Implementing and Maintaining WHS Management Systems

This document provides information on the process of implementing and maintaining WHS management systems. It covers topics such as risk assessment, record-keeping, consultation procedures, and the role of WHS duty holders. The document also discusses the importance of continuous improvement and compliance in ensuring workplace safety.

develop implement and
maintain WHS management
systems

Table of Contents
ASSESSMENT 1- Written Questions.............................................................................................4
ASSESSMENT-2 ............................................................................................................................6
PART- A.........................................................................................................................................6
PART- B......................................................................................................................................8
PART-C...........................................................................................................................................9
PART -D........................................................................................................................................10
PART -E.........................................................................................................................................10
Assessment 3..................................................................................................................................10
Part A: Role play – participation in meeting with CEO............................................................10
Part B: Conduct a brainstorming session to identify risk..........................................................11
Part C: Document and implement the action plan.....................................................................11
Part D: Measurement and evaluation requirement of WHS Plan .............................................12
Part E: Revised measurement and evaluation schedule.............................................................13
Assessment 4..................................................................................................................................14
Part A: Consult staff to review WHSMS...................................................................................14
Part B: Evaluation and report over WHSMS implementation...................................................15
Appendix A: COVID-19 Safety Action Plan Template............................................................16
REFERENCES..............................................................................................................................18

ASSESSMENT 1- Written Questions
 The main objective of work health and safety act is to ensure safety and security of
workplace so that employees are provided safe environment to work and contribute in
growth and success of enterprise. Both union and employer of organisation need to
coordinate take steps towards ensuring safe work place so that no harm or threat can be
caused to individuals life in any circumstances. Harmonising WHS law is a framework
emphasis on improve safety outcomes. Protect safety and security of employees and
reduce compliance cost for business (Goncalves Filho and Waterson, 2018). Further
more it include maintenance and strengthening national harmonisation of WHS laws, fair
and effective representation of each employees in the firm. Code of practices are
guideline regarding the way company can maintained standard of health and safety as per
the law for safety of individuals. Code of practices mainly deals with specific issue thus
does not undertaken all risk or hazard associated with business. Therefore, all standard
related to work health and safety need are necessary abided by employers in order to
ensure safety of employees at workplace so that they can make best use of their
capabilities.
 WHS is law implemented by Australia to become legally binding, states, commonwealth
and territories must separately implement them as their respective laws. WHS regulators
in commonwealth are responsible to enforce and regulates laws in jurisdictions, the laws
is implemented in Australian capital territory, northern territory and South Australia.
Code of practices include way to identify and manage associated risk so that no harm can
be caused to workers that are performing several task in organisation (Shea and et.al.,
2016). Work health and safety act 2011 and work health safety regulation 2011 set
standards that employers need to follow in order to ensure safety of workers.
 The main function of WHSMS is to identify associated hazard and find alternative
method to reduce the amount of associated risk that have likelihood to occurred. So, it
included clear protocols or process the way health and safety standard can be maintained

within organisation. The standard recommend on organisation structure is minimising
workplace injuries, continual improvement and ensuring compliance.
 Records keeping contribute in effective workplace health and safety management system
by including crucial information related to standard operating procedures, register of
injuries and health and safety policies and procedures etc. Confidentiality and privacy is
the legislation requirement for record-keeping so that personal information of employees
cannot be harmed or disclosed in any circumstances (Williamson, Foley and Cartwright,
2019).

 Safety inspection and audit reports
 Risk assessment and hazard identification
 Medical records and first aid
 Code of conduct of organisation
 Records related to equipments
 Safe work method statement
 WHS committee meeting minutes.
 Register of injuries.
 Three barriers in implementation of WHMS in organisation are avoiding responsibilities,
cost of safety implementation and staff ignoring health and safety. Several strategies that
could be fruitful in overcoming the barriers is to motivate and inform employees about
the importance of ensuring safety at workplace (Kilpatrick, Lê and Chesters, 2019).
 A) Positive performance indicators measures actions that offers good OHS (Occupational
health and safety) outcome such as it included facts related to number and frequency of
injuries.
B) Outcome indicators can be defined as specific, measurable and observable characteristics that
represent specific outcome. For examples: number of claims, lost time injury frequency rates and
claim cost etc.
C) Qualitative performance indicators that cannot be measured in terms of numbers while statics
or value can be used to represent quantitative.
D) Internal and external source of information are newspaper articles, pamphlets and
educational, books contained information related to regulation set out by WHS Acts.

