Event Planning Reflection and Improvement

DEVELOP WORK PRIORITIES
1. DESCRIPTION AND PLANNING
21st Birthday party arrangement is key motive behind the planning so it is necessary to
understand key aspects. Birthday party will be organised with consideration of Hollywood theme
so that experience level can be enhanced effectively. Along with this, the 100 guests will be
attending the party so it is significant to manage activities in desired way so that goals and
objectives can be accomplished effectively. Birthday party will be organised at the Greenwich-
Yacht-Club in the evening of 15 August, 2016.
In order to have effective conduction of the Birthday Party it is significant to focus on
effective planning of work activities. It is necessary to have proper use of planning skills so that
arrangements can be maintained in appropriate manner. It has been noticed that the key needs of
event need to be understand so that work activities can be developed in significant way (Throop,
2010). Effective use of tools and techniques is also beneficial to have successive plan. Time
frame also need to be design so that designed activities can be accomplished in desired form. In
addition to this, it is also necessary to consider factors that may impact the overall arrangement
such a budget, work demand, external factors, human resource, resource availability,
breakdowns, etc (Robinson, 2012). If these kinds of aspects are not considered in appropriate
manner then overall effectiveness of event can be influenced in negative manner.
Following steps need to be considered in order to have effective planning of Birthday
event. Classification can be as design of objective as per needs, availability of resources, issues
determination, design strategies using external aspects, implementation and monitoring. It means
the key belief of individual need to be consider so that Hollywood theme birthday party can be
organized. After this, the availability of finance, venue and other aspects is being referred as
most significant aspect (Story, 2009). With an assistance of this, the current aspects in regard to
event can be understand in most appropriate manner. Along with this, the issues that can be faced
during the event conduction also need to be evaluated so that goals and objectives can be
accomplished. It has been noticed that the breakdowns may affect the effectiveness of event so it
is essential to consider during planning process (Sibbald, 2009). By analysing external factors
like number of guest, catering, games, etc the further activities need to be designed. In this,

diverse activities need to frame as per strategic aspects so that event can be organised in
appropriate manner. Further arrangements like music and other facilities also need to be consider
so that experience level can be boosted.
Other than this, in order to have effective implementation of activities the proper
coordination with common friends and event professionals is also necessary. It assists in proper
implication of activities so that birthday party can be organized in desired form. At last
monitoring is also significant so that activities arranged can accomplished in desired form
(Kortum and Cox, 2011). It is also essential to refer contingency plan so that goals and objectives
can be meet. It is beneficial to have decrease in impact of factors that may affect the overall
birthday event. With an assistance of contingency plan, it can be identified that the outcome of
designed activities can be determined in order to have better success of event. Response towards
event can also be predicted by having focus on contingency plan (Alwaer and Clements-Croome,
2010).
2. SCHEDULING AND MONITORING
As per the detailed study, it has been noticed that there are number of techniques that can
be accessed in order to have effective scheduling and monitoring of work activities. Gantt chart
is most commonly used technique that will assist in proper scheduling of actions as per need of
Ferry master roles and responsibilities. Under this technique, they can show the activities against
time that allows the manager to monitor the activities and their time schedule. Time period can
also be allocated for each activity that needs to be organized for the Ferry Master so that
effectiveness can be maintained in appropriate manner. Allocating time period helps the Ferry
manager to complete the arrangements in desired form. Each activity of Ferry Master operation
can be indicated through use of bar along with its starting time so that manager can monitor the
activities with the help of this bar. Moreover, to-do-list is also one of critical task that can assist
in effective scheduling and monitoring of activities (Allen, 2010). It is the prioritized list of all
the tasks that needs to be carried out to make perform roles of Ferry Master. Key activities that
need to perform for Ferry Master are catering arrangement, decoration at ferry, welcoming the
guest, music, guiding staff and further fun activities' arrangement at ferry. It is significant to set
these activities in to-do-list as per priority and need. It is considered as most useful section that

provide proper scheduling. For monitoring the evaluation can be taken into account as per
reference of scheduling (Huang and Zhang, 2011). Further, monitoring activities like feedback
and discussion with the person who have been allotted different tasks are also key aspects that
can analyse the work against objectives.
3. FEEDBACK
Feedback is considered as activity that allows to identify the effectiveness of actions that
were performed to meet key responsibilities of Ferry Master. It means by having improved focus
on feedback process the effectiveness of work activities can be evaluated. There are number of
tools that can be conducted in order to have feedback about the event. Discussion with customers
about the arrangements will provide information about key values and issues that were present in
the services (Iyer, 2011). Manager can take feedback from the guest who have attended the trip
about the food, cake, games, decoration, etc. 360 degree feedback system also need to consider
effectively so that roles of Ferry Master can be performed in order to satisfies the requirement of
client. In other aspect, it can be stated that the feedback provide information in regard to
reactions to product and performance. On the basis of such information, better events can be
designed in appropriate manner. Along with this, the modification also be taken into account as
per evaluation of performance.
In respect to have evaluation about the activities that are related to ferry, the feedback
will be taken from guests because they will provide details about their experience while taking
the ferry services. Moreover, the guest and other people who have heard about the party can also
provide feedback. They can allow their clients to post feedback on their website. It will assist in
effective evaluation of activities and improve success ratio of event in the future (West, 2012).
There are number of advantages that can be attained through feedback process. With an
assistance of this, issues can be identified in appropriate manner so that further activities can be
designed to meet objectives and overcome issues. It means feedback is most critical aspect that
plays key role in performance improvement (Throop, 2010). It also allows to identify key needs
so that better control system can be designed in order to meet goals and objectives in desired
form. It also improves communication skills because it allows to have direct interaction with
guests.