 06-08-
18
Mon 06-08-
18 0 days 0 days
I - Electrical
services Fri 18-05-18 Fri 06-07-18 Thu 24-05-18 Thu 12-07-18 42 days 42 days
J - Temporary
drain connection Fri 18-05-18 Tue 26-06-18 Mon 04-06-
18 Thu 12-07-18 33 days 33 days
K - Excavate and
lay water service Fri 18-05-18 Mon 02-07-
18 Tue 29-05-18 Thu 12-07-18 38 days 38 days
L - Fit gates Fri 13-07-18 Mon 30-07-
18 Fri 20-07-18 Mon 06-08-
18 14 days 14 days
a) It was found that increasing duration of electrical activity was not going to affect the
overall project schedule s the activity had a 42 days float and thus, its duration was
increased to revise the schedule. An alternative solution was use of this time for
reduction in the project schedule by 40 days, which would change the critical path to
A B C D E F G H and L. However, this would require additional resources to be
recruited. Reduction in time would have major commercial benefits, as site work
would be reduced by 14 days.
Project Budget
Project Budget is $618,997 and a contingency amount of $61900 would be added to it for
approval. The table below shows the distribution of the total funds into each activities of
construction that would be carried out on the project:

Rationale
The rationale behind this project is to understand the process of early stages of residential
construction and developing a project management plan that is covering all the necessary
project management areas including budgeting, risk management, stakeholder management,
safety management, and communication management. This report has been prepared as a
base for the development of project plan for each of these project management areas.
Project Organization
The organization is a contractor that is into construction work for building and the current
project involves construction of a residential building, which the first phase of construction is
being covered on the project.
Stakeholder Analysis and Management
Stake
holde
r
group
Stake
holder
Influe
nce
Int
ere
st
Expectation
s
Communicatio
n Needs
Mode of
Commun
ication
Knowledge to
communicate
Intern
al
Projec
t
High Hi
gh
Project
should be
Budget
approval to be
Review
Meeting
Project objectives
Project progress

owner completed
within
budget and
within
defined
schedule
taken from the
owner.
Schedule must
be approved
Emails
Exter
nal
Suppli
er
Mode
rate
Mo
der
ate
Accurate
description
of services
and product
required for
the
residential
construction
work
Communicatio
n requirement
to understand
their capacities
and get
supplies.
Update to be
given by the
supplier to the
project
manager on
supplies.
Meetings
Calls
Updates
Delivery
requirements
Delivery schedule
Exter
nal
Contr
actor
Mode
rate
Hi
gh
Clarity on
requirement
for tasks to
be
completed
by the
contractor
through
contracts
Fair
compensatio
n for the
work
Contractor to
understand the
construction
requirement
including work
hours and
tasks.
Meeting
Emails
Calls
Reportin
g
Construction work
schedule
Human Resource
Requirements
Construction tasks
Quality standards
Exter
nal
Const
ructio
n
worke
rs
Low Mo
der
ate
Clear
instruction
on tasks to
be
completed
Fair
compensatio
n for the
work
Healthy and
safe
workplace
with
necessary
availability
of protective
equipments
Workers to be
given clear
work schedule
by the
contractor and
guidance to be
given by the
project
manager on
site.
Meeting
Calls
Project tasks and
timelines
Quality requirements
and standards
Project progress
Exter Custo Mode Hi Residents Duration of Advertisi Milestones

nal mers rate gh who would
be staying in
the building
that is being
constructed
would
expect the
foundation
to be strong,
apartments
to have all
necessary
facilities
and safety to
be
maintained
Construction
work and its
completion
time to be
communicated
and they
should be
involves in
data gathering
ng
Calls
Emails
Project requirements
Exter
nal
Gover
nment
Mode
rate
Mo
der
ate
Taxes are
paid in full
and all
permits
needed for
the
construction
project are
taken.
Constructio
n work
processes
follow
construction
guidelines
and safety
inspection is
being done.
Contractor
must
comply with
the health
and work
practices act
requirement
s for
workers. All
safety
provisions
to be made
available
and no
minor is
hired for the
Business and
financial
statements to
be declared,
taxes to be
paid, and
permits to be
taken for the
construction
work
Emails
Declarati
ons
Permits
Construction
standard compliance
Tax declaration
Health and safety
provisions
Work permits

