Development of Online Management System for Stud Farm - Doc

Student Name
ID Development of Online
management system
for Stud Farm

1. Part One:
1.1 MOV - Measurable Organisational Value
Area of Impact Rank (1 to 5)
Operational 1
Financial 2
Customer 3
Social 4
Strategy 5
1.2 Value of the project
The project value includes the following:
Better: Better services are delivered to the customers and as result they can be able to book
their services online.
Faster: The organizational can be able to solve the queries of the organization effectively in a
less time as compared to the system that is used earlier.
Cheaper: The organization does not need to spend much on managing their operation after the
new system development.
1.3 Appropriate metric
Rank Impact Metrics Timeframe
1 Operational The efficiency of
business operation
increases by 10%
2 months
2 Financial The revenue of Stud
farm increases by 17%
3 months
3 Customer 10% increment in the
number of customers
2 months
4 Social Facebook and other
social media platform
is used for promoting
the brand of the
organization.
1 month
5 Strategy Proper operational
strategy is utilized.
2 months
2. Part Two:
2.1 Scope
The in-scope includes:
 Running kick-off meetings

 Coding
 Unit testing
 System and integration testing
 User acceptance testing
 Stress testing
 Volume testing
 Performance testing
 Data migration testing
 Black box testing
 Implement solution and go live
2.2 Out of Scope
The project out scope includes:
 Absence of training facility for the stakeholders who are involved with the development
of online management system
 Less illustration about the project suppliers
2.3 Assumptions
The project assumptions are as follows:
 It is found that within 64 days the project will be finished
 It is expected that $91,120 will be enough for finishing the project.
 It is assumed that scope will be used while progressing from one phase to another.
2.4 Constraints
The project constraints are as follows:
 It is found that within 64 days the project must be finished
 Within the budget $91,120 the project must be completed.
 Scope must be used while progressing from one phase to another.
2.5 Scope Management Plan
The scope management plan generally includes steps that include:
Getting idea about the needs of the project: Proper idea must be present within thee
stakeholders of the project about the requirements of the project so that the project scope can be
managed properly.
Avoiding scope creep: The signs of scope creep need to be identified in initial stage for
avoiding them so that no negative impact can occur within the project.
Accounting the changes in the organizational finance: The changes that occur within the
organizational finance must be properly managed with the help organization.

2.6 Resource Plan
 People
Resource Name Std. Rate
Project Manager $ 30.00/hr.
Marketing and Commerce Manager $ 25.00/hr.
Technical Expert $ 27.00/hr.
Tester $ 25.00/hr.
Technical Integration Specialist $ 27.00/hr.
Developer $ 27.00/hr.
IT Manager $ 27.00/hr.
Data Management Officer $ 27.00/hr.
Project Supervisor $ 25.00/hr.
Human resource manager $ 24.00/hr.
Financial manager $ 24.00/hr.
Programmer $ 27.00/hr.
Quality analyst $ 25.00/hr.
Risk manager $ 24.00/hr.
Project planner $ 28.00/hr.
 Technology
Hardware Computer, hardware, desktop, RAM
Software Server, Operating system, Java and
Network Firewall
 Facilities
The medical facility must be given to the stakeholders of the organization who are enraged with
the project.
 Other
Travel Requirements Travel allowance facility must be given
to the project team members.
Training Requirements Training facility must be arranged
before the completion of the project.

Part three:
3.1 Project Milestones
Milestone Completion date
Milestone 1: Completion of initiation phase Wed 06-06-18
Milestone 2: Completion of planning phase Wed 20-06-18
Milestone 3: Completion of execution phase Thu 09-08-18
Milestone 4: Completion of monitoring and control phase Thu 09-08-18
Milestone 5: Completion of closure phase Wed 16-05-18
3.2 Project activities
Figure 1: Project activities

(Source: Created by Author)

