Farm Management System for Stud Farm - Project Overview, Background, Scope, Resources, and Time Estimation

The project involves the development of a Farm Management System for Stud Farm in New South Wales, Australia. The system will offer online services for booking and data management, and improve the operations of the farm. The scope includes the formation of a prototype, identification of system development requirements, and facilitation of the stallion and mare owner's database. The resource plan includes a team of project manager, programmer, designer, software developer, database administrator, and tester. The time estimation is 100 days, starting from February 1, 2018.

Student
Name ID Farm
Management
System for
Stud Farm

Table of Contents
Project Overview...................................................................................................................................3
Project Background...............................................................................................................................3
1. Part One.............................................................................................................................................3
1.1 MOV - Measurable Organisational Value.....................................................................................3
1.2 Value............................................................................................................................................3
1.3 Measurable Metrics for MOV......................................................................................................3
2. Part two.............................................................................................................................................4
2.1 Scope...........................................................................................................................................4
2.2 Out of Scope................................................................................................................................4
Assumptions..........................................................................................................................................4
Constraints............................................................................................................................................4
Scope Management Plan – 10 Marks....................................................................................................4
2.6 Resource Plan (from MS-Project)....................................................................................................5
3. Part Three..........................................................................................................................................6
3.1 Milestones...................................................................................................................................6
3.2 Project Activities..........................................................................................................................7
3.3 Project Resources........................................................................................................................8
3.4 Time Estimation.........................................................................................................................10
3.5 Project Budget...........................................................................................................................11
3.6 Time Phased Budget..................................................................................................................13
4. Part Four..........................................................................................................................................13
4.1 Assumptions..............................................................................................................................13
4.2 Risk............................................................................................................................................13
5. Part Five.......................................................................................................................................14
5.1 Statement of quality..................................................................................................................14

5.2 A set of verification activities.....................................................................................................14
5.3 A set of validation activities.......................................................................................................15
6. Part Six 6.1 Annotated Bibliography............................................................................................15
6.2 Closure Checklist........................................................................................................................15
6.3 Project Evaluation......................................................................................................................15
Bibliography.........................................................................................................................................16
Appendix.............................................................................................................................................17

Project Overview
The project would involve the use of the project management principles and the alignment of the
strategies for developing the effective alignment of the project integration and development. The
deployment of the project activities would be supported by the analysis of the operations for listing
the management of the Farm management system for Stud Farm.
Project Background
The Stud farm deals with the breeding and livestock trading of horses in New South Wales of
Australia. The development of the improved information system would be eased for the implication
is deployed for manually deploying the information system development for the Stud farm. It would
allow the utilization of the effective operations for online booking and payments processes.
1. Part One
1.1 MOV - Measurable Organisational Value
Area of Impact Rank (1 to 5)
Operational 1
Strategy 2
Customer 3
Social 4
Financial 5
1.2 Value
Better: The implementation of the Farm Management System would help in offering online services
to the clients for their booking and data management system
Faster: Activities of stud farm would be faster after the implementation of the Farm Management
System in compare to traditional activities.
Cheaper: The overall cost of the activities of Stud Farm would be decreased by the implication of the
Farm Management System
Do More: The Farm Management System would ease the access of information, form the single
platform for managing activities
1.3 Measurable Metrics for MOV
Rank Impact Metrics Timeframe
1 Operational Successful completion of project 4 months
2 Strategy Implementation model for the strategies 2 months
3 Customer Increment of number of customers 5 months

4 Social Followers and subscriber of website 12 months
5 Financial Net income from the project 3 months
2. Part two
2.1 Scope
 Formation of the Prototype for Farm Management System
 Improvement of the operations at Stud Farm
 Identification of the system development requirements
 Facilitation of the Stallion and Mare owner’s database
 Breed Checking register development
2.2 Out of Scope
 Transportation requirements for the project is not included in this project
 Supplier Procurement has been pre-fixed and no changes have been considered in this
project
Assumptions
 Completion of the project in the estimated time duration of 92 working days from the start
date
 All resources have been set for working at a standard rate and the calculation of the project
budget is being done
 Customers would readily accept the implication of the online farm management system
Constraints
 Approval for the project plan and budget is constraint for the project
 Timeframe and estimated budget is a constraint for the activities of the project
 Security considerations for the project is another major consideration for the project
Scope Management Plan – 10 Marks
The scope management plan forms the utilization of activities and knowledge for management of
the project scope. The following are the considerations for the project scope management,
 Understanding the scope of the project is a crucial factor for the alignment of the scope
management plan
 Consuming the time required for the development of knowledge and skill is another major
factor for the project

