Project Management Planning for Old Hat Café Construction

This project plan introduces a knowledge based on constructing of an old theme café named ‘Old hat café.’ The project plan takes a many areas approach to come with the successful outcome.

Executive summary
The concept of constructing an old theme café is a modern type of project as it is a big
challenge for executive Engineers. This project plan introduces a knowledge based on
constructing of an old theme café named ‘Old hat café.’ The project plan takes a many areas
approach to come with the successful outcome .This project plan will be clearly identify all
the project plan information from the project start date(27th of May 2019 ) to the end
date(3rd of October 2019). Section one refer to the introduction about the project plan ,
organizational structure and feasibility analysis and the second section deal with the
management function, staffing project team and networking scheduling. Meanwhile, time
management, Quality management, leading managing project team has been attended at
next step. The one before last part of the section deals with supply change management.
The last part of the section carries out details about monitoring and controlling about the
project.
Introduction
Executive Engineering is one of the leading organization in Australia with
a speciality of constructing both small and large size buildings in an
effective manner as per the interest and requirements of the client. In
recent time, a client advertised the gathering of bidding from the various
construction companies for the building of a coffee café. Executive
Engineering also bid for the same project and won after a competitive
round. Now, the most critical part in the construction project that was
differentiated from other construction projects being carried out by the
Executive Engineering was that the café was to developed using an old
theme coming from 1950-1960s. The client desired to provide an
experience of past times to its customers. For the same reason, the
project comes with a certain challenge for Executive Engineering as it was
an expert in modern kind of projects. However, Executive Engineering
aimed to take up the challenge in a positive manner and aimed to achieve
the final objectives of the project by making use of effective project
management techniques and methodologies. Therefore, this study will be
focusing on project management planning for the Old Hat Café project on
the behalf of Executive Engineering. This project will be comprised of

complete aspects involved in the project management ranging from
project initiation to project closure.
Stakeholder management strategy.
A stakeholder is the concern parties involved in the project or has a strong interest in its success or
failure. Stakeholder management strategy of constructing the old hat café will be used to identify
and classify project stakeholder. Besides, it will mention all the stakeholder power, interest, concern,
strategy and level of involvement. The stakeholder of the café would be project manager, project
team, engineer, architect, sponsor, suppliers and customer. There are two kinds of stakeholder
internal and external. In which project manager, project employee, will be the internal stakeholder
as they are directly involved in developing the project activities. Likewise, the external stakeholder
would be customer, suppliers, and another café as they will supply the needed elements for project
success. All the details of the stakeholder and the concern of the project to build the old hat café is
mention briefly in the table below:
Parties Power (1-5) Interest (1-5) Concern Quadrants Strategy
Project
manager
5 5 Management of
all the
resources,
implementation
and
communication
to all the
parties.
Handover the
duty and
responsibility to
the concern
one.
Key players Communicate
project to all
the member
and satisfied
the sponsor.
Balancing all
the resource
and compete
the project in
given time.
Project team 4 5 Utilization of all
the resource
and follow the
manager.
Key players They are the
solicit
stakeholder and
obtain feedback
of the project.
Frequent
communication.
Sponsor 4 5 To check the
direction and
progress of the
project.
Minimal
effort
To fund the
project as the
project
progress.
Engineers 3 4 To complete
the building in
time as per the
project design.
Keep
satisfied
Utilization of
resource and
communicate
to the teams.
Architect 3 5 To design the
building and
assist the
Keep
informed
To design the
building in
creative and

engineers. unique way and
inform all the
parties.
Suppliers 1 3 Ensuring on
time delivery of
materials.
Minimal
effort
Communicate
project team
and material
needed in the
project
progress.
Customers 1 4 To observe the
project and
applicable to
them.
Minimal
effort
To give the
feedback to the
project.
Feasibility analysis
Feasibility analysis is done by the company where the project is possible in certain circumstances. Its
analysis the company money for a project is it worth project or not and the manpower to complete
the project. Proper analysis will show the strengths and deficits before the project is planned or
budgeted for. By doing a feasibility analysis company can save money and resource by avoiding the
not feasible project. For our old hat café construction, we had done feasibility analysis like economic,
cultural, technological, schedule (time), resource availability risk feasibility which is mention briefly
in different containers. By analysis of those feasibilities, we can say that this project is worthful and
feasible in the today market.
Work breakdown structure (WBS)
A WBS is a key project deliverable that teams work into manageable sections. The WBS of our old
hat café construction is flow chart below with the addition Micro soft project document.

