Project Documentation for Organizing a Conference for Best Project Solutions Ltd

Running head: PROJECT DOCUMENTATION
Project Documentation
Organizing a conference for Best Project Solutions Ltd
Name of the Student:
Student ID:
Name of the University:
Author’s note:

1PROJECT DOCUMENTATION
Table of Contents
Part 1: Documentation.....................................................................................................................2
1. Work Breakdown Structure.....................................................................................................2
2. Gantt chart...............................................................................................................................3
3. Network Diagram....................................................................................................................4
4. Resource..................................................................................................................................5
5. Resource Usage.......................................................................................................................5
6. Budget......................................................................................................................................7
7. Project Schedule Table............................................................................................................9
8. Ms-Project File......................................................................................................................11
Part 2: Reflective Essay.................................................................................................................12
Introduction................................................................................................................................12
Project Management Alignment................................................................................................12
Conclusion.................................................................................................................................14
Bibliography..................................................................................................................................15

2PROJECT DOCUMENTATION
Part 1: Documentation
1. Work Breakdown Structure
Organizing a conference for
Best Project Solutions Ltd
Initialization
Developing initial
checklist
Analysis of
requirements
Selection of location
requirement
Searching the
required location
Negotiation
documentation
Development of
Agreement
Conference Program
Committee
Human Resource
Requirements are
analyzed
Recruiting Human
Resources
Inviting conference
program committee
members
Signing off the
agreement
document
Research and Call Papers
Call papers are
made
Review of the call
papers
Checking for the
paper submission
dates, acceptance
dates, and
conference dates
Researching for the
paper submission
Sending all papers
for review to the
reviewers
Informing the
authors of the
rejection of any
paper
Booking, Payments, and
Presentation
Paying the
conference fee
amount
Searching for the
hotel
Making bookings at
the hotel
Development of book
for confernece
proceedings
Supplying each of
the author with a
copy
University Library
would receive two
copies
Book is kept for
selling purpose
Presentation
schedule is
developed
Execution of the
Conference Event
Event is Started
Introduction and
Evaluation
Main Presentation is
executed
Audio/Video
presentation
Continuation of
Presentation
Question-Answer/Feedback
Session
Project is Closed

3PROJECT DOCUMENTATION
2. Gantt chart
ID Task
Mode
WBS Task Name Duration Start Finish
0 0 Organizing a conference for
Best Project Solutions Ltd
60 days Mon 6/4/18 Fri 8/24/18
1 1 Initialization 20 days Mon 6/4/18 Fri 6/29/18
2 1.1 Developing initial checklist 3 days Mon 6/4/18 Wed 6/6/18
3 1.2 Analysis of requirements 3 days Thu 6/7/18 Mon 6/11/18
4 1.3 Selection of location requirement4 days Tue 6/12/18 Fri 6/15/18
5 1.4 Searching the required location5 days Mon 6/18/18 Fri 6/22/18
6 1.5 Negotiation documentation 5 days Mon 6/25/18 Fri 6/29/18
7 M1 Development of Agreement 0 days Fri 6/29/18 Fri 6/29/18
8 2 Conference Program Committee10 days Tue 6/12/18 Mon 6/25/18
9 2.1 Human Resource
Requirements are analyzed
3 days Tue 6/12/18 Thu 6/14/18
10 2.2 Recruiting Human Resources 4 days Fri 6/15/18 Wed 6/20/18
11 2.3 Inviting conference program
committee members
3 days Thu 6/21/18 Mon 6/25/18
12 M2 Signing off the agreement document0 days Mon 6/25/18 Mon 6/25/18
13 3 Research and Call Papers 20 days Fri 6/15/18 Thu 7/12/18
14 3.1 Call papers are made 3 days Fri 6/15/18 Tue 6/19/18
15 3.2 Review of the call papers 5 days Wed 6/20/18 Tue 6/26/18
16 3.3 Checking for the paper
submission dates, acceptance
dates, and conference dates
3 days Wed 6/27/18 Fri 6/29/18
17 3.4 Researching for the paper submission4 days Mon 7/2/18 Thu 7/5/18
18 3.5 Sending all papers for review
to the reviewers
5 days Fri 7/6/18 Thu 7/12/18
19 M3 Informing the authors of the
rejection of any paper
0 days Thu 7/12/18 Thu 7/12/18
20 4 Booking, Payments, and Presentation31 days Fri 7/6/18 Fri 8/17/18
21 4.1 Paying the conference fee amount4 days Fri 7/6/18 Wed 7/11/18
22 4.2 Searching for the hotel 3 days Thu 7/12/18 Mon 7/16/18
23 4.3 Making bookings at the hotel 2 days Tue 7/17/18 Wed 7/18/18
24 4.4 Development of book for
confernece proceedings
4 days Thu 7/19/18 Tue 7/24/18
25 4.5 Supplying each of the author
with a copy
6 days Wed 7/25/18 Wed 8/1/18
26 4.6 University Library would
receive two copies
4 days Thu 8/2/18 Tue 8/7/18
27 4.7 Book is kept for selling purpose3 days Wed 8/8/18 Fri 8/10/18
28 4.8 Presentation schedule is developed5 days Mon 8/13/18 Fri 8/17/18
29 5 Execution of the Conference Event5 days Mon 8/20/18 Fri 8/24/18
30 M4 Event is Started 1 day Mon 8/20/18 Mon 8/20/18
31 5.2 Introduction and Evaluation 1 day Mon 8/20/18 Mon 8/20/18
32 5.3 Main Presentation is executed1 day Tue 8/21/18 Tue 8/21/18
33 5.4 Audio/Video presentation 1 day Wed 8/22/18 Wed 8/22/18
34 5.5 Continuation of Presentation 1 day Thu 8/23/18 Thu 8/23/18
35 5.6 Question-Answer/Feedback Session1 day Fri 8/24/18 Fri 8/24/18
36 M5 Project is Closed 0 days Fri 8/24/18 Fri 8/24/18
Project Manager
Project Manager
Project Manager
Assistant,Site Rent[1]
Assistant
6/29
HR Manager
HR Manager
HR Manager
6/25
Documenter,Documents[1]
Documenter
Analyst
Analyst
Documenter
7/12
Client,Fees[1]
Assistant
Assistant,Hotel Cost[1]
Book Vendor
Book Vendor
Book Vendor
Book Vendor
Assistant
Food and Beverages[1],Presentation Tools[1],Car Rent[1]
8/24
W T F S S M T W T F S S M T W T
May 20, '18 Jun 10, '18 Jul 1, '18 Jul 22, '18 Aug 12, '18 Sep 2, '18 Sep 23, '18