Executive Summary This report outlines the organizational
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Executive Summary This report outlines the organizational structure of Saint Vincent Hospital. It aims at analyzing the mission, vision, and goals of the organization using the organizational structure of the hospital. The report contains the formal and informal organizational structure chart. The report provides the conclusion along with some recommendations to plan and make some changes in the organizational structure of the hospital and make it flexible for the staff members to work.
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Introduction Theorganizationalstructureisanessentialelementfortheachievementofthe organizational goals. A suitable organizational structure helps in recognizing and addressing the different realities of the company. It helps in proper decision-making and communication through varying levels of management(Ashkenas et al., 2015). The aim of this report is to shine a light on the organizational structure of Saint Vincent Hospital, Melbourne. It highlights the overview and the publicized picture of the hospital. It examines the mission, vision and core values of this organization. It discusses the actual performance, and that reflected in the annual report of the organization. The primary objective of thisreportistocomparetheformalandinformalorganizationalstructureusingthe organizational chart of this hospital. Moreover, it includes some recommendations for the proper functioning of the hospital. Discussions Overview of Saint Vincent Hospital Saint Vincent Hospital is a private healthcare service operated by St. Vincent Health, Australia. The hospital offers a variety of services, which include medical as well as surgical services, aged care, sub-acute care, cancer services, diagnostics, correctional health, general practice services and a range of community services. It is a Catholic health care service, and its mission is to provide compassionate and ingenious care to the people they serve. It brings the love of God to needy people through the healing prayers to Jesus. Its vision is to bring the revolutionary change in the health care services to ensure better care practices (St Vincent's Hospital, 2019). The core values of this hospital are based on Gospel Values, which is inculcated
in the decision-making process and underlies to its Catholic identity (Whittington, 2017). Its values revolve around its activities, which is demonstrated as Compassion, Justice, Integrity, and Excellence. St. Vincent hospital has completed its 125 years of journey in 2018, where it has created a tagline for the hospital that is ‘St Vincent’s Cares. Always has. Always will’ (St Vincent's Hospital, 2019). Its Publicized Picture Saint Vincent hospital was previously, known as the Sisters of Charity Health Service is a charitable hospital opened to serve the poor people better. Supporters and community kindness have enabled healthcare to grow widely. It is one of the leading hospitals in Australia. From the annual report, a picture is presented which shows the number of donors and the community engaged for donations through social media. It also displays the success stories of patients cured at St. Vincent hospital. The annual report of the hospital shows several events organized and participated in it. These events are St. Vincent’s Fun Run, the Sisterhood lunch and Opera in the market (St. Vincent's Health Australia, 2019).All these engagements and supports give the positive visual representation of the organizational culture where the values and underlying beliefs contribute to the success of the unique social environment of the hospital. From my experience, healthcare has reflected the actual performance of the organization in the annual report accurately. The real functioning of the hospital matches the messages indicated in the story. Organizational Structure The organizational structure reflects the establishment of management level and process of decision making that are implemented to achieve the goals of the organization. The hospitals
execute high quality services for every hour. For this type of requirements, hospitals usually have a vertical structure (Mercy Health, 2019). It has different layers of management where most of the employees have precise, narrow and low authority roles. These management layers are designed to ensure the proper functioning of the hospital. Saint Vincent hospital have a centralized structure to control the organization. Comparison of Organizational Structure In a formal organizational structure of St. Vincent hospital, all the management level things and the division of work is written and explained. Therefore, it is easily understandable by the employees. The formal structure of this healthcare can easily be described with the help of the organizational chart. It shows how the different level of management works for proper functioningandpreventmisunderstandings.Theformalstructureofthishospitalhasa hierarchical pyramid structure where the Board Members, the Chief Executing Officer, and the Foundation members are at the top level. The Chief Medical Officer, the Chief Financial Officer, and other managers are at the mid-level. The staffs are at the low level. The decisions are implemented on the teams or employees at the low levels, and they are not even solicited for opinions about the operation of the hospital. The advantage of having the formal organizational structure in St. Vincent hospital is that the roles and responsibilities of every employee, from top-level management to low-level management, are clearly defined. As a result, the employees have the proper knowledge of working and helps in achieving the healthcare vision. The process of decision-making and its implementation acts as the command from the top-level management, which helps in controlling the work processes. Having such a formal structure also has certain disadvantages. The method of decision making usually takes a very long time as it moves down
