Execution Plan for Installing Solar Projects in East Timor

This report provides an execution plan for installing solar projects in East Timor, including project objectives, scope, cost, schedule, and success criteria. It also discusses the risk management and contracting plans.

Running head: EXECUTION PLAN FOR INSTALLING SOLAR PROJECTS IN EAST
TIMOR
Execution Plan for Installing Solar Projects in East Timor
Name of the Student
Name of the University
Author note

1EXECUTION PLAN FOR INSTALLING SOLAR PROJECTS IN EAST TIMOR
Executive Summary
The project is based on introducing of the Village Lighting Scheme (VLS) that would help the
village community to make use of solar energy for performing various kind of household works.
This report focuses over the business and project objectives that have been planned by the ATA
Company before the introduction of solar projects at East Timor. The report details out a brief
analysis over the planning procedure for the project with estimating the budget and future
success criteria for the project. Hence, from the conclusion drawn from the project it helps in
understanding about the different kind of benefits supported from the project and after the phase
of installation.

2EXECUTION PLAN FOR INSTALLING SOLAR PROJECTS IN EAST TIMOR
Table of Contents
1. Project Description......................................................................................................................4
1.1 Background of the Project Case............................................................................................4
1.2 Business Objectives...............................................................................................................4
1.3 Project Objectives..................................................................................................................4
1.4 Project Scope.........................................................................................................................5
1.5 Project Cost............................................................................................................................5
1.6 Schedule of the Project..........................................................................................................6
1.7 Success Criteria for the Project..............................................................................................7
1.8 Issues faced by ATA..............................................................................................................7
1.9 Key Performance Indicators (KPI)........................................................................................7
2. Project Management Plan............................................................................................................8
2.1 Risk Management Plan..........................................................................................................8
2.2 Contracting Plan....................................................................................................................9
2.3 Project Control Plan.............................................................................................................10
2.4 Occupational Health, Safety and Environment Plan...........................................................11
2.5 Quality Assurance Plan........................................................................................................11
2.6 Document Control and Information Management Plan.......................................................11
2.7 Relationship Management Plan...........................................................................................11
2.8 Knowledge Management Plan.............................................................................................11

3EXECUTION PLAN FOR INSTALLING SOLAR PROJECTS IN EAST TIMOR
2.9 Project Review Plan.............................................................................................................12
2.10 Organisation Plan...............................................................................................................12
2.11 Project Closeout Plan.........................................................................................................12
3. Conclusion.................................................................................................................................12
References......................................................................................................................................13

4EXECUTION PLAN FOR INSTALLING SOLAR PROJECTS IN EAST TIMOR
1. Project Description
1.1 Background of the Project Case
The Australian Non-Government and Not-for-Profit Organisation (ATA) is a company
that primarily deals with the production of solar panels and installing them at various locations.
In the given case, the project focuses over the installation of solar panels in the region of East
Timor. The village community has developed some plans for diminishing the use of kerosene
and smoke within the region and enhance the growth of electricity production with the help of
solar panels (Ferreira et al. 2018). With the successful completion of the solar project, it would
increase the benefits incurred for the region and also increasing the long-term benefits of ATA.
1.2 Business Objectives
During the process of installation of solar projects in the East Timor region, the certain
business objectives are discussed as follows:
1. Designing classic designs of solar panels that would help in accommodating of every
kind of functionality.
2. Developing and installation of solar panels in the village and restoring the trust for the
business.
3. To design strategies that would help in benefiting for the business.
1.3 Project Objectives
The project based on the installation of solar panels for the East Timor village community
would include the major objectives. These are mentioned as follows:

5EXECUTION PLAN FOR INSTALLING SOLAR PROJECTS IN EAST TIMOR
1. Developing an appropriate project plan that would include the basic plans for
estimation of budget and general designs.
2. Ensuring a proper use of human or technical resources that would also be need to be
procured within the estimated budget.
3. Preparing a schedule for the project that would define resources and allocate tasks as
per expertise.
1.4 Project Scope
The East Timor village community would be installed with solar panels that would be
fitted at each of the homes. The incurring of solar based projects would in turn reduce the major
emission of smoke produced with the use of kerosene. This would in turn reduce the negative
kind of benefits that harm children and people (Kabir et al. 2018). The ATA would also cover
the future kind of maintenance over the solar panels so as to ensure that the installation work
would worth to be considered as successful.
1.5 Project Cost
There are vast consideration of funds and cost incurred for the project. Some of the
consideration of cost that would be incurred for the project include:
1. Installation costs and future maintenance – According to the plan proposed by
ATA, it has been strategized that the villagers would have to pay an initial amount of AUD 10
for the installation purpose (Fan and Xia 2017). An additional amount of AUD 2 would also be
charged on a monthly basis for maintenance purposes.
2. Training of technicians – The technicians would be provided with training based on
learning the ways in which the installation process would progress (Li and Yi 2014). The

6EXECUTION PLAN FOR INSTALLING SOLAR PROJECTS IN EAST TIMOR
technicians would also be provided training based on matching themselves with the culture of the
people at East Timor village region.