 Communicating the requirements to the project team members and avoid the scope creep
2.6 Resource Plan (from MS-Project)
People
ID Resource Name Work
1 System Analyst 16 hrs
2 Budgeter 32 hrs
3 HR Manager 32 hrs
4 Planner 64 hrs
5 Designer 56 hrs
6 Project Manager 80 hrs
7 System Developer 104 hrs
8 UI Designer 24 hrs
9 Database Admin 72 hrs
10 Database Vendor 32 hrs
11 IT Engineer 152 hrs
12 Risk Analyst 24 hrs
13 Contractor 32 hrs
14 Trainer 144 hrs
15 Trainees 104 hrs
Details
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
F T S W S T M F T S W S
Dec 3, '17 Jan 14, '18 Feb 25, '18 Apr 8, '18 May 20, '18 Jul 1, '18
16h
16h 16h
32h
56h 8h
56h
40h 8h 32h
16h 88h
24h
48h 24h
32h
96h 56h
24h
16h 16h
96h 48h
56h 48h
Technology
Hardware Desktop, RAM, NIC, Equipments
Software Programming platform, OS
Network Server network, Firewall
Facilities
The workstation for the project would be offsite. However, the implication and the testing would be
done at the onsite of the Stud Farm
Other
Travel Requirements  Na
Training Requirements  Proper Training of staff for dealing with the effective
and improved utilization of the Farm Management
System

3. Part Three
3.1 Milestones
WBS Task Name Duration Start Finish
M1 Milestone 1 completed 0 days Wed 2/14/18 Wed 2/14/18
M2 Milestone 2 completed 0 days Tue 2/27/18 Tue 2/27/18
M3 Milestone 3 completed 0 days Thu 3/15/18 Thu 3/15/18
M4 Milestone 4 completed 0 days Thu 5/3/18 Thu 5/3/18
M5 Milestone 5 completed 0 days Fri 5/25/18 Fri 5/25/18
M6 Project Closure 0 days Fri 5/25/18 Fri 5/25/18

3.2 Project Activities
ID Task
Mode
WBS Task Name Duration
0 0 Farm Management System
for Stud Farm
100 days
1 1 Kick off 10 days
2 1.1 Requirement Analysis 2 days
3 1.2 Resource Accumulation 4 days
4 1.3 Human Resource Employment3 days
5 1.4 Holding Kick off meeting 1 day
6 M1 Milestone 1 completed 0 days
7 2 Project Plan 9 days
8 2.1 Activity Scheduling 2 days
9 2.2 Analysis 2 days
10 2.3 Formation of complete plan4 days
11 2.4 Plan Review 1 day
12 M2 Milestone 2 completed 0 days
13 3 System Design 12 days
14 3.1 Design Platform 1 day
15 3.2 Design Outline 3 days
16 3.3 Design Review 3 days
17 3.4 Design Completion 5 days
18 M3 Milestone 3 completed 0 days
19 4 System Development 35 days
20 4.1 Interface Development 3 days
21 4.2 Testing of interface 2 days
22 4.3 Database Development 4 days
23 4.4 Testing of database 2 days
24 4.5 Data Migration 3 days
25 4.6 Function Integration 2 days
26 4.7 Functions Programming 7 days
27 4.8 Testing of Programs 2 days
28 4.9 System Development 8 days
29 4.10 System Prototyping 2 days
30 M4 Milestone 4 completed 0 days
31 5 System Deployment 34 days
32 5.1 Planning for deployment 5 days
33 5.2 Analysis of risk 3 days
34 5.3 Scope Change Management4 days
35 5.4 System Integration 4 days
36 M5 Milestone 5 completed 0 days
37 5.6 Staff Training 18 days
38 5.6.1 Study Materials 3 days
39 5.6.2 Training Schedule 2 days
40 5.6.3 Training Class 10 days
41 5.6.4 Staff evaluation 3 days
42 M6 Project Closure 0 days
System Analyst
Budgeter,Database[1],System[1],Platform[1],Contractor
HR Manager
HR Manager
2/14
Planner,Documents[1]
Planner
Planner
Project Manager
2/27
Designer,Design Tools[1]
Designer
Designer
Project Manager
3/15
UI development tools[1],UI Designer
System Developer,Testing Tools[1]
Database Admin,Database Vendor
Database Admin,Testing Tools[1]
Database Admin
System Developer
System Developer,Programming Tools[1]
System Developer,Testing Tools[1]
IT Engineer
IT Engineer,Testing Tools[1]
5/3
IT Engineer
Risk Analyst
Project Manager
IT Engineer
5/25
Trainer,Documents[1]
Trainer
Trainer,Trainees
Trainer,Trainees
5/25
W S T M F T S W S T
Nov 19, '17 Jan 14, '18 Mar 11, '18 May 6, '18 Jul 1, '18