old hat cafe cosnstruction.
design
decide on project. 2 days
asign project teams,
engineers and architecture.
5 days
plan, design of the cafe. 10
days
change of plan. 2 days.
aproval of project from
sponsor. 1 days
structural
excavation and leveling. 5
days.
pour foundation. 15 days
drywalling. 20 days.
roof joists. 25 days
utilities
plumbing 15 days
electrical 10 days
finishing
windows and doors. 5 days
roofing 10 days
siding 10 days.
landscaping. 10 days
painting. 10 days.
placement of equipment
and machines
purchase of machines and
furniture. 5 days.
fixing the machine and
furniture. 2 days.
cleaning all the cafe. 1 day
ending of project
celebration. 1 day

Organizational Structure

Management Function
Executive
Engineering
Governing Body
Client
Consultant
Project Manager
Finance
Manager
Finance Officer
Finance Officer 2
HR Manager
HR Assistant
Architect
MEP Engineer
Structural
Engineer
Engineering
Manager
Civil Engineer
Electrical
Engineer
Mechanical
Engineerg
Contract
Manager
Resource Officer
Legislative
Bodies

Role Responsibility Name
Project
Manager
 Complete management of the project as
per plan
 Supervision of the project team and
consultants
 Supervision of the vendors
 Conflict Management and Problem
Resolution
 Management of Project Budget
 Liaison with all the stakeholders of the
project
Lochana
Project
Executive
Body
 Commits of resources required by each
department
 Approval of major funding
 Allocation of resources
 Managing conflicts between key
stakeholders
 Reviewing the project deliverables
 Provision of direction to the project
manager
Executive
Engineering
Client
 Ultimate decision making
 Ultimate tie breaking
 Provision of project oversight and
guidance
 Approval of specific project elements
Old Hat Café
Finance
Manager
 Ensuring proper cash flow at the project
 Preparation of project budget
 Ensuring project completion within
budget
 Timely reporting of any financial
deviation of the project
Lanka
HR Manager
 Ensuing the hiring of required staff for
the project
 Arranging training for the staff to fill
gaps
 Arranging activities for motivating
employees
 Carrying out regular performance
management of the employees
Julker
Engineering
Manager
 Ensuring the completion of the project
from all engineering aspects related to
civil, mechanical, and electrical
 Ensuring proper usage of resources
 Supervision of the workforce
Pankaj
Architect
 Preparation of project design as per
standards
 Completion of the project design as per
client requirements
 Supervision of actual construction as per
architect design
James
Contract
Manager
 Collecting quotations from all the
potential vendors, contractors, and
suppliers
 Carrying our proper evaluation tool for
Smith

selecting the most effective stakeholder
 Managing bills and invoices of all third
parties
Staffing Project Team
Role
Qualifications/
Experience
Requirement
Role in the
Project
Reporti
ng To
No.
of
Staff
Project
Duration
Project
Manag
er
MS in Engineering
Management with a
BSc in Civil
Engineering
possessing an
overall 15 years of
experience
Leading,
Organizing and
Managing the
complete project
Executiv
e Body 1 Complete
Project
Finance
Manag
er
MBA (Finance)
possessing an
overall 10 years of
experience
Ensuring the
proper cash flow
at the project
Project
Manage
r
1 Complete
Project
HR
Manag
er
MBA (HR)
possessing an
overall 10 years of
experience
Ensuring the
proper
arrangement and
motivation of
employees at the
project
Project
Manage
r
1 Complete
Project
Archite
ct
BSc. Architecture
with an overall 10
years of experience
Ensuring the
proper
architectural
design of the
project
Project
Manage
r
1 Complete
Project
Engine
ering
Manag
er
BSc. Civil
Engineering with an
overall 10 years of
experience
Completing the
project effectively
from all
engineering
aspects
Project
Manage
r
1 Complete
Project
Contra
cts
Manag
er
MBA with an overall
10 years of
experience
Ensuring the best
practices in
resources
management and
procurement
Project
Manage
r
1 Complete
Project