3.3 Project resources
Figure 2: Project resources
(Source: Created by Author)

3.4 Time estimation
Figure 3: Time estimation
(Source: Created by Author)

3.5 Project budget
Figure 4: Project budget
(Source: Created by Author)

3.6 Time phase budget
Figure 5: Time-phase budget
(Source: Created by Author)

Part four:
4.1 Assumptions
The project assumptions are as follows:
 It is found that within 64 days the project will be finished
 It is expected that $91,120 will be enough for finishing the project.
 It is assumed that scope will be used while progressing from one phase to another.
4.2 Project risks and management strategy
Risk
ID
Description Probability Impact Rate Assigned
To
Response
Strategy
Threat or
Opportunity
1 Poor
estimation: If
the
estimation of
the budget is
not done
properly then
it will be quite
difficult to
finish the
project.
Up to 96% High High Financial
manager
The project
manager
must engages
in estimating
the budget
properly after
conducting
researching
properly.
Threat
2 Low quality
of hardware
and software:
If the
resource
quality is not
good then lot
of issues
related with
quality can
arise.
Up to 80% Mediu
m
High Quality
analyst
The quality
of the
hardware and
software
must be
checked
before using
it.
Threat
3 Poor
strategies of
management:
If the
management
strategies are
poor then it
will be quite
difficult to
manage the
project.
Up to 76% Mediu
m
Medium Project
planner
Proper
strategies of
management
must be used
within the
project.
Threat
4 Slippage of
project
schedule: If
the project
Up to 80% High High Project
manager
Schedule
slippage can
be avoided by
tracking the
Threat

manager does
not engages
in tracking
the schedule
then it will be
quite difficult
to manage
the schedule
of the project.
timeframe of
the project
schedule.
5 Increasing
the time of
the project: It
is found that
time of the
project is
increasing for
adding more
functions
within the
system which
further
increases
budget of the
project.
Up to 74% High Medium Project
manager
Enhancing
time is found
as the
positive risk
as it generally
helps in
adding
functionalities
within the
system.
Opportunity
6 Lack of
proper
knowledge: If
the technical
experts do
not have
proper
knowledge,
about the
system they
are
implementing
then it would
be quite
difficult to
make the
project
successful.
Up to 74% High Medium Human
resource
manager
The
technical
experts who
have
knowledge as
well as
experience in
project must
be hired.
Threat
Part Five:
The project manager utilizes some of the important steps in order to maintain the quality of the
project throughout the project lifecycle so that the needs and requirements of the customers can be
fulfilled. The steps include:
 Planning for managing the quality
 Arranging bi-weekly meetings for focussing on quality

 Investing proper budget on quality management
 Checking the hardware, software and other materials before utilization
 Conducting proper software tests
 Safeguarding the time that is required for testing
 A set of verification activities
Verification Activity When?
Testing the software and hardware
quality
The quality of the hardware and
software is checked before utilizing
it within the project.
Verifying external audits External audits are conducted for
checking the suppliers after delivery
of the materials
Verifying internal project audits The internal audits are conducted in
the final phase
 A set of validation activities
Part Six:
a. Annotated bibliography
Refer to appendices
b. Develop a closure checklist
Activities Status
Is the testing phase completed Yes
Does all documents are approved and reviewed? Yes
Does the requirement traceability matrix is
checked?
No
Is all issues closed? Yes
Does project handover completed? No
Is training completed Yes
Validation Activity When?
Testing depending on project
requirement
The requirements are tested before
they are applied within the project.
Validating implementation phase The implementation phase is
checked after it gets completed for
making sure that all the activities
are successfully undertaken
Testing phase Testing the project after the
implementation phase is completed.

c. Develop a project evaluation
Objective Evaluation
Quality The quality of the project is maintained
throughout the lifecycle of the project.
Budget The project is completed within the approved
budget.
Scope For finishing all the stages of the project, the
scope is used within the entire lifecycle.

