Copyright, Ethics and Privacy - Importance of ICT Technology and Professional Conduct in Canva

This paper focuses on the importance of ICT technology, security of products and services, and maintenance of professional and ethical conduct in Canva. It covers copyright policies, privacy laws, comparison with other organizations' code of ethics, and handling of grievances.

Running head: COPYRIGHT, ETHICS AND PRIVACY
Copyright, Ethics and Privacy
Name of the Student
Name of the University
Author Note

1COPYRIGHT, ETHICS AND PRIVACY
Executive Summary
The foremost determination of this paper is to focus on the importance of the ICT technology,
security of the products and services and maintenance of the professional and ethical conduct
in a business organization. The paper will be having four parts. The first part will be dealing
with the copyright policies of the selected organization and the areas covered by the policies
within the organization. The method of distribution of the strategy is discussed in this part of
the assignment. The second part will be stating the privacy laws of the selected organization,
how the policies are maintained. The application of the APPs in the organization is selected
in the paper. The changes required in the policy is also mentioned in this part. The third part
of the assignment will be stating the comparison with the selected organization with the other
organization. The implementation of the new code of ethics is also mentioned in the paper.
The handling of the grievances of the new codes is also mentioned in the last unit of the
paper. The final part of the paper will be focusing on the copyright, ethics and privacy issues
based on a meeting with another person.

2COPYRIGHT, ETHICS AND PRIVACY
Table of Contents
Introduction................................................................................................................................4
Task 1.........................................................................................................................................4
Australian Legislation related to intellectual property and copyrights......................................4
An Introduction to Copyright in Australia in Canva..................................................................4
Areas covered by copyright legislation in Canva......................................................................5
Template.................................................................................................................................5
Ideas.......................................................................................................................................5
Design Types..........................................................................................................................5
Review of copyright policy and recommendations....................................................................5
Procedure document...................................................................................................................5
Distribution of the revised policy...............................................................................................6
Task 2.........................................................................................................................................6
Overview of Canva....................................................................................................................6
Aim of the privacy policy of Canva...........................................................................................7
Information related to privacy information................................................................................7
Recommendations......................................................................................................................7
Review of the distribution policy...............................................................................................8
Task 3.........................................................................................................................................8
Comparison of another organizations code of ethics with the ACS code of Ethics..................8
Summary about the organization...............................................................................................8
Review and Comparison of the code with ACS Code of Ethics................................................8
Creating own code of ethics.......................................................................................................9
Proficiency.............................................................................................................................9
Growth and development.......................................................................................................9
Righteousness.........................................................................................................................9
Multi culture approach...........................................................................................................9
Fidelity...................................................................................................................................9
Distribution of the new codes....................................................................................................9
Implementation of the new codes..............................................................................................9
Process Document....................................................................................................................10
Purpose:................................................................................................................................10
Handling Grievances................................................................................................................10
Continuity of the codes............................................................................................................10
Reviewing Distribution of policy.............................................................................................11
Reference..................................................................................................................................12

3COPYRIGHT, ETHICS AND PRIVACY
Introduction
The foremost determination of this paper is to focus on the importance of ICT, ethical
and professional conduct, handling of personal information in a professional and ethical
manner in Canva (Canva.com 2018).
PART A
Australian Legislation related to intellectual property and copyrights
The current Australian legislation which relates to the intellectual properties and
copyright which state about the eligibility of a person which works for one business
organization and retails the product of that organization to other organizations is stated in
amendment 28 and subsection 14(1) of the Intellectual Property Laws Amendment Act. The
copyright protection of the organizational assets is described in this legislation.
An Introduction to Copyright in Australia in Canva
The copyright laws of this graphics design organization are very much essential for
the development of both the employees of the organization as well as for the clients of this
organization as it provides incentives to invest their talent, and other resources on the
business.
The copyright policies protect the textual products, television rights as well as the
musical works of this graphics design organization. The concepts, styles, information and
technique used in the organization is protected by the copyright policies (Joyce et al. 2016).
The hacking, cracking and the decoding of the products and services of this organization is
also protected from any kinds of unauthorized access.
Areas covered by copyright legislation in Canva
Template: The organizational policy applicable to this department is the one-time
user license agreement. The policy is applied in the daily work when the template is used by
the clients of this organization on their personal platform.
Ideas: The organizational policy applicable to this department is the multi-use license
agreement. The policy can be applied in the daily activities as it would prevent any
unauthorized personnel's from using the ideas developed in this organization.
Design Types: The organizational policy applicable to this department is the privacy
policy which is updated on a frequent basis (Domanski et al. 2018). The privacy policy can
be applied in our daily life as it helps in maintaining the integrity of the product.
Review of copyright policy and recommendations
The existing copyright policy of this organization is very much efficient and
profession as the products cannot be easily decoded or extracted from the portal. It can be
recommended that the copyright policy should be maintained in a mandatory database of the
copyrighted works (Giddens 2015). This recommendation will be suiting the policies within
the legislation and maintaining the standards of this organization.