8. WHS audit is process of accessing or identifying associated hazard that may acts as risk for
employees health and safety. Therefore it is review of system whether safe work is provided to
workers or not and all legislation requirement are fulfilled. WHSMS certificate ensure that all
procedures and measures have been taken in order to provided safe working place to employees.
WHS audit involves taking feedback from employees in order to know about the fact whether all
steps has been taken for safety of workers (Ibrahim, 2020). Auditing standard are guideline that
auditors while assessing the workplace need to follow in order to represent true, relevant and
important information related to safety measures. The auditors must have capabilities, skills and
knowledge to assess and identified associated risk and need to be certificate in the same field in
order to conduct WHS audit in systematic manner.
ASSESSMENT-2
PART- A
 It can be review from above analysis that Endurance Fitness has tried to incorporate all
necessary steps to ensure work health safety by making relevant policies related to duties
of employees to maintained safe working environment. WHS committee of Fitness
comprises of key individuals such as marketing, operation, finance and other managers.
All these people are clearly explained about their respective roles, responsibilities and
duties in the organisation in order to maintained work health and safety. For example:
centre manager will model culture that compliance with WHS, whereas operation
manager will identified relevant policies, changes in legislation thus communicate with
staff. All equipments, communication and safety audit procedures have been conducted
by company for ensuring healthy work place for employees in the organisation.
 Relevant standard to WHS management system is continuous improvement of workplace,
developing existing health and safety process, improve safety related outcome and
strengthening of corporate cultural. Risk management is process of identifying, assessing
and finding alternative method that can be used to minimise associated risk so that
workers can safely work in the office (Malatzky and Bourke, 2017). There are several
requirement related to record-keeping such as all detailed related to health and safety of
workplace should be records. Information that need to be recorded are as standard, health
and safety procedures, safety inspection and medical records.

 A) Purpose of WHSMS is to identify associated risk or hazardous in working
environment so that effective action that can be taken to reduce them for health and
safety of people. The main function of WHSMS is to set policies, procedures to
systematic managed health and safety at workplaces. Second to improve safety related
outcomes or minimise the risk of injury so that workers can safely work and contribute in
growth and expansion of enterprise (Bailey, Owen and Dollard, 2020).
B) Three objectives of WHSMS is to prevent workplaces injuries, established risk management
process and manager implement WHS policies so that chances of harm caused to individuals can
be minimised.
C) ISO 45001 due to its good practices across worldwide it is first international standard for
WHS management system.
D) Different organisation has different system or structure of WHS management system, there
are several sources that outline basic WHS system structure such as minimising and avoiding
workplaces injuries, ensure compliance and providing evaluation and improvement.
E) There are WHS issue that identified through review that addressed by WHSMS workers and
employers responsibilities, less availability of personal protection equipment, less salary or
wages to employees and does not have WHSMS management systems.
F) First company need to make change in its WHS policies such as must include risk assessment,
safe handling and use of substances. Thirdly, it should also include consultation with employees
in WHS policies so that company is able to ensure health and safety of employees at workplace
thereby motivate them to give their best (Tompa and et.al., 2016).
G) Survey and public meeting is best method of consultation with stakeholders in order to
develop WHSMS.
E) Books and journals, articles and internet are three external sources that could be used to
identify legislation requirement and safety guidelines that inform WHSMS.
4. Subject: Regarding the WHSMS proposal
Dear sir,
This is email in order to inform you that there are several changes regard to Work health
and safety management system will be made in order to ensure more safety of workers in
workplaces so that they can determinedly contribute in achievement of goals. So, this is email