3.3 Project Resources

TEAM MEMBER Role in Project
Loveleen Samra Project Manager
Claire Cho Programmer
David Alejandro Designer
Jaswinder Singh Software Developer
Mohammad Talha Database Administrator
Jagjeet Singh Tester

3.4 Time Estimation
ID Task
Mode
WBS Task Name Duration Start Finish
0 0 Farm Management System
for Stud Farm
100 days Thu 2/1/18 Wed 6/20/18
1 1 Kick off 10 days Thu 2/1/18 Wed 2/14/18
2 1.1 Requirement Analysis 2 days Thu 2/1/18 Fri 2/2/18
3 1.2 Resource Accumulation 4 days Mon 2/5/18 Thu 2/8/18
4 1.3 Human Resource Employment3 days Fri 2/9/18 Tue 2/13/18
5 1.4 Holding Kick off meeting 1 day Wed 2/14/18 Wed 2/14/18
6 M1 Milestone 1 completed 0 days Wed 2/14/18 Wed 2/14/18
7 2 Project Plan 9 days Thu 2/15/18 Tue 2/27/18
8 2.1 Activity Scheduling 2 days Thu 2/15/18 Fri 2/16/18
9 2.2 Analysis 2 days Mon 2/19/18 Tue 2/20/18
10 2.3 Formation of complete plan4 days Wed 2/21/18 Mon 2/26/18
11 2.4 Plan Review 1 day Tue 2/27/18 Tue 2/27/18
12 M2 Milestone 2 completed 0 days Tue 2/27/18 Tue 2/27/18
13 3 System Design 12 days Wed 2/28/18 Thu 3/15/18
14 3.1 Design Platform 1 day Wed 2/28/18 Wed 2/28/18
15 3.2 Design Outline 3 days Thu 3/1/18 Mon 3/5/18
16 3.3 Design Review 3 days Tue 3/6/18 Thu 3/8/18
17 3.4 Design Completion 5 days Fri 3/9/18 Thu 3/15/18
18 M3 Milestone 3 completed 0 days Thu 3/15/18 Thu 3/15/18
19 4 System Development 35 days Fri 3/16/18 Thu 5/3/18
20 4.1 Interface Development 3 days Fri 3/16/18 Tue 3/20/18
21 4.2 Testing of interface 2 days Wed 3/21/18 Thu 3/22/18
22 4.3 Database Development 4 days Fri 3/23/18 Wed 3/28/18
23 4.4 Testing of database 2 days Thu 3/29/18 Fri 3/30/18
24 4.5 Data Migration 3 days Mon 4/2/18 Wed 4/4/18
25 4.6 Function Integration 2 days Thu 4/5/18 Fri 4/6/18
26 4.7 Functions Programming 7 days Mon 4/9/18 Tue 4/17/18
27 4.8 Testing of Programs 2 days Wed 4/18/18 Thu 4/19/18
28 4.9 System Development 8 days Fri 4/20/18 Tue 5/1/18
29 4.10 System Prototyping 2 days Wed 5/2/18 Thu 5/3/18
30 M4 Milestone 4 completed 0 days Thu 5/3/18 Thu 5/3/18
31 5 System Deployment 34 days Fri 5/4/18 Wed 6/20/18
32 5.1 Planning for deployment 5 days Fri 5/4/18 Thu 5/10/18
33 5.2 Analysis of risk 3 days Fri 5/11/18 Tue 5/15/18
34 5.3 Scope Change Management4 days Wed 5/16/18 Mon 5/21/18
35 5.4 System Integration 4 days Tue 5/22/18 Fri 5/25/18
36 M5 Milestone 5 completed 0 days Fri 5/25/18 Fri 5/25/18
37 5.6 Staff Training 18 days Mon 5/28/18 Wed 6/20/18
38 5.6.1 Study Materials 3 days Mon 5/28/18 Wed 5/30/18
39 5.6.2 Training Schedule 2 days Thu 5/31/18 Fri 6/1/18
40 5.6.3 Training Class 10 days Mon 6/4/18 Fri 6/15/18
41 5.6.4 Staff evaluation 3 days Mon 6/18/18 Wed 6/20/18
42 M6 Project Closure 0 days Fri 5/25/18 Fri 5/25/18
System Analyst
Budgeter,Database[1],System[1],Platform[1],Contractor
HR Manager
HR Manager
2/14
Planner,Documents[1]
Planner
Planner
Project Manager
2/27
Designer,Design Tools[1]
Designer
Designer
Project Manager
3/15
UI development tools[1],UI Designer
System Developer,Testing Tools[1]
Database Admin,Database Vendor
Database Admin,Testing Tools[1]
Database Admin
System Developer
System Developer,Programming Tools[1]
System Developer,Testing Tools[1]
IT Engineer
IT Engineer,Testing Tools[1]
5/3
IT Engineer
Risk Analyst
Project Manager
IT Engineer
5/25
Trainer,Documents[1]
Trainer
Trainer,Trainees
Trainer,Trainees
5/25
W S T M F T S W S T M
Nov 19, '17 Jan 14, '18 Mar 11, '18 May 6, '18 Jul 1, '18 Aug 26, '18

