Essendon & Buckley Street Level Crossing Removal Project Charter

This project charter outlines the purpose, objectives, scope, duration, budget, stakeholder list, and approval requirements for the Essendon & Buckley Street level crossing removal project. The project aims to improve safety, reduce congestion, and transform the local precinct by removing the level crossing at Buckley Street.

Running head: PROJECT CHARTER
Project: Essendon & Buckley Street level crossing removal
Name of the Student
Name of the University
Author’s Note

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PROJECT CHARTER
Table of Contents
Project charter..................................................................................................................................2
1. Project purpose and justification.............................................................................................2
2. High-level requirements..........................................................................................................2
3. Project objectives.....................................................................................................................2
4. Scope........................................................................................................................................3
5. Duration...................................................................................................................................3
6. Budget......................................................................................................................................6
7. Stakeholder list......................................................................................................................11
8. Project approval requirements...............................................................................................12
Bibliography..................................................................................................................................13

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PROJECT CHARTER
Project charter
1. Project purpose and justification
The paper mainly focuses on Essendon & Buckley Street level crossing removal. It is
identified that Buckley Street is one of the key arterials in Melbourne’s inner North West that
generally connects Avondale and Keilor Heights in the west. The boom gates of Buckley Street
are down for about 78 minutes during the morning, which generally creates frustration,
congestion as well as potential danger to the vehicles. In order to resolve the issues as well as
challenges, the Victorian government wants to remove the level crossing at Buckley Street. It is
found that removal of level crossing at Buckley Street generally helps in improving safety,
reducing congestion as well as helps in providing appropriate opportunity for transforming the
local precint. The initiation of the level crossing removal construction generally signals the end
of the boom gates by the end of the year 2018.
2. High-level requirements
The high-level requirements of the project mainly include:
 Ability to enter the information of the project
 Ability to track the project
 Reporting projects as defined by level crossing removal authority
3. Project objectives
The objectives of the project include:
 To remove the level crossing at Buckley Street, Essendon
 To reduce traffic congestion at the boom gates
 To improve traffic flow as well as travel time by minimizing disruption

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PROJECT CHARTER
4. Scope
The scope of the project is mainly categorized into in-scope as well as out-scope
In-scope: In-scope of the project includes:
 Removal of level crossing by building a road underpass
 Removal of the boom gates in order to reduce traffic congestion
 To complete the entire project within estimated time and budget
Out-scope: Out-scope of the project mainly include:
 No detail information about the upgrade of the existing underpass are provided
 Type of changes that will occur in traffic after the removal of level crossing is not
provided
5. Duration
Task Name Duration Start Finish
Essendon & Buckley Street level
crossing removal
985 days Thu 2/11/16 Wed 11/20/19
Initiation phase of the project 73 days Thu 2/11/16 Mon 5/23/16
Identifying objectives of the
project
15 days Thu 2/11/16 Wed 3/2/16
Undertaking feasibility study 20 days Thu 3/3/16 Wed 3/30/16
Estabilishing project charter 16 days Thu 3/31/16 Thu 4/21/16
Appointing team members of
the project
22 days Fri 4/22/16 Mon 5/23/16

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PROJECT CHARTER
Milestone 1: Completion of
project initiation phase
0 days Mon 5/23/16 Mon 5/23/16
Planning phase of the project 148 days Tue 5/24/16 Thu 12/15/16
Site investigations 22 days Tue 5/24/16 Wed 6/22/16
Solution announced 20 days Thu 6/23/16 Wed 7/20/16
Community information
sessions
25 days Thu 7/21/16 Wed 8/24/16
Trader consultation 26 days Thu 8/25/16 Thu 9/29/16
Assessment of design options 26 days Fri 9/30/16 Fri 11/4/16
Lowering Buckley street under
rail line
29 days Mon 11/7/16 Thu 12/15/16
Milestone 2: Completion of
planning phase
0 days Thu 12/15/16 Thu 12/15/16
Procurement phase 254 days Fri 12/16/16 Wed 12/6/17
Community input on design
elements
32 days Fri 12/16/16 Mon 1/30/17
North west alliance project
partner announced
39 days Tue 1/31/17 Fri 3/24/17
Construction partner announced 44 days Mon 3/27/17 Thu 5/25/17
Community consultation 47 days Fri 5/26/17 Mon 7/31/17
Refinement of design including
community inputs
50 days Tue 8/1/17 Mon 10/9/17

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PROJECT CHARTER
Finalizing design 42 days Tue 10/10/17 Wed 12/6/17
Milestone 3 : Completion of
procurement phase
0 days Wed 12/6/17 Wed 12/6/17
Construction phase 436 days Thu 12/7/17 Thu 8/8/19
Ongoing community
consultation
32 days Thu 12/7/17 Fri 1/19/18
Construction commences 34 days Mon 1/22/18 Thu 3/8/18
Preparatory work commenced 43 days Fri 3/9/18 Tue 5/8/18
Finalized design released to the
community
45 days Wed 5/9/18 Tue 7/10/18
Contract awarded for Buckley
street level crossing removal project
52 days Wed 7/11/18 Thu 9/20/18
Early works commence 57 days Fri 9/21/18 Mon 12/10/18
Major works commence 48 days Tue 12/11/18 Thu 2/14/19
Boom gates removed 60 days Fri 2/15/19 Thu 5/9/19
Finalizing landscapes 65 days Fri 5/10/19 Thu 8/8/19
Milestone 4: Completion of
Construction phase
0 days Thu 8/8/19 Thu 8/8/19
Closure phase 74 days Fri 8/9/19 Wed 11/20/19
Post-project review 20 days Fri 8/9/19 Thu 9/5/19
Stakeholder-sign off 30 days Fri 9/6/19 Thu 10/17/19
Documentation 24 days Fri 10/18/19 Wed 11/20/19