regarding to get your approval or suggestion for regarding changes that need to be made in
proposed WHSMS.
PART- B
1.
A) Endurance Fitness has complied to all relevant legislation related to work and health safety so
that individuals are provided safe and secure environment to work in the organisation. Risk
assessment has been made in order to identify associated risk or hazard at workplace that can
caused harm to employee. Therefore, manager and several member of WHS committee has tried
to take measures in order to manage workplace places safety so that people can effective work
and contribute in achievement of company goal. It is provision for employees has been made that
they have to complete they respective responsibilities with full dedication and full training will
be provided for their safety and security (Walters and et.al., 2016). Sufficient resources will be
arranged and workforce will be consult related to health and safety issues so that corrective
action can be taken and end goals can be attained.
B) Covid-19 is an pandemic situation that has adversely affected the way workers will performed
their respective task so that company goals can be attained in minimum time frame. Therefore, in
context of covid-19 it is obligation of both employer and employee to maintained social
distancing so that spread of diseases can be minimised to better extend. Employers should
provide sanitizers, ensure regularly cleaning of several areas so that workers can be protected
from Covid-19. Employees also at their personal level need to make ensure that they wear a
mask and make use of pocket sanitizers in order to stay safe and protected.
WHS issue resolution procedure include that all the parties will communicate with each others in
order to find method the way it can resolve the problem or immediate risk. Secondly, steps will
be taken in order to identified where more risk is involved thus necessary measure will be taken
to provide safe environment (İnan, Gül and Yılmaz, 2017).
All necessary steps will be taken in order to record data related to WHS so that necessary
actions can be taken to ensure safety of workers in the organisation. First data will be collected
then records so that it can be used by WHS committee for ensuring safety.
C) WHS duty holders and their responsibilities are key individuals that ensures safety of
group of people that are working in the organisation. Therefore it is duty is to manage

risk and eliminate the same so that safe environment can be provided to employees in
order to complete their respective work.
D) The procedure of Risk management process is to identify the risk, analysis and evaluate,
treat and monitor and review the risk so that it can be controlled and save environment
can be provided to workers.
E) Consultation procedure will be survey from stakeholders will be taken regarding the safety
measure that are taken by organisation in order to ensure health and safety of workers.
F) Staff induction will be provided to employees so that they can be able to know about their
respective roles and responsibilities and the vision and mission of company. Training will helps
employees in knowing about method the way they can complete the task so that desired
objectives can be gained.
2) Subject: It is request to WHS Committee members and Owners of Fitness to read draft.
Dear sir,
It is request to WHS Committee members and Owners of Fitness to read the draft of WHSMS
documents and when meeting should be organised so that it can be discussed in more detailed.
So, you are kindly invited to share your suggestion or raise any doubt.
PART-C
2. There is meeting held in order to WHS management systems and draft policy which has
included information related to core elements of system and proposed changes that
company wants to bring in order to grow and sustain its business.
Operations manager has informed CEO about relevant changes that Fitness is going to bring in
near future related to WHS so that no harm or threat can be caused to life of individuals. It has
also specific set standard that need to be followed by workers in order to maintained social
distancing and ensure their better health. All legislation related to record keeping, WHS
management has been abided (Walters and et.al., 2016). The policy will be communicate to the
employees through digital technology and WHS policy and system is design such that can easily
meet internal and external requirement of company.
CEO: Has assess that all these requirement related to WHS has fulfilled by organisation so that
no harm can be caused to employees in any circumstances. CEO has also stated that it has to
answer feedback and make notes of consultation.