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Procedure document
Purpose: The Prime focus of this document is to focus on the copyright of the
templates of this organization.
Scope: The stakeholders associated with the templates offered by the organization are
their clients.
Procedure: The strategy is implemented with the help of the head project manager of
this department by scheduling regular meetings with all the concerned employees of the
organization.
Responsibilities: Record management is an important aspect of this organization in
implementing strategies for protecting their templates.
Distribution of the revised policy
o Existing Staff: The distribution of the policy among the existing staffs can be
achieved by darting the policy.
o New Staff: Training session will be helping the staffs to get used of the
policies.
o Management: Effective presentations from the board of directors is effective
for distributing the policies to the management.
o External Stakeholders: The revised policy can be distributed to the external
stakeholders with the help of the communication process.
PART B
Overview of Canva
Canva is a graphics design organization established in the year 2012 which provides
access to over a million photographs, fonts and graphics. Professionals and no professional
use their products and services in a variety of fields.
Aim of the privacy policy of Canva
The privacy policy of this organization aims in protecting the products and services offered
by this organization. The privacy policies of this organization are located in the portal of this
organization.
Information related to privacy information
The information regarding the privacy policy is mentioned in a specific unit of the
official portal of this organization. The information is managed by the super admins of the
admin panel of the board and the data are stored by the DBA (Liotou et al. 2015). The
integrity of the information is maintained with the help of the privacy laws which covers all
the security areas of the portals. Information of that part cannot be altered.
APPs applicable to the organization The transparent management of information
is applicable to Canva.
Organizational Policy and APPs Maintaining the quality of personal
information.
Exceeding areas The privacy laws associated with Canva is
exceeded as compared to the APPs.

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Table 1: APPs and organization policy of Canva
(Source: Created by the author)
Recommendations
o The integrity and confidentiality of the products can be improved by maintaining a
secured database.
o The security of the products should be improved with the help of a data security plan.
Review of the distribution policy
The effectiveness of the policy from the stakeholders can be obtained from a
directional communication platform. The recommendations can be applied in the business
practice of Canva with the help of the project managers of this organization. The meeting
schedules and system security can also be maintained by the project managers.
Part C
Comparison of another organizations code of ethics with the ACS Code of
Ethics
Summary of the organization
ATCO is a global power generation industry located in Australia founded in the year
1947 has around 15000 employees (Atco.com.au 2018). The codes of ethics covered by this
organization are as followings:
o Individual responsibilities.
o Work environment
o Use of company communication system
o Handling company information
Review and Comparison of the code with ACS Code of Ethics
The main difference between the two codes is the enhancement of quality of life and
the primacy of the interest of the employees. Maintaining the work environment and
professionalism are the two most preferred parts of each of the codes as both are required
personal and professional growth (Swartz 2017). As an IT professional I could have worked
under with these codes of ethics as these would have helped me as well as the business
organization. My suggestions to the company would be to give more importance to the
enhancement of the quality of life of the employees.
Creating own code of ethics
Proficiency
You will make use of your best talent to give the best within the business organization
Growth and development
You will look after personal and professional growths at the same time.
Righteousness
You will be work honestly with morality

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Multi-culture approach
You will maintain a good working environment
Fidelity
You will be committed and loyal to the organization
Distribution of the new codes
The new codes will be shared the personal accounts in the official portal of the
organization.
Implementation of the new codes
The two new work practices which are needed to be introduced for implementing the
new codes are autonomous work groups and decentralization of the decision making
strategies (Bently and Sherman 2014). The new work practices can be implemented with the
support from the external stakeholders and the management, feedbacks can be collected from
official portals (Litman 2017). The compliance and monitoring of the codes can be
understood with the help of weekly meeting schedules with all the concerned stakeholders.
Process Document
Purpose: The process to handle grievances is the prime purpose of this process
document.
Scope: The stakeholders associated with the handling of the grievances is the Human
Resource Department
Making of grievances: Grievances can be made giving special treatment to certain
clients for business purposes.
Responsibilities regarding breaching of the codes: Employee relations officer will
be helping to detect any confidential breaches in the ethical codes.
Handling Grievances
Steps: Setting up channels for complaints in online and offline mode and holding
grievance hearings.
Resources: Both automated systems and human resources will be required for this
process
Outcomes: Effectiveness of the codes can be understood.
Continuity of the codes
Stakeholders will understand the codes with the help weekly sessions so that they can
add value to it by applying them to their professional career.
Reviewing Distribution of policy
The distribution of the correct information of the codes in the organization can be
identified with the help of a feedback page which will be given to all stakeholders of the
business.

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Reference
Atco.com.au. (2018). Code of Ethics. [online] Available at: http://www.atco.com.au/About-
Us/Code-of-Ethics [Accessed 27 Nov. 2018].
Bently, L. and Sherman, B., 2014. Intellectual property law. Oxford University Press, USA.
Canva.com. (2018). Amazingly Simple Graphic Design Software – Canva. [online] Available
at: https://www.canva.com/ [Accessed 27 Nov. 2018].
Domanski, R., Estevez, E., Styrin, E., Alfano, M. and Harrison, T.M., 2018, May. Toward an
ethics of digital government: a first discussion. In Proceedings of the 19th Annual
International Conference on Digital Government Research: Governance in the Data Age (p.
123). ACM.
Giddens, T., 2015. Introduction. In Graphic Justice (pp. 15-21). Routledge.
Joyce, C., Ochoa, T.T., Carroll, M.W., Leaffer, M.A. and Jaszi, P., 2016. Copyright law (p.
85). Carolina Academic Press.
Liotou, E., Tsolkas, D., Passas, N. and Merakos, L., 2015. Quality of experience management
in mobile cellular networks: key issues and design challenges. IEEE Communications
Magazine, 53(7), pp.145-153.
Litman, J., 2017. 2017 Postscript to Digital Copyright.
Swartz, M., 2017. Digital Copyright Law.