Organise Company Dinner and Dance - Project Management Plan

This report outlines the project management plan for organising a dinner and dance event for Walmart staffs. It includes the project scope, objectives, deliverables, milestones, technical requirements, limits and exclusions, and cost breakdown structure. The report also includes a work breakdown structure, organisational structure, and schedule chart.

ORGANISE COMPANY DINNER AND DANCE
Organise Company Dinner and Dance
Name of the Student
Name of the University
Author Note

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ORGANISE COMPANY DINNER AND DANCE
Table of Contents
Introduction and Background.....................................................................................................2
Project scope statement..............................................................................................................2
Project objective.........................................................................................................................3
Deliverables............................................................................................................................3
Milestone................................................................................................................................3
Schedule chart:.......................................................................................................................4
Technical requirements..........................................................................................................4
Limits and exclusions.............................................................................................................5
Review with customer............................................................................................................6
Establish Project Priorities.........................................................................................................6
Work Breakdown Structure........................................................................................................7
Organizational Structure............................................................................................................8
Cost Breakdown Structure.........................................................................................................8
Conclusion..................................................................................................................................9
Bibliography.............................................................................................................................10

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ORGANISE COMPANY DINNER AND DANCE
Introduction and Background
The Walmart is the world’s largest retail company around the world including
Singapore. The company succeeded in building a customer base around the world through
allowing the availability of the best products at the competitive price. The company has been
managing very vast supply chain across the world and it managing it in an efficient and
effective way could be challenging for the organization. The purpose of this report is to detail
the project management attributes and practices in successfully delivering a dinner and dance
event of one night for the employees of the Walmart staffs. The developed project plan and
constraints will be helpful and effective in delivering a successful event.
Project scope statement
The scope of the project is:
 Keep entertainment at a hike that every individual is satisfied and happy with
the services being introduced to them.
 Select an appropriate venue that is compatible of holding all the employees of
the staffs and allow proper arrangements with comfort.
 Hire an effective sound or DJ that can keep the entertainment ongoing till the
night is over
 Manage all the arrangements and estimation of the event within two months
and deliver the event on the estimated time
 Keep the budget to $50,000+-10% and make sure to avail all the resources and
entertainment within the budget
 Proper interaction with the staffs and employees, better dinner, full
entertainment in manner to make sure that the individuals are satisfied with the
services being managed for them.

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ORGANISE COMPANY DINNER AND DANCE
Project objective
 To deliver a successful dinner and dance event considering heavy dinner and
heavy entertainment
 To manage the project budget within $50,000 +_10% and successfully
delivered the event after making arrangements for 60 sixty days
 To keep the food and entertainment at a hike that every individual is satisfied
 To meet the above-mentioned scope of the project without any lagging factors
Deliverables
1. Dinner and Dance night full of entertainment
2. Music overloaded for keeping the entertainment at very high level
3. Have proper and appropriate venue that can hold the number of employees
currently working in Walmart
4. Heavy loaded foods of 25 varieties with additional beverages that can keep the
hunger away throughout the event
5. Proper facilities and comfort for every individual enjoying the event
6. Better dance floor and anchoring that can attract all the individuals at the event
and manage it accordingly
Milestone
Task Name Duration Start Finish
Dinner and Dance for staffs 69 days Mon 10-12-18 Thu 14-03-19
Planning and Supervision 9 days Mon 10-12-18 Thu 20-12-18
Planning and supervision
Completed 0 days Thu 20-12-18 Thu 20-12-18
Diner 13 days Fri 21-12-18 Tue 08-01-19
Dinner arrangement
completed 0 days Mon 31-12-18 Mon 31-12-18
Cooking arrangement
completed 0 days Tue 08-01-19 Tue 08-01-19
Room & Equipment 16 days Wed 09-01-19 Wed 30-01-19
Room and equipment’s
identified 0 days Mon 14-01-19 Mon 14-01-19

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ORGANISE COMPANY DINNER AND DANCE
Arrangements at the venue
completed 0 days Mon 14-01-19 Mon 14-01-19
Guest 28 days Tue 15-01-19 Thu 21-02-19
Guest identification
completed 0 days Thu 21-02-19 Thu 21-02-19
Staff 7 days Fri 22-02-19 Mon 04-03-19
Staffs identification and role
assigning completed 0 days Mon 04-03-19 Mon 04-03-19
Speakers 8 days Tue 05-03-19 Thu 14-03-19
Project ends 0 days Thu 14-03-19 Thu 14-03-19
Schedule chart:
Figure 1: Gantt Chart
(Source: Created by Author)
Technical requirements
Resource Name Type Max. Units Std. Rate

