17BSP046 - Enterprise Resource Planning Assignment
Added on 2020-03-01
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Data Science and Big DataArtificial IntelligenceWeb Development
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SAP Assignment11
SAP Assignment12PART 1: Enterprise Resource PlanningQuestion 1Historically, companies usually organize themselves according to a set of functional areas, each ofwhich offers support for business processes and operations (Jiang, 2009). Functional areas in anorganization may depend on the type of business. In a manufacturing company, the following serveas main functional areas:i)Production – production department is involved in manufacturing the products of a company.It is where inputs (raw materials) are effectively and efficiently converted into finishedoutputs (products) through a series of production processes. ii)Sales and Marketing - sales and marketing department will be involved in generating profitsthrough the sales of the manufactured products. It is also involved with achieving set targetslinked to developing new markets, brand-awareness and increasing salesiii)Finance – concerned with the accounting, planning, auditing, organizing company financesand generating financial reports. This department manages company inflows and outflows,monitors and supports aims and objectives to reduce costs and improve profitabilityiv)Human resources – responsible for enrolling the right people – with required qualifications,and skills. It is also involved in staff training activities and supports the continuousprofessional development of all company employeesv)Administration – is concerned with company management that perform administrativefunctions. It comprises both low level to senior level administrators. They serve companycustomers by giving satisfying customer experiences and maintaining customer relationships.Question 2According to Oracle (2017), Enterprise Resource Planning (ERP) systems refers to tools andsoftware’s used by business organizations to integrate daily business functions such as sales, finance,production, procurement and administration. By integrating a business functional areas, ERP systems combine together and describebusiness processes and facilitate data flow between functional areas.By collecting and maintaining shared transactional data from various departments in anorganization, ERP systems eradicate mismatched data and provide data integrityThrough the use of a common database and defined data structures, ERP systems offer dataaccess from several actions by means of shared concepts. ERP systems provide efficient business processes by providing the following benefits (Rand 2017)i)Low operational and management costs by providing integrated systemsii)Improve efficiency via common user views and experience in all functionsiii)Enhance collaboration through information sharingiv)Enhance business insights through real-time generated reports v)Reduced risks by allowing data consistency and integrityQuestion 3
SAP Assignment13Systems, Applications and Products (SAP)develops SAP Business One, which is an easily availableand integrated (ERP) that combines the main business sectors in an organization.It offers a single solution(integrated software) that makes more efficient all business processesincluding Operations, Sales,Production, Planning,LogisticsHuman Capital Management, andmakes available information that is real-time, and expands business performance (SAP 2017).The application is also developed to allow growth in small to enterprises (SMEs) and also enablegrowth with large companies and facilitates their operations and allows better management throughthe singular integrated one tool. SAP lessens businesses complexity by generating fresh opportunities for expansion. This waybusinesses are able to growth and innovate, and gain a competitive advantage. SAP is able togenerate real- time data, and hence reduce redundancy which create a better and effective work settingfor all staff.Question 4Master data refers to the core data that is essential to operations in a particular business section andremains unchanged for a long period of time (Rouse 2012). It refers to main organizational entitiesutilized by a number of departments in an organization and deposited in diverse systems. In addition,master data symbolizes organizational units where business relations are fulfilled and key componentswhere analysis takes place (Business Insider 2011).Master data is robust, and not recorded in the form of transactions, it is used by many systems thatdefine key business units and may include data about products, business clients, inventory,employees, suppliers etc. On the other hand, transactional data are the elements that support daily operations in a business inareas such as service management, sales, purchasing, billing, accounts, order management and more. It is data that is created and updated within daily operations and includes payment methods, discounts,price, time and place. The diagram below illustrates the difference between both Master andtransaction data in an organization. Figure 1: Master vs. Transactional data. (Source: Business Insider 2011)Question 5SAP master record is often centrally located across as shown in Figure 2 below.
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