Event Plan on Refurbishment of Teaching Rooms and Computing Labs of QA Higher Education

Running head: EVENT MANAGEMENT PLAN
Event Plan on refurbishment of teaching rooms and computing labs of QA Higher Education
Name of the Student:
Name of the University:

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Executive Summary
The report is based on event planning for refurbishment of teaching rooms and computing labs of
QA Higher Education to understand requirements of the project work. The report is focused on
project initiation documents which provide details regarding information of project budget, key
staffs, start and end date of the project, objectives as well as approaches. The stakeholder
analysis is also performed so that there is identification of the project internal and external
stakeholders with its respective roles and interest into the project. The work breakdown structure
is also provided for summarizing the development milestones along with activities into the
project. The risk register into the project is prepared to recognize ten risks in addition to its
respective project owner and mitigation and contingency plan.

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Table of Contents
Introduction......................................................................................................................................3
1. Project Initiation Document.........................................................................................................3
Stakeholder analysis........................................................................................................................5
2. Work breakdown structure..........................................................................................................9
3. Risk register...............................................................................................................................11
4. Report to the sponsor.................................................................................................................15
4.1 Explanation of the need for the quality leadership on the project.......................................15
4.2 Analyzing and critiquing the methodologies which are used to run the project.................16
Conclusion.....................................................................................................................................17
References......................................................................................................................................18

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Introduction
The report is based on refurbishment of teaching rooms and computing labs of QA
Higher Education. The refurbishment work is ensured to provide the students as well as staff
with proper learning environment as well as access to advanced technology in order to support
the studies plus learning. The university is wished to have major launching event for publishing
it as well as celebrate success of their project plan. The event should take place during fresher’s
week in September. The event of university is being conducted to promote the facilities of the
university with newly development features into the internal environment of QA University.
The report is based on providing a project initiation document which is provided with
budgetary information, timescales, project management approach, key staffs as well as
stakeholder analysis. Risk register is also provided in this paper which is included with
mitigation as well as contingency actions. The work breakdown structure is provided which
assists the researcher to analyze the development milestones as well as project tasks. There is
explanation of requirements for the quality leadership on the project plan. There are analysis plus
critique of the project methodologies which is used to run the project related work.
1. Project Initiation Document
Title of the
project
Refurbishment of teaching rooms and computing labs of QA Higher
Education
Estimated budget £50,000
Brief breakdown Project Phases Total cost of the phases

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of how you think
this money will
be spent
Project Initiation Phase £15,000
Project Planning Phase £25,000
Project Execution Phase £5,000
Project Closure Phase £5,000
Start date 8th July, 2019
Finish date 8th August, 2019
Project Sponsor Managing Director, represented on project by the Director of Operations
Project Manager Please enter your name
Main objectives  To provide the students with learning environment and access to the
technology for supporting studies as well as teaching
 To market the university for refurbishment of teaching and computing
rooms help to attract students and university
 To schedule the event in calendar ad include opportunities for the
staffs and students
Overall
suggested
approach
The project manager is requisite to track the progress of this development
plan. The other organizations are celebrating the major building
refurbishment by group gatherings. The project manager will build of new
building based on the final requirements defined by customers into
collaborative meetings in development staffs and project stakeholders. The
event suppliers should going to provide the food, put the marquee as well as
install PA system. Such an event location should be selected where there is
proper car parking facilities. The project manager will track activities of
project with a goal to deliver the project before the project milestones. The

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project monitor will able to monitor interface with the customers as well as
project team members.
Key staffs The key staffs those are involved into the event plan are project sponsor,
project manager, event manager, executive committee and management
team.
Major risks to
highlight to the
sponsor at this
early point in the
project
The major risks are schedule and budget risks. Limited project budget can
require reduction into the project scope. The QA Higher Education
University should work with the management for mitigating throughout the
entire project process.
References Kerzner, H., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons
Stakeholder analysis
Name of the
stakeholder
Role of the stakeholder Interest of the
stakeholder in the
project
Manage them
throughout
the project