construction
work
Intern
al
Finan
ce
Mana
ger
High Mo
der
ate
Project
schedule
and human
resource
plan must be
accommodat
ed within
allotted
budget.
Sufficient
information
is provided
to release
funds on
time for
completion
of the
project
effectively
Communicate
the project
schedule along
with needs for
funds for
release
Emails
Reports
Approved budget
Human resource
plan
Approved timeline
Exter
nal
Nearb
y
dwell
ers
Mode
rate
Mo
der
ate
The
construction
work
duration,
start and
finish dates
to be
known.
Hoardings
and signs to
be made
available at
the site for
the
information
along with
the
contractor
details
Safety
provisions
to be taken
to ensure
they are not
affected
To
communicate
that the
construction
work is going
on. To assure
that safety
measures are
being taken.
Signage’
s
Advertis
ement
Construction
duration
Contractor
information
Safety measures
Intern
al
QA
Office
r
Mode
rate
Mo
der
ate
Quality
standards
are
maintained
Quality review
to be
conducted by
the QA officer
Review
Reportin
g
Quality requirements
Project Progress

for
construction
work,
equipments
and material
used
Sustainability and Building Performance
Sustainability
For the construction of sustainable building, sustainability principles would be followed
involving certain strategies as described below:
Economy: Economy would be achieved on the project by improving its productivity,
increasing profits, reducing defects, making timelines more predictable, providing best value,
and keep the stakeholders satisfied.
Effective Resource Utilization: The resources on a construction project include energy,
water, money, materials, and people. All of these resources would be utilized optimally
during the construction project.
Resource and Energy Conservation: Natural resources would be conserved by replacing
rare materials with less rare material for construction work. The non-renewable resources
used in the construction projects including material; water, energy, and land have to be
conserved. For conservation of materials, materials used would be non-toxic and durable. The
design of the construction would be made in such a way that wastage of material is avoided.
For conservation of water, certain steps would be used including use of water efficient
fixtures, rainwater collection for reuse, and designing low-demand landscape. To conserve
energy, strategies that would be used include use of environment friendly or renewable
materials for construction, energy efficient designing, use of low energy transportation
methods, use of energy effective technologies, and passive energy designing (Vizian, 2016).
Minimize Pollution: To minimize pollution, effective waste management techniques would
be used and the materials used would not be toxic. Emission control measures would be taken
to prevent harmful emissions from releasing from the construction site through materials or
energy usage sources. The fuel that would be used for transportation or for the equipments to
work at the construction site to further reduce the emissions from the project execution.
Healthy Built Environment: Ecological principles would be used coupled with resource
efficient methods of construction so that a healthy built environment can be created. The
mineral resources that would be used would include more of renewable resources to further
enhance the built environment (Nassar, 2009).
Stakeholder Satisfaction: Stakeholders of the project include workers, suppliers, potential
residents, contractors and the project owner. They would be kept satisfied by addressing their
needs that would be discovered in a stakeholder meeting that would be conducted before the
beginning of the construction process (Akadiri, et al., 2012).
For the sustainability of the building, Analytics Hierarchy Process tool would be used post
construction, which involves decomposing a problem into sub-problems and then finding

