Project Management Plan Template & Guide Creation of Nursing Handover Tool Project Management Plan Healthcare Organization > Version 0.0 (dd mmm yyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyy

Project Management Plan
Template & Guide

Executive Summary
< Creation of nursing handover
tool >
Project Management Plan
<Healthcare organization >
(including Department if applicable)
Version <0.0 (dd mmm yyyy)>
Version Date By whom
Acknowledgements
The contribution of the following individuals in preparing this document is
gratefully acknowledged:
<contributors/reviewers/developers>
<Project Title>: Project Management Plan – Version <x.x>Page 2 of 26

Working Parties/Groups
DOCUMENT ACCEPTANCE and RELEASE NOTICE
This is <release/version> <n.n> of the <Project Title> Project
Management Plan.
The Project Management Plan is a managed document. For identification
of amendments each page contains a release number and a page number.
Changes will only be issued as a complete replacement document.
Recipients should remove superseded versions from circulation. This
document is authorised for release once all signatures have been
obtained.
PREPARED: DATE:___/___/___
(for acceptance) (<name>, <Project Title> Project Manager)
ACCEPTED: DATE:___/___/___
(for release) (Project Sponsor, <name, title>)
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Working Parties/Groups
Table of Contents
1. Executive Summary.................................................................5
2. Overview.................................................................................6
2.1. Project Title..................................................................................... 6
2.2. Project Background.........................................................................6
3. Scope......................................................................................6
3.1. Project Problem Statement & Project Goal......................................6
3.2. Objective(s)..................................................................................... 6
3.3. Outcome(s)..................................................................................... 6
3.4. Output(s) (Deliverables)..................................................................7
3.5. Exclusions....................................................................................... 7
3.6. Assumptions and Constraints..........................................................7
4. Work Breakdown Structure, Schedule / Milestones....................8
4.1. Methodology of Work Breakdown Structure (WDS) and Activities
8
5. Project Management Office Structure........................................9
5.1. Project Organisational Structure.....................................................9
5.2. Project Sponsor/Steering Committee............................................10
5.3. Project Manager............................................................................ 10
5.4. Project Team................................................................................. 10
5.5. Working Parties/Groups................................................................10
5.6. Reporting Requirements...............................................................11
6. Communication Management & Stakeholder Management
Plans.........................................................................................12
6.1. Communications Management Plan..............................................12
6.2. Stakeholder Engagement Table....................................................12
7. Human Resources and Cost Management Plans.......................12
7.1. Human Resources Management Plan............................................12
7.2. Cost management Plan.................................................................13
8. Risk Management Plan...........................................................13
9. Quality Management..............................................................13
9.1. Quality Management Plan.............................................................13
10................................................Project Closure & Outcome Realisation
14
11.
Bibliography..........................................................................................
.................................14
11................................................................................................ Appendices
14
11.1. Appendix 1 – Work Breakdown Structure (WBS) and GANTT
Chart 15
11.2. Appendix 2 – Project Budget.........................................................18
11.3. Appendix 3 – Risk Analysis and Risk Register...............................21
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Working Parties/Groups
1. Executive Summary
The paper mainly focuses on the creation of nursing handover tool in order to
handover patients from ICU to other wards or hospitals. It is identified that earlier
the healthcare industries utilizes manual reporting system during handover of
the patients from ICU to other wards or hospitals. However, due to the utilization
of manual reporting system, numbers of issues as well as challenges occur
during handover due to misplacement of some information or data. In order to
avoid such circumstances, the organization wants to develop nursing handover
tool with which patients can be handover easily as well as efficiently. Creating
nursing handover tool not only improves patient’s security during handover but
also helps in reducing errors that occur due to misplacement of information and
data. The project sponsor is the CEO of the healthcare who generally provides
the project amount that is needed for completing the project. It is identified that
the project generally needs 91 days as well as budget of around $101, 800.00 in
order to complete the project successfully. In order to execute the project
successfully, the risks that are associated with the project are identified. It is
analyzed that the project faces issues due to inappropriate budget estimation,
schedule slippage as well as due to inappropriate security related strategies. The
paper identifies steps that are helpful in resolving project related challenges as
well as issues. It is analyzed that in order to resolve security related issues it is
very much important to have proper authentication. In addition to this, the paper
also reflects on reporting processes, communication strategies as well as risk
management plan in order to execute the project successfully within the
estimated time and budget.
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Working Parties/Groups
2. Overview
2.1. Project Title
The project title is “Creating a nursing handover tool” for
transferring patients from ICU to other wards and other hospitals.
2.2. Project Background
It is identified that earlier the hospitals utilizes manual system for
recording the details of the patients, which they transfers during shifting
patients from other wards or hospitals. However, maintaining a manual
system while handing over the patients generates number of risks and
challenges. If any data or information is misplaced then, it can threaten
the life of the patients who are in the critical conditions (Gibbons et al.
2016). Therefore, in order to reduce this issue and for improving safety as
well as efficiency of patients handover the healthcare organizations wants
to create a nursing handover tool. With the development of nursing
handover tool, the healthcare organization will be able to improve the
safety of the patients. In addition to this, they will be able to achieve
proper as well as efficient communication of various clinical information at
any time when the patient care is generally transferred.
3. Scope
3.1. Project Problem Statement & Project Goal
The healthcare organizations earlier utilizes manual record in order
to transfer professional responsibility as well as accountability for all the
aspects of patients care to another ward or hospital. However, utilization
of manual system does not provide proper security as well as safety as the
data can be misplaced or repeated twice. As a result, the healthcare
organizations are facing challenges in maintain the safety of the patients
after handover.
In order to reduce the challenges as well as issues that the
healthcare industry is facing due to the utilization of manual system, the
healthcare organization wants to create a nursing handover tool. It is
identified that with the help of the handover tool, the organization can be
able to transfer patients from ICU to general wards or other hospital quite
effectively. This is because all the information that are associated with the
patients are stored with the system and the information can be easily
accessed at any time irrespective of location and which assists in
maintaining the safety of the patients while handover.
3.2. Objective(s)
The objectives of the project are as follows:
 To improve the safety as well as efficiency of patients handover
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