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from the top level management to mid-level and then to a low level. Fewer interactions between the executives and the staffs are often a cause of disconnect. In an informal organizational structure of St. Vincent hospital, all the personal relations andinteractionsareshapednaturallyandinformally.Thisstructureisuniqueforthis organization as it depends on the employees’ personalities and techniques developed after some time. Under this structure, the business of this hospital is operated by a system designed by the productive employees. It relies on the cooperation and proper communication between these staff members and the teams, which focus on achieving the set goals of the hospital. The advantage of having the informal organizational structure in St. Vincent hospital is its adaptability and flexibility to change. The business immediately responds to an external influence where the organizational shift is demanded and quickly adapt the change. Having such informal structures also adds to disadvantages. The things become too casual that leads to disorganization, chaos, confusion and misunderstood communication. In this structure, there is a lack of a centralized structure of management, which is also disadvantageous for this hospital. The employees may take advantage of the freedom of decision-making process. Organizational Charts Formal Organizational Chart The formal organizational chart of St. Vincent Hospital is given below:
Prof. of Medicine Prof. of Surgery Prof. of Psychiatry Chair, Senior Medical Staff Executive Director, ACMD Chief Executive OfficerChief Executive Officer SVHA Foundation Victoria Executive Officer C F O C M O Performa nce executive Acute Service executive Corpora te services Care service executive Commu nity services Strategy & Planning C N O Mission Executiv es Health officer GM Financial Performa nce & Analytics GM Strategic Finance GM Infrastr ucture Procur ement Telecom municati ons GM Quality & Risk GM Continu ous Improve ment GM Business Analysis Depu ty CMO Rese arch Direc tor GM Surgical Services GM Medicin al Services GM Specialt y Services GM Access & Demand GM Mental Health GM Sub Acute Care GM Cancer Care GM Allied Health Manage r Health Infection Control Chief Pharma cist GM Biomedic al & Engineeri ng GM HR GM Health Safety GM Support Services GM Educatio n Centre GM Legal GM Workforc e Unit GM Strategy & Developme nt GM Media & Communi cation Response to VAD Manager GM Voluntee rs GM Cultural Diversity Catholic Chaplain GM Pastoral Care GM Aborigina l Health
Saint Vincent Hospital hasa verticalorganizationalstructure where the power is emanated from the top-level management to the low level (Meng, 2018). As we can see from the chart above, the strength lies in the hand of the top-level management that is, the Managing Directors, the Chief Executive Officer of SVH, Chief Executive officer of SVHA Foundation and Executive officer. The decision moves down on the hierarchy level by level. The mid-level management consists of the executives and officers of different departments. The low-level management comprises general managers that have less autonomy. The supervision of decision- making and commands moves down layer by layer that helps in achieving the mission and vision of the hospital. Informal Organizational Chart GeneralMedicineEmergency Doctors Staffs Nurses Attendants Supply OfficerManagerSurgical Specialists Trauma Specialists
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At Saint Vincent Hospital, the unique structure develops the different departments, which includes the general services, medicinal and emergency services. This structure involves the decision making process at different levels. The informal communication ensures the activities at this level. Suggestions to improve the organizational structure Few implications for the smooth functioning and growth of the organizational structure of Saint Vincent hospital is given. To improve the structure, proper flow of information should be communicated to everyone. Precise and detailed knowledge should be given about the formal as well as an informal arrangement to every employee. It will help them in knowing who to report for their service. Decision-making rights are reserved with top-level management. Meetings should be held to consider some suggestions by the mid-level as well as low-level managers. The organizational structure of this hospital is vertical, and that is not very flexible to survive in the evolving market. Therefore, a change is required for getting the managerial and technical support by contributing their ideas into the planning phase. Conclusion To conclude the study, it can be stated that solving the organization's structure is the most convenient way to improve the company’s performance. The organizational structure of the hospital shows the formal and informal structure of the hospital. The annual reports give the present scenario and the actual performance of the organization. It clearly shows the comparison between the structures and focuses on increasing the flexibility inside the management level for
proper decision-making and functioning. However, some suggestions are provided to improve the organizational structure of Saint Vincent hospital.
References: Ashkenas, R., Ulrich, D., Jick, T., & Kerr, S. (2015). The boundary less organization: Breaking the chains of organizational structure. John Wiley & Sons. Meng, M. (2018). 5 Elements of Organizational Structure Design | Org Charting. Retrieved from http://www.orgcharting.com/elements-organizational-structure/ MercyHealth.(2019).Retrievedfrom https://www.mercyhealth.com.au/wp-content/uploads/sites/61/2018/10/MHVL-Report- of-Operations-2017-2018.pdf St Vincent's Hospital. (2019). About St Vincent's Hospital Melbourne - St Vincent's Hospital Melbourne. Retrieved fromhttps://www.svhm.org.au/about-us St.Vincent'sHealthAustralia.(2019).Retrievedfrom https://www.svhm.org.au/ArticleDocuments/1407/St%20Vincent's%20Hospital %20Melbourne%20Annual%20Report%202017-18.pdf.aspx?embed=y Whittington, J. L. (2017). Creating a real organization through servant leadership. In Servant Leadership and Followership (pp. 51-79). Palgrave Macmillan, Cham.