PART -D
1. The management teams has suggested some changes related to WHS and design of
WHSMS during consultation such as it should also include taking feedback of key
individual in order to know several risk at workplaces. Second it has suggested that the
WHSMS should included compliance and provide continuous improvement so that
necessary steps can be taken for safety of workplaces.
2. Subject: To review final version of WHS policies and procedure
Dear sir,
This is an email to please you to review final version of WHS policies and procedures that are
attached in the email below so that they can be finally agreed and approved (Malatzky and
Bourke, 2017).
PART -E
1. Subject: Communication of approval to all staff members
This is to inform all the staff members that finally the WHS policies and WHSMS has been
made and approved by committee and owners. Therefore, this way is to aim to encourage you all
to share your respective suggestion or feedback the way it can be improved further so that
company can better ensure health and safety of workers.
Thank you
With regards
Assessment 3
Part A: Role play – participation in meeting with CEO
WHS action plan cover all different areas as a part of safety measures to minimize the
overall risk involve in project. Different measures have been taken such as social distancing
measure, sanitization measures, hygiene standards measure and other such measures that can
allow the best level of safety protection against the virus (Holman and et.al., 2020). Compliances
like maintaining social distancing, prohibition over collecting bunch of people at one place,
hygiene standards, lock down at the initial stage and such related standards. Based on the spread
in virus the entire planning will be monitored. ON the basis of the total number of cases
monitored is conducted in the plan.
WHS action plan is focused towards sustaining social distancing, maintaining proper
hygiene, improving health safety standards, work from home guidelines and other such actions

will control the spread of virus. Risk is of the life of the people especially the individual
suffering from some kind of disease. Task force is prepared to initiate all actions prepared to
generate the steps taken to control the spread of virus. Task force will implement all the steps
and actions finalized under this action plan (Sultan and et.al., 2020). The action committee has
finalized different actions such as maintaining social distancing, hygiene protection, lock-down
at the hotspot areas in respect to the COVID 19 pandemic and other such steps. If the social
distancing standards can meet than this virus can be controlled by the authority. The target is to
minimize the impact of this virus and also to develop vaccination with the support of
pharmaceutical companies to achieve the best level of control against the pandemic. Steps such
as social distancing, lock down at offices, work from home guidelines, sanitization at work
places on a regular basis social distancing at the work places, prohibition over visiting public
places and other such steps are necessary to control the pandemic since the vaccine could not
develop.
Part B: Conduct a brainstorming session to identify risk
Observation checklist
The assessment session has discussed the possible steps to be taken to deal with the
COVID 19 pandemic. The possible steps have been discussed that could have been taken.
Measures are also finalised to control the disease and address the improvement. Possible actions
towards developing COVID 19 vaccine has also talked in the meeting.
Class room set up could provide a comfortable stay to discuss and talk about the different
elements part of the COVID 19 (Czeisler and et.al., 2020). Each student also involved in
discussion over the COVID 19 pandemic. They also provided equal opportunity so that they can
put their views and opinions over the pandemic and in finalizing possible solution to deal with
the issue. Internet and other such resources to control the pandemic.
Part C: Document and implement the action plan
Action plan
Aim:
 To control the COVID 19 pandemic.
Objectives
 It is specific that through this action plan COVID 19 pandemic has been tried to control.

 On the basis of records and statistics measurement over improvement and development
can be identified.
 With the support of safety measures against the COVID 19 pandemic the respective aim
can achieve.
 IT is realistic to achieve the objective with safety measures.
 Within the time span of 1.5 years all objectives will meet.
Actions
 To take sanitization measures properly for controlling the disease.
 To take social distancing action.
Resources
 Internet
 Government agency
Responsibility
 Authorities will be responsible such as government for the action plan.
Email
To: WHS Committee members
CC: CEO Endurance Fitness
Sub: Conveying information over COVID 19 safety measures
All measures have been taken based on the action plan discussed. All resources are
decided and identified that can control the disease. Poster and presentation has been issued to
make people aware about all precautions. Poster further disclose all the safety guidelines.
Part D: Measurement and evaluation requirement of WHS Plan
Draft
Evaluation indicator
ON the basis of the number of cases arises of COVID 19 impacts of the practices will be
channelised. IT is anticipated that if the number of cases fall down that indicate that necessary
steps taken to control the pandemic has been right.

