Fundamentals of Management: Planning, Organizing, Leading, and Controlling

Fundamentals of management
Name
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Abstract
Conducting effective analysis of management functions including planning, organizing,
leading and controlling determines how OZAlpha Company will operate. Planning function
involves outlining of the objectives, goals, targets and analysis of macro environment.
Organizing function covers organizational structure and culture for the company. Leading
function covers the leadership style appropriate for OZAlpha Company and controlling includes
managing all operations and how resources are managed. After weighing both advantages and
disadvantages of virtual and self-managed groups the paper recommended the OZAlpha’s
executive board of director to implement self-managed groups as it will increase productivity,
easily managed and also enhance customer satisfaction at the same time. The company short
terms plan or goals is to recruit clients with an income of $100,000 while long-term plans is to
set up divisional region and recruit suitable staff. The environmental scan was done using
PESTEL framework that classifies the factors influencing the business in terms of political,
economic, social, technological, ecological and legal. The report recommended OZAlpha to
adopt divisional organizational structure as it with be easier to monitor performances of self-
managed teams. The new divisional organization uses mechanistic organizational structure.
Democratic or participative leadership style is appropriate for managing regional division. The
motivation, reward and recognition strategies include bonuses, promotions and salary
increases. The controlling assists the managers to measure performances and turnover rates.
The paper concluded that effective adoption of four management functions helps the
organization to set up effective regional division group.

Table of Contents
Abstract............................................................................................................................................2
Table of Contents.............................................................................................................................3
INTRODUCTION................................................................................................................................3
PART A: DIVISIONAL STRUCTURE.....................................................................................................4
Virtual teams (work groups)........................................................................................................4
1.1 Advantage of virtual teams (work groups).......................................................................5
1.2 Disadvantage of virtual teams (work groups)...................................................................5
1.3 Advantage of virtual teams (work groups).......................................................................6
1.4 Disadvantages of virtual teams (work groups).................................................................8
1.5 Recommendations............................................................................................................8
PART B: PLANNING, ORGANIZING, LEADING AND CONTROLLING..................................................8
PLANNING........................................................................................................................................8
1.1 Regional division goals......................................................................................................8
Short term goals...........................................................................................................................8
Long term goals............................................................................................................................9
1.2 Environmental Scan..........................................................................................................9
1.3 Operations/ divisional management..............................................................................12
ORGANIZING..................................................................................................................................13
1.4 Divisional structure or design.........................................................................................14
LEADING.........................................................................................................................................14
1.5 Leadership style..............................................................................................................14
3.2 Reward, recognition and motivation...................................................................................15
3.3 Communication....................................................................................................................15
4. CONTROLLING............................................................................................................................16
References.....................................................................................................................................17

INTRODUCTION
Effective analysis of all management functions including planning, organizing, leading and
controlling are very important for OZAlpha Company to determine the best divisional structure
to adopt between virtual and self-managed work groups. In planning phase, OZAlpha
management need to outline the objectives, goals and targets of an organization and further
conducts macro environment analysis to determine the external factors that may influence
operations of the company. Zwikael and Ahn (2011 p.25) stated that “effective planning
involves advanced decisions on what to do, how to do and when will it be done” and therefore,
it is only through effective planning that OZAlpha will be able to expand its operations effective.
In organizing, OZAlpha must organize its operation by coming up with organizational structures
and culture that cooperates and directs diverse departments through the optimization of
available resources. In terms of leading, OZAlpha need to strategize on a leadership style that
involves encouraging, inspiring and motivating employees to achieve their personal and
professional goals in an organization. Through effective leadership the company would be in a
position to provide effective operations and performances from all the regional divisions. In
terms of Controlling, the companies need to controls operations and activities taking place in
the organization.
PART A: DIVISIONAL STRUCTURE
This section of the report provides a comparison between virtual and self-managed
groups and recommends the best work group that should be adopted by OZAlpha Company.