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PROJECT CHARTER
Milestone 4: Completion of
project closure phase
0 days Wed 11/20/19 Wed 11/20/19
6. Budget
Task Name Duration Resource Names Cost
Essendon & Buckley Street
level crossing removal
985 days $114,664,480.00
Initiation phase of the
project
73 days $254,480.00
Identifying objectives of the
project
15 days Project manager $34,800.00
Undertaking feasibility
study
20 days Project manager $46,400.00
Establishing project charter 16 days
Project manager, Project
planner
$72,960.00
Appointing team members
of the project
22 days
Project manager, Project
planner
$100,320.00
Milestone 1: Completion of
project initiation phase
0 days $0.00
Planning phase of the
project
148 days $7,765,120.00
Site investigations 22 days Supervisor, Construction $89,760.00

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PROJECT CHARTER
manager
Solution announced 20 days
Construction technician,
Contractor, Equipment
cost[1]
$7,081,600.00
Community information
sessions
25 days
Construction manager,
Contractor
$102,000.00
Trader consultation 26 days
Construction manager,
Contractor
$106,080.00
Assessment of design
options
26 days
Construction manager,
Contractor, Sub-
contractor
$156,000.00
Lowering Buckley street
under rail line
29 days
Architect, Construction
manager, Construction
technician, Sub-
contractor
$229,680.00
Milestone 2: Completion of
planning phase
0 days $0.00
Procurement phase 254 days $34,070,960.00
Community input on design
elements
32 days Cost for removing level
crossing[1], Supervisor,
Architect, Construction
technician, Equipment
$16,194,560.00

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PROJECT CHARTER
cost[1]
North west alliance project
partner announced
39 days
Supervisor, Architect,
Construction manager,
Contractor, Procurement
manager
$396,240.00
Construction partner
announced
44 days
Supervisor, Architect,
Construction technician,
Contractor, Procurement
manager
$447,040.00
Community consultation 47 days
Cost for removing level
crossing[1],Architect,
Construction technician,
Contractor
$9,285,760.00
Refinement of design
including community inputs
50 days
Architect, Construction
technician, Contractor,
Financial manager,
Procurement manager
$492,000.00
Finalizing design 42 days
Supervisor, Architect,
Equipment
cost[1],Procurement
manager
$7,255,360.00

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PROJECT CHARTER
Milestone 3 : Completion of
procurement phase
0 days $0.00
Construction phase 436 days $72,236,480.00
On-going community
consultation
32 days
Supervisor, Architect,
Contractor, Procurement
manager, Sub-contractor
$322,560.00
Construction commences 34 days
Cost for removing level
crossing[1], Project
manager, Architect,
Construction technician,
Procurement manager
$9,282,880.00
Preparatory work
commenced
43 days
Cost for removing level
crossing[1], Supervisor,
Architect, Construction
technician, Contractor,
Equipment cost[1],Sub-
contractor
$16,433,440.00
Finalized design released to
the community
45 days
Supervisor, Architect,
Construction manager,
Construction technician,
Procurement manager
$453,600.00
Contract awarded for
Buckley street level crossing
52 days Cost for removing level
crossing[1], Project
$9,536,640.00

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PROJECT CHARTER
removal project
manager, Architect,
Construction technician,
Contractor, Sub-
contractor
Early works commence 57 days
Cost for removing level
crossing[1],Architect,
Construction manager,
Construction technician,
Equipment cost[1]
$16,342,000.00
Major works commence 48 days
Cost for removing level
crossing[1], Project
manager, Supervisor,
Architect, Construction
manager, Construction
technician, Sub-
contractor
$9,591,360.00
Boom gates removed 60 days
Cost for removing level
crossing[1], Project
manager, Architect,
Construction manager,
Construction technician,
Contractor
$9,624,000.00
Finalizing landscapes 65 days Architect ,Construction $650,000.00

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PROJECT CHARTER
manager, Construction
technician Contractor,
Sub-contractor
Milestone 4: Completion of
Construction phase
0 days $0.00
Closure phase 74 days $337,440.00
Post-project review 20 days
Project manager, Project
planner
$91,200.00
Stakeholder-sign off 30 days
Project manager, Project
planner
$136,800.00
Documentation 24 days
Project manager, Project
planner
$109,440.00
Milestone 4: Completion of
project closure phase
0 days $0.00
7. Stakeholder list
The internal stakeholders of the project:
 Project manager
 Project planner
 Financial manager
 Construction engineer
 Architect

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PROJECT CHARTER
 Construction technician
 Procurement manager
The external stakeholders of the project
 Contractor
 Sub-contractor
 Supplier
 Creditor
8. Project approval requirements
In order to approve the level crossing removal, it is very much important for the level
crossing removal authority to seek removal approval from the ministry of planning. In addition
to tis it is advised to occupiers as well as owners who will be affected by the project must be
provided an opportunity to get feedback.

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PROJECT CHARTER
Bibliography
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Management, 33(2), 278-290

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PROJECT CHARTER
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1382-1394.