3.5 Project Budget
WBS Task Name Cost
0 Farm Management System for Stud Farm $92,000.00
1 Kick off $12,110.00
1.1 Requirement Analysis $640.00
1.2 Resource Accumulation $8,270.00
1.3 Human Resource Employment $2,400.00
1.4 Holding Kick off meeting $800.00
M1 Milestone 1 completed $0.00
2 Project Plan $4,550.00
2.1 Activity Scheduling $950.00
2.2 Analysis $800.00
2.3 Formation of complete plan $1,600.00
2.4 Plan Review $1,200.00
M2 Milestone 2 completed $0.00
3 System Design $10,490.00
3.1 Design Platform $1,610.00
3.2 Design Outline $1,440.00
3.3 Design Review $1,440.00
3.4 Design Completion $6,000.00
M3 Milestone 3 completed $0.00
4 System Development $39,980.00
4.1 Interface Development $1,000.00
4.2 Testing of interface $2,580.00
4.3 Database Development $5,760.00
4.4 Testing of database $2,340.00

4.5 Data Migration $2,760.00
4.6 Function Integration $2,080.00
4.7 Functions Programming $8,780.00
4.8 Testing of Programs $2,580.00
4.9 System Development $9,280.00
4.10 System Prototyping $2,820.00
M4 Milestone 4 completed $0.00
5 System Deployment $24,870.00
5.1 Planning for deployment $5,800.00
5.2 Analysis of risk $2,280.00
5.3 Scope Change Management $4,800.00
5.4 System Integration $4,640.00
M5 Milestone 5 completed $0.00
5.6 Staff Training $7,350.00
5.6.1 Study Materials $1,350.00
5.6.2 Training Schedule $800.00
5.6.3 Training Class $4,000.00
5.6.4 Staff evaluation $1,200.00
M6 Project Closure $0.00

3.6 Time Phased Budget
4. Part Four
4.1 Assumptions
 Completion of the project in the estimated time duration of 92 working days from the start
date
 All resources have been set for working at a standard rate and the calculation of the project
budget is being done
 Customers would readily accept the implication of the online farm management system
 Risk Management Plan would be developed for the project
 Scope of the project would be aligned successfully with the activities of the project
4.2 Risk
Risk
ID
Description Probability Impact Rate Assigned
To
Response
Strategy
Threat or
Opportunity
Upto 99% 5 – for
high
3 – for
medium
1-for
low
Probability
* Impact
Should
be a role
not a
name
Mitigate or
Accept or
Transfer or
Prevent
Threat
RF-1 Lack of
resources
result when
there is not
enough
resources
available for
the project
60 2 120 Financial
manager
Reduction in
shortage of
the resources
by bringing
some more
resources
Opportunity
RF-2 Schedule
distortion
resulting in
90 1 90 Project
manager
Exploit the
delays by
improving
Threat