Bibliography
Cicmil, S., Cooke-Davies, T., Crawford, L., & Richardson, K. (2017, April).Exploring the complexity of
projects: Implications of complexity theory for project management practice. Project
Management Institute.
Garton, C., & McCulloch, E. (2012). Fundamentals of Technology Project Management. MC Press,
LLC.
Goetsch, D. L., & Davis, S. B. (2014). Quality management for organizational excellence.pearson.
Hegazy, T. (2013). Computer-Based Construction Project Management: Pearson New International
Edition. Pearson Higher Ed.
Heldman, K. (2015). PMP project management professional exam deluxe study guide: updated for
the 2015 Exam. John Wiley & Sons.
Hwang, B. G., & Ng, W. J. (2013). Project management knowledge and skills for green construction:
Overcoming challenges. International Journal of Project Management, 31(2), 272-284.
Kerzner, H. (2013). Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Larson, E. W., &Gray, C. (2013). Project Management: The Managerial Process with MS Project.
McGraw-Hill.
Mir, F. A., &Pinnington, A. H. (2014).Exploring the value of project management: linking project
management performance and project success. International journal of project
management, 32(2), 202-217.
Pemsel, S., &Wiewiora, A. (2013).Project management office a knowledge broker in project-based
organisations. International Journal of Project Management, 31(1), 31-42.
Stark, J. (2015). Product lifecycle management.In Product Lifecycle Management (pp. 1-29).Springer
International Publishing.
Todorović, M. L., Petrović, D. Č., Mihić, M. M., Obradović, V. L., &Bushuyev, S. D. (2015). Project
success analysis framework: A knowledge-based approach in project
management. International Journal of Project Management, 33(4), 772-783.
Tornabene, C., Hussain, M. M., Crowe, T., Cohen, N., & Panzer, J. (2012).U.S. Patent No. 8,103,729.
Washington, DC: U.S. Patent and Trademark Office.
Verburg, R. M., Bosch-Sijtsema, P., &Vartiainen, M. (2013).Getting it done: Critical success factors for
project managers in virtual work settings.International Journal of Project
Management, 31(1), 68-79.

Appendices
Appendix 1: Annotated Bibliography
Article 1: Badewi, A. (2016). The impact of project management (PM) and benefits management
(BM) practices on project success: Towards developing a project benefits governance
framework. International Journal of Project Management, 34(4), 761-778.
The paper highlighted that benefit management as well as project management are the two
facts that plays a great role in achieving success. The main aim of this paper is to reflect the impact
of various business management practices depending upon the investment that is made on the
project. The success of the project is mainly measured by considering the impact that is mainly
created with the help of project management strategies. After collecting responses from more than
200 people, it is highlighted that significant number of organizations generally utilizes PM as well as
BM practices. The practice of project management not only helps in influencing the success of the
project but also creates huge impact on the project investment.
Article 2: Papke-Shields, K. E., & Boyer-Wright, K. M. (2017). Strategic planning characteristics
applied to project management. International Journal of Project Management, 35(2), 169-179.
This paper generally helps in examining the application of various strategic planning
characteristics from strategic planning research to project management. The information that is
collected from prior research of strategic information system planning, strategic planning as well as
strategic manufacturer planning which generally helps in combining both strategic planning that is
collected from rational approach as well as with the help of adaptive characteristics for creating
proper comprehensive model. It is found that the rational adaptive approach that is mainly mapped
for establishing project management techniques and tools. The project management is mainly
captured with the help of different degrees that is mainly related with the success of project
management.
Article 3: Lee, L., Reinicke, B., Sarkar, R., & Anderson, R. (2015). Learning through interactions:
improving project management through communities of practice. Project Management
Journal, 46(1), 40-52.
The paper focuses on the factors that generally help in improving project management.
According to Lee at al., (2015) communities of practice are considered as an important mechanism
that helps in improving the knowledge sharing either within or outside the organizations. Depending
on the extrinsic as well as intrinsic motivation, a model of participation is theorized with the help of
the project managers in order to explore the utilization of web technologies for enhancing their
participation. It is identified that with the help of structural equation modelling, various research
model are generally tested for finding out the factors of enjoyment, reputation as well as
management support that generally creates impact on the participation intensity of the various
project managers.