solutions for them. This model facilitates decision making using judgements, perceptions,
memories and feelings. It allows for accommodation of both financial and non-financial
quantitative and qualitative measures (Wadugodapitiya, et al., 2005).
Project performance management plan
Performance management planning would involve assessment of the performance of the
building construction project for which some key performance indexes would be utilized. The
performance management would be carried out in five steps including measurement, storage,
analysis, reporting, and usage. During the measurement phase, perspectives of stakeholders
would be defined and performance goals would be set. Success factors would be defined and
measured in practice. Using the actors identified, a schema and a data table would be created
for the storage. A hierarchal structure would then be created for the analysis. The results from
the analysis would be reported using a monitoring system. The reported data can then be used
for assessing the performance of the project and accordingly take steps for improvement it is
it not as per the project plan. A performance management matrix would be prepared
recording perspectives, goals, descriptions, target and results as the project progresses (Bhatt,
et al., 2010). The table below shows the format of this data record:
Perspective Goals Description Target Results
Financial Reduce cost of
construction
Reduce the days
required for
construction
4 days
Customer Achieve
customer
satisfaction
Stakeholder
requirements
met
100%
Construction
processes
Safety Rate of
accidents or
injuries reduced
0%
Quality of
construction
Meeting quality
standards
100%
Human resource Strengthen HR Provide training
on work
(MUIRURI &
Cornelius
MULINGE,
2014)
30 workers
The table above would record how the project is performing and would identify if there were
any gaps that are required to be filled in order to achieve the project objectives in terms of the
performance of the project (Kim & Park, 2007).
Safety & Health Management
For the safety and health management at the construction site, certain standards would be
followed in the project and these include 851.23 of 10 CFR 851 Subpart C, which covers
identification, and prevention of hazards and maintenance of health and safety standards. A
review would be conducted at the construction site to check if all the safety and health

management requirements are sufficiently fulfilled. A checklist would be used for this as
shown below:
 Are health and safety programs have been developed and communicated to the project
team?
 Do construction workers have an easy access to the worker safety and health
program?
 Are appropriate procedures already established for handling job related injuries,
incidences, illnesses or fatalities?
 Are protective equipments provided to the construction workers?
 Are there communication feature available for immediate communication and reposes
to project manager at the time of emergencies for works?
 Are the standard operating procedure and safety messages kept at the right places on
the construction site? (OSHA, 2016)
 Are the signage is related to construction are highlighting the risks have been
sufficiently placed in visible areas?
 Are the safety aid boxes and energy response equipments easily available to be used?
 Is there a clear evacuation area available for workers to use for exit in the case of
emergencies like fire?
 Are there any wires or parts that can cause tripping and injuries as a result to works or
those passing nearby? (OEM, 2010)
The answers to all these questions must be affirmative if the construction project has
appropriate safety and health processes used.
Risk management
Risk Impact Probabilit
y
Rankin
g
Response Responsibilit
y
Contingenc
y Plan
Cost
overrun
Mediu
m
High 6 Avoid:
Monitor the
project
progress to
check if the
costs are in
control and in
case they are
found to be
deviating
from the plan,
take control
measures
Project
Manager
If the cost
goes out of
control but
project still
needs
funding, use
the
contingency
fund of
10% that
was allotted
or get
approval for

the
additional
funds for
the
execution of
remaining
construction
activities.
Delays in
constructio
n work
High
Medium
6
Avoid:
Monitor the
progress of
the project as
per planned
schedule and
take control
measures to
control
deviation
from the plan
Mitigate: If
there are
deviations
from the
schedule,
update the
schedule
Project
Manager
If a major
delay is
caused on
the project,
take
appropriate
approval
from the
managemen
t and extend
the final
deadline
Poor
Quality of
materials
received
High
Medium 6
Avoid:
Clearly
defined the
standards for
the materials
Quality
Assurance
Manager
Use quality
inspection
to identify
defects and
make the
arrangemen