7EXECUTION PLAN FOR INSTALLING SOLAR PROJECTS IN EAST TIMOR
1.6 Schedule of the Project
ID Outline
Number
Task
Mode
Task Name Duration Start Finish
0 0 Installation of East Timor
Solar project
132 days Mon
02-09-19
Tue 03-03-20
1 1 Start Project 0 days Mon 02-09-19 Mon 02-09-19
2 2 Planning of initial meetings 18 days Mon 02-09-19 Wed 25-09-19
3 2.1 Conducting meetings 7 days Mon 02-09-19 Tue 10-09-19
4 2.2 Discussing strategies over
project plan
5 days Mon 02-09-19 Fri 06-09-19
5 2.3 Preparation of project plan 9 days Wed 11-09-19 Mon 23-09-19
6 2.4 Approval of project plan 0 days Mon 23-09-19 Mon 23-09-19
7 2.5 Approval for financial
support
2 days Tue 24-09-19 Wed 25-09-19
8 3 Researching the East Timor
Area
51 days Thu 26-09-19 Thu 05-12-19
9 3.1 Providing technicians for
area mapping
3 days Thu 26-09-19 Mon 30-09-19
10 3.2 Village mapping 30 days Tue 01-10-19 Mon 11-11-19
11 3.3 Analysis over present
conditions
12 days Tue 12-11-19 Wed 27-11-19
12 3.4 Sending reports to ATA
team and Government
1 day Thu 28-11-19 Thu 28-11-19
13 3.5 Purchasing of solar panels 5 days Fri 29-11-19 Thu 05-12-19
14 4 Installation phase of Solar
Panels
49 days Fri 06-12-19 Wed 12-02-20
15 4.1 Treating of each solar
panel
4 days Fri 06-12-19 Wed 11-12-19
16 4.2 Fitting of solar instruments 35 days Thu 12-12-19 Wed 29-01-20
17 4.3 Making necessary
modifications
10 days Thu 30-01-20 Wed 12-02-20
18 4.4 Checking quality 7 days Thu 30-01-20 Fri 07-02-20
19 5 Project Closure Phase 14 days Thu 13-02-20 Tue 03-03-20
20 5.1 Documentation for entire
project
12 days Thu 13-02-20 Fri 28-02-20
21 5.2 Paying of stakeholders 1 day Mon 02-03-20 Mon 02-03-20
22 5.3 Signing off of project 1 day Tue 03-03-20 Tue 03-03-20
23 6 End Project 0 days Tue 03-03-20 Tue 03-03-20
02-09
Project Development Manager,Project Manager
Project Manager,Subject Matter Experts
23-09
Technicians
Technicians,Project Manager
Project Manager
Solar Panels[1],Logistics Team[1]
Technicians
Technicians
Technicians
Project Development Man
Subject Matter Exp
03-03
S M T W T F S S M T W T F S
25 Aug '19 29 Sep '19 03 Nov '19 08 Dec '19 12 Jan '20 16 Feb '20
(Figure 1: The Gantt chart of East Timor Solar Project)
(Source: Created by author)

8EXECUTION PLAN FOR INSTALLING SOLAR PROJECTS IN EAST TIMOR
1.7 Success Criteria for the Project
The criteria defined for achieving success for the installation of solar panels are:
1. The meeting of defined objectives as per the provided deliverables.
2. Ensuring proper and successful implementation of solar panels so as to meet up to the
expectation of business objectives (Kanellis et al. 2017).
3. Each of the homes would be supported with electricity and the traditional processes
would be mitigated.
1.8 Issues faced by ATA
The issues faced by ATA during the implementation process of solar panels in the East
Timor region are:
1. Challenge towards producing efficient technicians – The installation of the solar
panels for the East Timor region would require a high knowledge (Kim, Greene and Kim 2014).
Hence, they should be provided training from CNEFP properly so as to incur future benefits.
2. Lack of local support from village community – The local community at East Timor
might be reluctant to make use of solar panels as they would not be sure about the successful
nature of the project (Lewis 2016).
1.9 Key Performance Indicators (KPI)
The KPIs that could be defined during the installation of the solar panels for East timor
are discussed as:
1. Reducing the pollution levels generated from homes from the traditional methods.

9EXECUTION PLAN FOR INSTALLING SOLAR PROJECTS IN EAST TIMOR
2. Incurring advanced options based on saving of energy with the installation of solar
panels (Loschi et al. 2014).
3. Proper maintaining of solar panels after the project installation phase.
Based on understanding the KPIs, it would further be helpful for describing the
performance factors for incurring success for the project. These indicators would also provide a
direction to the company for gaining future kind of benefits for the company.
2. Project Management Plan
2.1 Risk Management Plan
Risk management can be defined as a framework based on understanding the factors of
risks that could impact several areas of a proposed project. In the case of the concerned project,
the ATA has been in the process of planning for the installation of solar panels at each of the
homes within the village of East Timor.
There might be different situations of risk that could impact over the project based on
installing of solar panels at each of the homes within East Timor (Lee and Zhong 2015).
Some of the situations of risks and the strategies applied for mitigating them that could
put an impact over the project are discussed as follows:
Risk Description Impact Probability Mitigation Strategy
Clash with cultural
communities
L H The technicians should be trained
with the engaging with the local
communities and making them
understand about the necessities for
installing of solar panels.
Dealing with local language M L The local language of the people
living in the community should be
understood and this would in turn