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ORGANISE COMPANY DINNER AND DANCE
Event Manager Work 100% $35.00/hr
Boutique Material $500.00
Resource Manager Work 100% $25.00/hr
Volunteers Work 100% $20.00/hr
Staffs Work 100% $15.00/hr
Speaker Work 100% $10.00/hr
Accountant Work 100% $20.00/hr
Waiters Work 100% $10.00/hr
Cook Work 100% $10.00/hr
Sound Material $400.00
DJ Work 100% $10.00/hr
Parking Manager Work 100% $10.00/hr
Miscellaneous Material $500.00
Limits and exclusions
The project will not cover the price or budget set by the banquet due to increased rate
and congestions in order booking
The project plan will not include the uncertainties those could possibly impact the growth and
development of the project
It is being assumed that the project will go as it was planned
The organized event will be able to manage 300 employees of the Walmart

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ORGANISE COMPANY DINNER AND DANCE
Uninvited guests and the staff’s food and facilities are not added in the developed project
plan
Review with customer
The success level can measure through identifying the number of the individuals on
the dance floor and the number of people having dinner. The food and dance should keep on
throughout the event then only, the project would be designated as a successful project. The
entertainment and quality of the food should be kept high considering the satisfaction of the
individuals present at the event and keep communicating with them about the fun and food.
Establish Project Priorities
Project/Selection Criteria
Potential
Monetary
Gain
Success
Probability Social Opinion
Weight: 5 10 3 Total
Dinner party for every staff
of Walmart 10 5 5
50 50 15 115
Dance and dinner in Office 8 6 4
40 60 12 112
Dance and Dinner at
Boutique 9 45 7 70 8 24 139
Providing one day leave
rather than the party or
event 7 35 5 50 10 30 115

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ORGANISE COMPANY DINNER AND DANCE
The above matrix proposes that the best project for improving the exiting relation
with the staffs is to deliver or offer a dance and dinner party for every individual who is
associated with the Walmart.

ORGANISE COMPANY DINNER AND DANCE
Work Breakdown Structure
Figure 2: WBS
(Source: Created by Author)

ORGANISE COMPANY DINNER AND DANCE
Organizational Structure
Figure 3: Organizational Structure
Cost Breakdown Structure
Task Name Duration Start Finish Predecessors Resource
Names Cost
Dinner and Dance
for staffs 69 days Mon 10-
12-18
Thu 14-
03-19 $51,480.00
Planning and
Supervision 9 days Mon 10-
12-18
Thu 20-
12-18 $8,420.00
Planning and
supervision
Completed
0 days Thu 20-
12-18
Thu 20-
12-18 8 $0.00
Diner 13 days Fri 21-
12-18
Tue 08-
01-19 $7,160.00
Dinner
arrangement
completed
0 days Mon 31-
12-18
Mon 31-
12-18 14 $0.00
Cooking
arrangement
completed
0 days Tue 08-
01-19
Tue 08-
01-19 20 $0.00
Room &
Equipment 16 days Wed 09-
01-19
Wed 30-
01-19 $18,820.00
Room and
equipment’s
identified
0 days Mon 14-
01-19
Mon 14-
01-19 24 $0.00
Arrangements at
the venue completed 0 days Mon 14-
01-19
Mon 14-
01-19 25 $0.00
Guest 28 days Tue 15-
01-19
Thu 21-
02-19 $5,440.00
Guest 0 days Thu 21- Thu 21- 39 $0.00

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ORGANISE COMPANY DINNER AND DANCE
identification
completed 02-19 02-19
Staff 7 days Fri 22-
02-19
Mon 04-
03-19 $3,640.00
Staffs
identification and
role assigning
completed
0 days Mon 04-
03-19
Mon 04-
03-19 46 $0.00
Speakers 8 days Tue 05-
03-19
Thu 14-
03-19 47 $8,000.00
Project ends 0 days Thu 14-
03-19
Thu 14-
03-19 53 $0.00
Conclusion
It can be concluded that the above-mentioned strategies could be highly efficient and
effective in meeting the needs and requirements of the event being supposed to be organized
for the staffs of Walmart. The Dance and Dinner party needs to be properly planned and
organized in manner to make sure that the product being delivered and managed work in an
efficient and effective way. The relationship between the staffs and the staffs and
organization can be improved through organizing this event.

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ORGANISE COMPANY DINNER AND DANCE
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ORGANISE COMPANY DINNER AND DANCE
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