used for
construction
and order the
supplies
accordingly
t for repairs
or reorder
as needed
(Oracle,
2009)
Scope
changes High
Low
3
Mitigate:
Discuss
project scope
with
stakeholders
and make the
plan to
include all
major
stakeholder
requirements
so that there
is less need to
make any
changes in the
scope in the
future.
Project
Manager
If the scope
if to be
changed,
take the
change
request and
get the
same
approved by
the
managemen
t. Allow the
changes to
be made
only if the
managemen
t approves
them
Conflicts
with
contractors
or
suppliers
(Liu, 2013)
Mediu
m
Medium 4
Avoid Use
regular
communicatio
n strategies to
keep
connecting
with
contractors
and suppliers
Project
Manager
If a major
conflict is
faced, bring
an arbitrator
in between
to resolve
issue in a
way that is
acceptable
to both

regularly so
that conflicts
are avoided.
Mitigate:
Identify
possibilities
of conflicts
and make
provisions for
the same in
contracts so
that at the
time of
conflicts,
decisions can
be taken fast
referring to
clauses given
in the contract
conflicting
parties.
Lack of
resources
Mediu
m
Medium 4
Mitigate: If a
worker is
expected to
leave the
construction
work, hire a
new worker
as a
replacement
or distribute
the work to
other workers
till the time a
Contractor Get the
contractor
to send new
worker to
complete
the
construction
work that is
remaining

replacement I
received
Accidents
or injuries
High High 9 Avoid: Use
proper safety
procedures
and protective
equipments
for workers to
avoid any
accidents or
injuries
Contractor If injuries
or accidents
occur, take
the
immediate
action by
providing
medical
treatment to
injured or
send them
for hospital
in case of
major
accidents.
Complains
from
nearby
residents
Low Low 1 Avoid:
Inform the
nearby
residents and
seek
apologies for
inconvenience
. Take their
consent
before the
construction
site is
finalized for
construction
by explaining
them the need
Advertiseme
nt
Addressing
Take help
from the
government
to approve
the work
and begin
with
informing
the nearby
people

and benefits
for
construction
Communications management
Communication would occur between team members, contract workers, suppliers and other
stakeholders. Following table presents the communication matrix, which identifies what kind
of communications would happen between whom and how the same would be managed on
the project.
Communicati
on
Audienc
e
Description Mode Author/
sender
Approv
er
Timing
Progress
report
Project
Owner
Project
Sponsor
Progress of
the project is
presented
through a
report or a
presentation
Email
Meeting
Project
Manage
r
Project
Owner
After a
major
project
milestone is
achieved
(PMI, 2015)
Project
schedule
changes
Project
Owner
If project
delivery
deviated
from project
schedule, the
same has to
be
communicat
ed along
with the
justification
Meeting
Email
Project
Manage
r
Project
Owner
At the time
schedule is
found
delayed
beyond 5%
from its
actual
milestone
date
Project plan Project
Owner
Preparation,
presentation
and updating
of the
project plan
Meeting
Email
Project
manage
r
Project
owner
During the
planning
stage of the
project
Conflicts Project
Manager
Supplier
Contract
or
Worker
Project
manager has
to get the
issue
resolved or
get a
mediator to
resolve the
conflicts
Emails
Calls
Meeting
Project
team
membe
rs
Project
Manage
r
When
conflicting
situation is
communicat
ed to the
project
manager by
the team
Funding Project
sponsor
Project
Owner
Prepare
budget, get
approval for
funding or
Email
Discussion
meeting
Presentati
Project
manage
r
Project
Sponsor
Budget is
prepared at
the start of
the project

Finance
Manager
release the
funds when
required for
the
construction
work
on and
payments
are released
as per
milestone
requirements
(PDA, 2007)
Conclusions
The project plan report was prepared for a construction project that involved initial stages of
a residential building construction. The project is planned to be completed in 5 months and
with a given budget. The plan included the details of activities to be completed which was
presented using a Gantt charts. The options that could be used to improve the schedule to get
most benefit has also been provided. The report included other essential plans for the
construction project including communication plan, stakeholder management plan, risk
management plan, safety and health management plan, performance management plan, and
sustainability management plan.

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