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Establishing Rules for Data Conversion: A Comprehensive Guide

   

Added on  2019-09-20

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For instructions on using this template, please see Notes to Author/Template Instructions on page 17.
Notes on accessibility: This template has been tested and is best accessible with JAWS 11.0 or higher.
For questions about using this template, please contact CMS IT Governance
(IT_Governance@cms.hhs.gov). To request changes to the template, please submit an XLC Process
Change Request (CR) (https://www.cms.gov/Research-Statistics-Data-and-Systems/CMS-Information-
Technology/XLC/Downloads/XLCProcessChangeRequestCR.docx).
<Project Name/Acronym>
Data Conversion Plan
Version X.X
MM/DD/YYYY
Document Number: <document’s configuration item control number>
Contract Number: <current contract number of company maintaining document>
Establishing Rules for Data Conversion: A Comprehensive Guide_1

CMS XLC Table of Contents
Table of Contents
1. Introduction.................................................................................................................1
1.1 Purpose of the Data Conversion Plan.................................................................1
2. System Overview........................................................................................................2
3. Data Conversion Objectives......................................................................................3
4. Assumptions/Constraints/Risks...............................................................................4
4.1 Assumptions........................................................................................................4
4.2 Constraints..........................................................................................................4
4.3 Risks....................................................................................................................4
5. Data Conversion Strategy.........................................................................................6
5.1 Conversion Scope...............................................................................................6
5.2 Conversion Approach..........................................................................................6
5.3 Roles and Responsibilities..................................................................................7
5.4 Conversion Schedule..........................................................................................7
5.5 Data Quality Assurance and Control...................................................................9
6. Data Conversion Preparation..................................................................................10
6.1 Prerequisites.....................................................................................................10
6.2 Backup Strategy................................................................................................10
6.3 Restore Process................................................................................................10
7. Data Conversion Specifications.............................................................................11
Appendix A: Record of Changes..................................................................................12
Appendix B: Acronyms.................................................................................................13
Appendix C: Glossary...................................................................................................14
Appendix D: Referenced Documents..........................................................................15
Appendix E: Approvals.................................................................................................16
Appendix F: Notes to the Author/Template Instructions...........................................17
Appendix G: XLC Template Revision History.............................................................18
Appendix H: Additional Appendices...........................................................................19
List of Figures
No table of figures entries found.
DCP Version X.X ii <Project and release name>
Establishing Rules for Data Conversion: A Comprehensive Guide_2

CMS XLC Table of Contents
List of Tables
Table 1 - Conversion Schedule.........................................................................................8
Table 2 - Data Conversion Specifications.......................................................................11
Table 3 - Record of Changes...........................................................................................12
Table 4 - Acronyms..........................................................................................................13
Table 5 - Glossary............................................................................................................14
Table 6 - Referenced Documents....................................................................................15
Table 7 - Approvals..........................................................................................................16
Table 8 - XLC Template Revision History.......................................................................18
DCP Version X.X iii <Project and release name>
Establishing Rules for Data Conversion: A Comprehensive Guide_3

CMS XLC Data Conversion Strategy
1. Introduction
1.1 Purpose of the Data Conversion Plan
Instructions: Describe the purpose of the Data Conversion Plan. Provide full identifying
information for the automated system, application, or situation for which the Data
Conversion Plan applies, including as applicable, identifications number(s),
title(s)/name(s), abbreviation(s)/acronym(s), part number(s), version number(s), and
release number(s). Summarize the purpose of the document, the scope of activities that
resulted in its development, the intended audience for the document, and expected
evolution of the document. Also describe any security or privacy considerations
associated with use of the Data Conversion Plan.
This Data Conversion Plan (DCP) describes the strategy, preparation, and specifications for
converting data from <source system(s)> to the <target system(s) or within an existing system>.
This plan describes the overall approach, assumptions, and processes that will be used in the
data conversion. It includes an inventory and cross reference of source and target data
elements, schema, metadata and all self-describing files; process for data extraction,
transformation and loading for each data source; tools needed to execute the conversion; and
strategy for data quality assurance and control.
The intended audience of the <Project Name> DCP is the Business Sponsor and the Integrated
Project Team.
DCP Version X.X 1 <Project and release name>
Establishing Rules for Data Conversion: A Comprehensive Guide_4

CMS XLC Data Conversion Strategy
2. System Overview
Instructions: Provide a technical overview of the source and target system and major
components involved in the conversion. At a high-level, describe the purpose of the
applications, how the data are stored, the criticality of the data, the sensitivity of the
data, etc. Describe the function of the data in the old system and identify if the use will
be the same or different in the new system.
DCP Version X.X 2 <Project and release name>
Establishing Rules for Data Conversion: A Comprehensive Guide_5

CMS XLC Data Conversion Strategy
3. Data Conversion Objectives
Instructions: Describe objectives of the Data Conversion Plan.
Insert here the description of the first objective.
Insert here description of the second objective.
Add additional bullets as necessary
DCP Version X.X 3 <Project and release name>
Establishing Rules for Data Conversion: A Comprehensive Guide_6

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