Finance
Officer
MBA (Finance)
possessing an
overall 5 years of
experience
Providing proper
assistance to the
finance manager
Finance
Manage
r
2 Complete
Project
HR
Assista
nt
MBA (HR)
possessing an
overall 5 years of
experience
Providing proper
assistance to the
HR manager
HR
Manage
r
1 Complete
Project
Electric
al
Engine
er
BSc. Electrical with
an overall 5 years
of experience
Providing proper
assistance to the
engineering
manager
Enginee
ring
Manage
r
1 Complete
Project
Civil
Engine
er
BSc. Civil with an
overall 5 years of
experience
Providing proper
assistance to the
engineering
manager
Enginee
ring
Manage
r
1 Complete
Project
Mechan
ical
Engine
er
BSc. Mechanical
with an overall 5
years of experience
Providing proper
assistance to the
engineering
manager
Enginee
ring
Manage
r
1 Complete
Project
MEP
Engine
er
BSc. Civil with an
overall 5 years of
experience
Providing proper
assistance to the
architect
Architec
t 1 Complete
Project
Structu
ral
Engine
er
BSc. Civil with an
overall 5 years of
experience
Providing proper
assistance to the
architect
Architec
t 1 Complete
Project
Resour
ce
Officer
MBA with an overall
10 years of
experience
Providing proper
assistance to the
contract manager
Contract
s
Manage
r
1 Complete
Project
Time management
Delivering project on time is the bigger challenge for managers as time passes no matter
what happens on the project. Old hat café project will start on 27th of May 2019 and
estimated time to complete the project is 5 months and 4 day (3rd of October 2019). We
use project time management process for deliver outcome of the project on time as we
discussed above under the WBS section.

Quality Management
This project will meet requirement of level of the quality of project and will ensure the level
of quality in its deliverables and work process.
Old hat café Quality management is done up to the level that there is no even single
accident during this project. All materials are check with specification and work inspections;
method statements materials inspection is done in each step. Quality guideline and
procedures will be established during this project.
Health, Safety and environment (HSE) procedures will be strictly implemented .Project
manager, project team, customer, project sponsor will responsible for quality of the project.
By standardizing and improving internal processes and time-efficiency will
increase and the quality of this project will improve.
The quality of the materials and standard of workmanship might be
controlled on site by implementing a quality plan. The plan establishes the
resources required and associated document such as list, purchasing
documentation, machinery, equipment and the activities of control such
as inspections and tests, monitoring of activities. Old hat café project
activities can be defined through inspection, testing plans, action plans
and where applicable specific tests. We will be doing third party inspection
about the old hat café such as building control, Environment health, fire
inspection etc.

LEADING
One critical and effective consideration of project execution and management, is leading the project
team in a manner that will ascertain successful completion (Shenhar 2015). It is a leader’s
responsibility to motivate the team to put their best efforts in finishing a particular project. Since the
current project linked with the development of the Old hat Café is a complex project, effective
leadership is to be executed in the team. It is the duty of a leader to identify the capability of each of
the team members so assign a perfect role in execution of the café development project (Aga,
Noorderhaven and Vallejo 2016). In this project, the project manager will perform the role of a
project leader to lead and motivate the team in successful project execution.
Supply chain Management
The importance of supply chain management for old hat café project understands the
breakdown and traceability of products and services, organization, logistics, people,
activities, information and resources that transform raw material into a finished product
that is fit for the project purpose. We expected higher overall profitability through lower
real costs and reduce margins for equipment maintenance. Further improve customer
satisfaction and the ability to establish great industry presence and reputation
Monitoring
Project monitoring is a critical aspect of managing and execution of a project and it ascertains that a
particular project is being executed as per the developed plan. The monitoring process of the project
related to construction of the old hat café involves keeping a track of the tasks that are needed to be
executed. The tasks that are running off the schedule should be identified and should be put back to
track (Kerzner 2017). The process of project monitoring further involves checking if the project is
aligned with the schedule, budget and the resources estimated for the project (Hazır 2015). In
construction of the old hat café, the scheduling and the budgeting aspects will be monitored to
ascertain that a particular project is always executed as per the plan.
The project monitoring process will be managed and executed by the manager of the project who
will keep a track on the tasks that are performed by the project team members.
ENDING OF REPORT
The report provides a detailed plan and the requirements to be considered for execution of a project
in a successful manner. The report identifies the need of effective stakeholders’ management that
helps in identification of the power and interest of the stakeholders. The report has identified the
need of feasibility analysis of the project prior to its implementation. The feasibility analysis was
needed to identify the strengths and the deficits of the project. The feasibility analysis report
indicates that the project is technologically and economically feasible. The report further identifies
the work breakdown structure of the project to be executed to identify the sequencing of the task.
The development of this plan was necessary to deliver the Old hat café within the available time and
within the budget set.

CONCLUSION
The project plan report aimed in developing a well-structured plan to construct the proposed old
hate café within 3rd October 2019. Since the project is to be completed in a constrained time,
development of this project plan necessary. The most important elements of the project plan
developed include managing the project stakeholder, Feasibility analysis of the café construction
project, work breakdown structure and the organizational structure. The quality management
aspects linked with the project is discussed as well. The report establishes the need of showing
effective leadership to ascertain that all the tasks are completed within the deadline.

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