Monitoring method
Result evaluation technique and also the feedback forms will fill to identify and monitor
the overall results against the steps taken to control the pandemic (Hopkins, Surda and Kumar,
2020). This is a key method or technique to identify the possible development in against to
control the pandemic.
Person responsible
The committee members of WHS and the government is responsible for all the results.
Frequency
Monitoring will be done in every six months so that proper evaluation and steps camn
be taken to control the pandemic.
Email
To: WHS Committee members
CC: CEO Endurance Fitness
Sub: Monitoring results
It is requested to the authorities to take a note of all the necessary action taken. All the
guidelines issued to monitor the responsibilities will also address in this project. Different
per4formance measures will be prescribed in this regard. Records such as sign in sheets, data
base, report templates and other such records will be maintained. Feedback form will also fill
over a timely basis.
Part E: Revised measurement and evaluation schedule
Revised monitoring and measurement schedule
Evaluation indicator
ON the basis of the number of cases arises of COVID 19 impacts of the practices will be
channelised. IT is anticipated that if the number of cases fall down that indicate that necessary
steps taken to control the pandemic has been right.
Monitoring method
Result evaluation technique and also the feedback forms will fill to identify and monitor
the overall results against the steps taken to control the pandemic. Inspection at work placer will
also conduct to identity the improvement. Guide will also produce to address the possible steps

or to make people aware.
Person responsible
The committee members of WHS and the government is responsible for all the results.
Frequency
Monitoring will be done in every six months so that proper evaluation and steps can be
taken to control the pandemic.
Procedure for action
All actions identified will be taken to deal with the pandemic. All steps will be based on
the measurement and evaluation schedule.
Email
To: WHS Committee members
CC: CEO Endurance Fitness
Sub: Respective changes
It is requested to the authorities to take care of all the changes made to deal with the
pandemic effectively. Guidelines will be issued to deal with the challenges of pandemic.
Personal level inspection will also done to identify the potential impacts.
Assessment 4
Part A: Consult staff to review WHSMS
Responsibilities
Staff carry the responsibility to make the people aware about all the necessary steps taken
to deal with the COVID 19 Pandemic. Regular inspection based on the modified
recommendation will also done and this is considered as the key responsibility against dealing
with the pandemic. This would be taken as the necessary steps to deal with the pandemic. Proper
guidance is another key responsibility that all the workers need to fulfil so that proper control can
be established against dealing with the pandemic (Lythgoe and Middleton, 2020). Tools like
performance evaluation, record briefing of cases registered and other such tools can be used.
This is also the responsibility of the committee members to identify and monitor that all the
measures are taken effectively to deal against the pandemic.

Inviting members of committee
Evolution protocol has been developed so that measurement over development and
improvement in respect to pandemic can identify. Different methods such as data collection
method, frequency and timing will be measured and personal responsibility will set to address
the possible development against dealing with pandemic.
Short time frame
Short time frame will also prepare to register all the outcomes against the pandemic. This
will monitor the possible results has entertained against the pandemic.
Part B: Evaluation and report over WHSMS implementation
Abstract
This report has talked about the necessary steps taken to deal with the pandemic. This
also provide a brief overview about the steps to be taken to deal with the pandemic.
Recommendations over measure will also provide.
Methods
Method like data collection, data register and such related methods will be used.
Body of report
The report will contain the methods, strategies and results section to present.
Conclusion
IT is concluded that with the support of necessary steps like maintaining social
distancing, data collection method used and other such steps to be taken to deal with the
pandemic.
Recommendation
It is recommended that proper team or committee can be developed to deal with the
pandemic more efficiently (Selvin and Juraschek, 2020).
Action plan

Appendix A: COVID-19 Safety Action Plan Template

Organi
sation
Name
Endurance
Fitness Date:
WHS
Comm
ittee
memb
ers
Documented
by:
Endorsed by:
Requir
ement
Propose
d
Actions
How
this will
be
achieve
d
Resources Person
Respons
ible for
follow-
up
Nomina
ted
Complet
ion Date
Eval
uatio
n
indic
ator
Monitoring
Method
Safety
measur
es
Social
distanci
ng.
Sanitizat
ion
Health
care
measure
s
Monitor
ing
With the
support
of team
this will
entertain
.
Human
resources,
financial
resources,
internet,
governmen
t bodies.
Authoriti
es
Data collection
method.

Organi
sation
Name
Endurance
Fitness Date:
WHSS
NHS
Organi
sation.

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