Implementing WHS System for Employee Health and Safety

This assignment focuses on the implementation of a WHS system in an organization to provide better facilities and services. It discusses the roles and responsibilities of the WHS system, the importance of WHS standards, and how it contributes to work-life balance. The assignment also includes a case study of Pitstop, a privately owned company.

Develop, implement and maintain WHS
system
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Contents
INTRODUCTION...........................................................................................................................3
ASSESSMENT 1.............................................................................................................................3
Introduction about company........................................................................................................3
Identifying current issues.............................................................................................................3
CEO looking within organization................................................................................................4
Define WHS management system...............................................................................................4
Role and responsibilities of WHS system...................................................................................4
WHS standards............................................................................................................................5
Create responsibilities of work life balance.................................................................................6
CONCLUSION................................................................................................................................6
REFERENCES................................................................................................................................8
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INTRODUCTION
The assignment is based on the WHS system that will be implementing in the organization
for providing better facilities and services. The documentation will focus on the employee health
and safety so that examine the risk related the health. It will describe about the roles and
responsibilities of WHS system and how it will help for maintaining policies within organization.
Furthermore, it will discuss about the WHS standards that how it will help in the work life
balance processes.
ASSESSMENT 1
Introduction about company
Pitstop is based on the privately owned company that until recently operated one
independent service station in Melbourne. The organization has been maintained the sufficient
finance to buy the independent service station. In this way, it help for increasing the business
capabilities and abilities in global marketplace (Babenko, Boichenko and Koniaieva 2019). The
founder of organization is Jim Murphy that has run the enterprise for past five years. He operates
the service station is the most appropriate manner which relies on the hand on approach to
provide the instruction and monitor activities of staff members. There are total 60 employees
work together in the organization that has different from background and culture.
All physical stores have based on the computerised point of sale which are directly linked
with business resource planning as well as accounting system. In past eight month, pitshop
enterprise operate the nine different stores across Queensland, Victoria, NSW and other rebrand
them (Marling, Horberry and Harris, 2019). The owner of company always focused on the plan
to continue the expansion until optimum target of 30 different station that must be secured.
Identifying current issues
Appoint as General Manager in Pitshop organization, focused on the overall business
expansion. Afterwards, it has been decided to develop and design WHS management system
which help for managing overall issues that arise at workplace.
Pitshop has gone through the tremendous transformation from single hand on operation to
various store business. As per analysis, it has found that there are issues arise related risk to
employee health. In recently, it also recognised the sexual harassment issue which is the most
serious problem that needed to control in quickly (Marling, Horberry and Harris, 2019). Sexual
harassment can be deliberated in both physical as well as verbal. It will be experience anywhere
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in the workplace among men and women. On the other hand, it arise the issue among employee
from injury, illness due to tobacco smoke. It is the most common issue identify within
organization.
CEO looking within organization
The owner of Pitshop has been looking within organization to provide the flexible and
family friend workplace that reasonably accommodate external commitments. It is becoming
useful for employee whereas they can establish the good relationship with colleagues and
achieve the significant goal or objective (Eldejany, 2019). In order to give proper support to
balance the work and personal need for staff. In this way, Jim always concerned about WHS
management that support for creating an effective working environment. Furthermore, it also
recognised the value of staff member and their commitment for promoting and maintaining
health as well as wellbeing of each members at workplace. Jim also looking to influence the staff
member ability to maintain work practices and encourage towards their significant goal.
Define WHS management system
WHS stand for Work Health and Safety Management system that must be described about
the methodology where it can be addressed occupational health and safety within organization. It
will be designed for specific work health and safety issues that easily addressed within
framework (Jabbari and Taleghani, 2019). The primary goal is to achieve the implementation of
WHS management within realistic manner. The New WHSMS integrated with the existing
management system which mainly involves adapting policies from Pitshop system. In order to
retain policies from ISS buyout physical stores.
WHS management system is providing the better health and safety environment in the
workplace among workers (Marling, Horberry and Harris, 2019). It must follow the specific
duties to keep protect the employee from risk and management learn to handle the critical
condition or situation.
Role and responsibilities of WHS system
As develop and design the WHS system within organization that help for meet roles,
responsibilities under work health and safety Act 2011. WHS system is become much more
simply having safety related in form of policies and procedures documented appropriate manner.
Rather it can be measured the information about the safety documentation through in-going and
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managed with properly (Lingard and Harley, 2019). There are some common role and
responsibilities of WHS system within Pitshop organization.
Roles:
 It will be designed the work environment without any risk to consider health as well as
safety.
 In order to handle or storage of plant, substances and structure.
 It must apply the suitable principles to all duties through work health and safety
legislation (Marling, Horberry and Harris, 2019).