occurrence
of the delay
the quality of
the
deliverable
RF-3 Lack of
skilled
workers
would result
in causing
issues in the
management
of the
project
activities
70 3 210 Human
resource
manager
Accept the
flaw and
provide
training for
improving
their skills
Threat
RF-4 Flaws in
management
of the
activities
would result
in forming
issues in
completion
of the
project
effectively
65 3 195 Human
resource
manager
Transfer the
flaws in
management
by bringing a
new project
manager for
the project
Threat
RF-5 Technical
issues like
system
failure,
design flaws
etc can occur
resulting in
problems for
the project
50 5 250 System
analyst
Avoid by
implementing
various tests
and review
processes
Threat
5. Part Five
5.1 Statement of quality
The use of the online farm management system would allow the development of operations for
testing the remote services of Stud Farm system aligning with the improvement of the activities
favouring the deployment of the operations. The utilization of the activities would be helpful for
forming the development of the successive integration of the activities and processes.
5.2 A set of verification activities
Verification Activity When?
Simulation Testing After the design phase is completed
Prototyping After development of the database
Functional Testing After the system is developed

5.3 A set of validation activities
6. Part Six
6.1 Annotated Bibliography
(see in appendix)
6.2 Closure Checklist
Was the plan Feasible while implementation? 
Are all documents developed and reviewed efficiently? 
Was Risk management implied for the project? 
Does the Project Manager has reviewed and signed all documents? 
Has training being completed? 
6.3 Project Evaluation
a) Improvement of the activities of Stud Farm has been implied with the Online Farm
Management System
b) Timeline for the activities of the project is feasible for the project of system development
being implemented
c) Proper and significant value of the system development has been achieved
d) System is online and it is being used by the development of the operations
Validation Activity When?
NPV analysis During the initial phase
Audit of the activities Planning phase of the project
Procurement Review While making agreement with the
Contractor

Bibliography
Burke, R. (2013). Project management: planning and control techniques. New Jersey, USA.
Goetsch, D. L., & Davis, S. B. (2014). Quality management for organizational excellence.pearson.
Hegazy, T. (2013). Computer-Based Construction Project Management: Pearson New International
Edition. Pearson Higher Ed.
Kendrick, T. (2015). Identifying and managing project risk: essential tools for failure-proofing your
project. AMACOM Div American Mgmt Assn.
Kerzner, H. (2013). Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Larson, E. W., &Gray, C. (2013). Project Management: The Managerial Process with MS Project.
McGraw-Hill.
Mir, F. A., &Pinnington, A. H. (2014).Exploring the value of project management: linking project
management performance and project success. International journal of project
management, 32(2), 202-217.
Pritchard, C. L., & PMP, P. R. (2014). Risk management: concepts and guidance. CRC Press.
Schwalbe, K. (2015). Information technology project management.Cengage Learning.
Verburg, R. M., Bosch-Sijtsema, P., &Vartiainen, M. (2013).Getting it done: Critical success factors for
project managers in virtual work settings.International Journal of Project
Management, 31(1), 68-79.

Appendix
Article 1: Information technology project management
Summary: According to Schwalbe (2015), the information technology project management has seen
considerable growth and development with the passage of time. The IT projects have been using
effective project management principles and activities for aligning their work and forming the
deployment of the successive integration of the activities. The role played by the project
management is helpful for the development of the successive integration and development. The
project management holds an integral role in defining the implication of the smart project
management principles. The development of the project management principles would help in
taking care of the activities in a more significant and better way.
Article 2: Project Management: The Managerial Process with MS Project
Summary: According to Larson and Grey (2013), the role of the project management has shifted with
the implication of the effective project management activities and development of the smart
processes. The utilization of the activities would also be helpful for forming the alignment of the
improved project activities with the help of Ms-Project. Ms-Project is helpful for forming the
successive alignment of the activities and development of the improved structure. The Ms-Project
software is helpful for development of the complete project plan and shows it on a timeline. The
resource usage can also be used for the alignment of the activities with the help of human and
material resources. The various graphs and figures can be used for aligning the deployment of the
operations.
Article: Project management: a systems approach to planning, scheduling, and controlling.
Summary: According to Kerzner (2013), the IT projects have been using effective project
management principles and activities for aligning their work and forming the deployment of the
successive integration of the activities. The role of the project management has shifted with the
implication of the effective project management activities and development of the smart processes.
The role played by the project management is helpful for the development of the successive
integration and development. The resource usage can also be used for the alignment of the activities
with the help of human and material resources. The various graphs and figures can be used for
aligning the deployment of the operations. The project management holds an integral role in
defining the implication of the smart project management principles.