10EXECUTION PLAN FOR INSTALLING SOLAR PROJECTS IN EAST TIMOR
help the technicians to develop the
project in a successful manner (Van
de Graaf and Sovacool 2014).
Lack of proper support from
Government
L M The government should be shown
the project plan based on which they
would decide about the factors of
installing the solar panels.
Approval for security license H L The license provider who would
provide grant for the purchase and
installing of solar panels should be
described about the entire idea of the
project.
2.2 Contracting Plan
The different plans for contract based on the East Timor project are described as under:
1. Stakeholder Management – Stakeholders involved within the project would be able
to seek major amount of benefits based on impacting over the changes proposed for the project
(Gatzert and Kosub 2016). Google Inc., would also be supporting the backbone of the project.
2. Governance over Procurement – Procurement of items needed during the installation
phase would be governed by the ATA and Google.
3. Strategy for defining contracts – A proper amount of funding for the project and
defining of contracts for the project should be defined in an advance manner.
4. Quality Management – The ATA team would be solely responsible for managing
quality of the project. They would also ensure that quality at each of the project stages have been
maintained properly.
5. Types of Contract – The contracts for the project would be signed based on
maintaining unit price of each of the items procured for the project.

11EXECUTION PLAN FOR INSTALLING SOLAR PROJECTS IN EAST TIMOR
6. Selection Plan – After a proper contract have been planned, it would be selected by
the ATA team. This approach would be selected based on proper level of understanding of the
project and measuring future outcomes.
7. Contractual Management – After a contract has been chosen, the management of the
contract would be done after signing from the Government and the ATA team.
8. Administration plan – Administering of the project would be made by the ATA team
and the final reports would be mailed to Google Inc.
9. Project Termination Plan – After each of the inclusions within the project would be
done, the project would be terminated by paying off to the stakeholders.
2.3 Project Control Plan
During this process, there would be a certain check over each of the phases of the project.
The certain metrics that would be checked within the project include:
1. Cost Factors – The project team would ensure that the project would be completed
within the estimated budget that had been approved by the government (Bahramara, Moghaddam
and Haghifam 2016).
2. Maintaining proper schedule – The project team would also ensure that the project
tasks and included activities would be completed within the planned schedule.
3. Managing changes – Each of the changes made within the activities would have been
changed according to the project needs.

12EXECUTION PLAN FOR INSTALLING SOLAR PROJECTS IN EAST TIMOR
2.4 Occupational Health, Safety and Environment Plan
In order to protect the health and safety of the technicians working over the project, the
entire project would be covered under a certain insurance. This would be governed by the Health
Safety Environment Australia.
2.5 Quality Assurance Plan
The quality of project should be maintained and this is defined as the most important
aspect for maintaining quality terms (Kayser 2016). After the phase of installation, the quality of
electricity supplied at homes would be measured and thus quality of project could be determined.
2.6 Document Control and Information Management Plan
Each of the documents that would be made after the completion of the project would be
put under review by the management (Alafita and Pearce 2014). They would control the entire
phase of the project and ensure that each of the planned activities have been included within the
documents.
2.7 Relationship Management Plan
A proper form of relationship should be maintained with every technician based on a
proper form of communication. This would help in incurring benefits for the company.
2.8 Knowledge Management Plan
After the project completion, surveys should need to be collected from the villagers in
order to understand about the success of the project. Gaining of knowledge about each of the
aspects of the project would be considered as highly important as this would help in improving
the plans for the project.

13EXECUTION PLAN FOR INSTALLING SOLAR PROJECTS IN EAST TIMOR
2.9 Project Review Plan
After the documents have been prepared, it should be properly put under review by the
management team (Cano, Moguerza and Alonso-Ayuso 2016). Reviews should also be gained
from the villagers and based on that the project could be defined as successful.
2.10 Organisation Plan
The plan for the project would be completely organised by the technicians and the project
manager who would be responsible for the successful completion of the project. The scheduling
of project and estimating a proper budgetary plan for the project.
2.11 Project Closeout Plan
After the project would be completed and each of the activities would be completed for
the project, the project could be defined as complete. After each of the plan have been signed as
complete and the payments have been made to stakeholders, the project could be closed.
3. Conclusion
From the supported discussion of the above report, a conclusion could be derived from
the project. The introduction of the solar panel installation project for East Timor would further
help in incurring social and economic benefits for the village community. The ATA has hold
responsibility for installing the solar panels at each of the homes. From the discussion over the
report, it can be discussed that the cost planning for the project have also been planned in a
proper manner such as to benefit the villagers and also helping the future prosperity of the
business.

14EXECUTION PLAN FOR INSTALLING SOLAR PROJECTS IN EAST TIMOR
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renewable energy systems using HOMER: A review. Renewable and Sustainable Energy
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15EXECUTION PLAN FOR INSTALLING SOLAR PROJECTS IN EAST TIMOR
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