 It always maintained the adequate facilities for welfare of staff members at workplace.
 Handling the training information and provide guidance to supervisor which necessary to
protect the person from risk to their health. In this way, it can be increased the safety
from work.
Responsibilities:
 To monitor the employee work’s health, safety condition by regularly organise hazard
inspections.
 It must ensure that WHS responsible for incorporated into different type of induction
processes (Babenko, Boichenko and Koniaieva 2019).
 To gain an understanding towards the business operation and involves an appropriate
standards to protect them from risks or hazards.
 To ensure that implement, process and complying with multiple legal obligation to
review the entire process.
WHS standards
Work health and safety standard is based on the documents that setting out the
specification, procedures that must be designed to ensure product as well as service. it provide
the better system which are reliable, safe and consistently perform the way and intended
(Marling, Horberry and Harris, 2019). It has been established the minimum set of need which
primarily define the safety and quality criteria.
AS/NZS 4801 is based on the Australian standard for health and safety management. The
standard is benchmark which assessing the occupational health as well as safety across
management system. In regards of discipline which provide guidance in the organization for
creating and implementing the policies (Ross, Penesi sand Badrick, 2019). The primary objective
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is to demonstrate the organization knowledge to control over hazards and risks. It must be
representing in its entire work environment or culture.
As a result, it has made it increasingly necessary for company to manage the system which
comply with obligations. AS/NZS standards set up the requirement that meet the specific
effective health and safety management system (Ross, Penesi sand Badrick, 2019). It is based on
the establishment which mainly designed to work for Pitshop firm of all sizes across retail
sectors. Health and safety is the most common key issue within organization that can help for
protecting the employees. In order to reduce the safety risk, minimize injuries and ensure that
complying with specific relevant legalisation.
Create responsibilities of work life balance
For creating the work life balance, it must require to adapt the flexibility and friendly
working environment at workplace (Babenko, Boichenko and Koniaieva 2019). It is the best way
to accommodate external commitment and enhance their own responsibilities towards enterprise
culture. ISS has been recognized the staff members that have enough responsibilities which
extending beyond the working environment. So as needed to aware about the work life balance
responsibilities which directly impact on the employment opportunities (Ross, Penesi sand
Badrick, 2019). In this way, each and every staff members supportive and achieve the specific
goals. In order to respond to request for arranging the work life balance, management but it
needs to consider the essential work requirement, current potential needs of other one. In
responding to the request for different arrangements related the work life balance and also keep
maintain the potential requirements (Babenko, Boichenko and Koniaieva 2019).
Furthermore, manager is mainly concern about the policies and procedures in order to
maintain working environment or culture. It mainly involves ISS smoking policy, sexual
harassment policy, alcohol, drugs and bullying policies. These are policies always support for
entire working environment whereas each employee free to develop an effective relationship
with staff members (Ross, Penesi sand Badrick, 2019). It is important for conduct sets out
principles on the basis of staff member attitude, behavior in the workplace. An effective
workplace balance directly impact on the overall enterprise expansion because it gain more
popularity among customer whereas they can purchase product and service through Pitshop
organization.
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CONCLUSION
From above discussion, it has summarised about the concept of WHS system that can be
implementing in the organization for providing better facilities and services. The documentation
is mainly focused on the employee health and safety so that examine the risk related the health. It
has identified the various roles and responsibilities of WHS system and used for maintaining
policies and procedures within organization. Furthermore, it also consider the significant WHS
standards whereas it help for creating the work life balance of employees.
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REFERENCES
Book and Journals
Babenko, V., Boichenko, O.I. and Koniaieva, Y., 2019. Efficiency of human resource
management in industrial automation enterprises with prospects of innovative
susceptibility (Doctoral dissertation, Atlantis Press, Netherlands).
Eldejany, R., 2019. The Relationship between Safety Management Systems, Safety Performance
and Customer Satisfaction in the Australian Construction Industry: A Quantitative
Research Proposal. Journal of Research in Marketing. 10(1). pp.766-771.
Jabbari, A. and Taleghani, Y.M., 2019. Designing a safety management system for higher
education centers. Journal of education and health promotion. 8.
Lingard, H. and Harley, J., 2019. Managing Work Health and Safety: Rethinking Rules and
Worker Engagement. Integrating Work Health and Safety into Construction Project
Management. pp.173-196.
Marling, G., Horberry, T. and Harris, J., 2019. Development and Validation of Plain English
Interpretations of the Seven Elements of the Risk Management Process. Safety. 5(4).
p.75.
Ross, J., Penesis, J. and Badrick, T., 2019. Improving laboratory economic and environmental
performance by the implementation of an environmental management
system. Accreditation and Quality Assurance. 24(5). pp.319-327.
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