Opportunities and Challenges of HRIS in Melbourne Dairy Export
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Added on 2023/01/07
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This study explores the opportunities and challenges of implementing HRIS in Melbourne Dairy Export. It discusses the benefits of HRIS in terms of productivity and oversight, as well as the challenges of configuration and legal compliance. The process of creating and effectively using HRIS in modern companies is also outlined.
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HRIS ASSESSMENT TASK 1
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Table of Contents INTRODUCTION...........................................................................................................................2 MAIN BODY...................................................................................................................................2 CONCLUSION................................................................................................................................6 REFERENCES................................................................................................................................7 2
INTRODUCTION Human resource information system is one of the best technologies or programmes that is utilized to store and gather HR data on an business’s workers. It is most used software in HR department of many companies. In most situations, an HRIS encompasses basic functionalities required for we end to end HRM. It has a programme for performance management, recruitment, pay role, learning and development, etc. The current assignment will base on Melbourne Dairy Export organization, established and run business in Australia. This study will explain two essential opportunities and two different challenges that an HRIS can bring to chosen firm. It will defineHRMpracticesandtheoriesincontextofahumanresourceinformationsystem technology and will also justify procedure of developing and using HRIS in modern companies. MAIN BODY Definition of HRIS technology- HRIS stands for human resource information system, it can either run on organization’s own technical infrastructure or what’s more general in recent time, be cloud based (Johnson, Lukaszewski & Stone, (2016). It is defined as online solution or software that it utilized for data tracking,dataentryandinformationmanagementofallhumanresourcesfunctionsand operations of a company. It cater a centralized repository of applicant master data that HRM team needs for completing core HR procedure. Two Opportunities of implementing an HRIS in MDE company- HRIS system or technology is quite beneficial and helpful in context of chosen company, it provide a lot of advantages. According to Raheef, (2019) Human resource information system helps employer to hire, recruit and train new applicants as effectively as possible so that can efficiently fill their new roles and manage existing ones successfully. This technology adds value to organization. By implementing HRIS technology at workplace firms can get opportunity to boost their productivity even better, which is actually quite essential as well as beneficial for them. New applicants are usually recruited to fill position left by more experienced or talented candidates. When an staff member quits, remaining people scrambles to fill departing applicant shoes as well as their own until a new individual can be trained or recruited. Ultimately, morale suffers because workers suddenly have much work, but not more salary. As HRIS aids to hire knowledgeable people who can work much better than before. With good initial continual 3
training and on boarding, employer in company can boost employee productivity rather than before and reduce high employee turnover. Haeruddin,(2017)highlightedthatbyimplementingandusinghumanresource information system organization gain the best opportunities such as improving oversight. Human resource management department along with reviewing, hiring and training staff, they can save countless hours by depending on an HRIS for handling application and interview procedure, tracking and setting training aims for new applicants and scheduling reviews, it will help to manage overall activities of staff in systematic and effective manner. This system even be developedtostalltraining,recruitingorterminationprocedurewhenpaperworkisnot appropriately done and submitted. Employer can also send reminder to alter workers about actions they need to take and to notify human resource management when some situations are not met. Furthermore, it can be said that by improving oversight company make them more able to handle further situation related to staff. Two Challenges of human resource information system in workplace practices- It analysed that while implementing HRIS technology at work area, management in an company can face a lot of challenges, which directly impacting on their productivity and performance level. Singh & Saxena, (2020) stated that when human resource management implement HRIS technology in workplace activities, they face one of the biggest challenges and that is configuring human resource information system for optimal function. It is often have so many possible features accessible to utilize firm become stick and overwhelmed to basics. It can be useful for obtaining utilized to system at first, but cannot help firms to increase their ROI. After implementing first stage of this technology, it may be helpful to bring in an expert to configure system to automatically print reports and send alters. But this process takes a lot of time and efforts as well which put negative impact on day to day activities. In order to configure technology for optimal function, management had to wait for long and then use in workplace activities. Anotherchallengeorganizationcanfacewhileimplementinghumanresource informationsystemtechnologyinworkplacepracticesisfailtocomplyingwithlegal requirements (Kavanagh & Johnson, 2017). Even small or medium size companies may have dozens of local, federal, and state regulations to adhere to. Failing to comprehend legal requirements for structure, data and procedure of implementing HRIS can cause firm to incur 4
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penalties and make them susceptible to research. When management fail to understand legal needs for implementing HRIS, they had to face many issues, which may be impact management activitiesanddecreaseproductivityofcompanymorethanotherscompanies.Without understanding needs of regulations and compliances, HRM and other administration cannot be able to effectively implement HRIS technology at workplace. Because of this challenge company had to do a lot of research and gather data to comply with legal needs of HRIS technology, they had to train staff and strength workforce to understand overall process effectively. HRM practices and Theories in regard to HRIS technology- Two opportunitiesof implementingand HRISwithin MDE company can be analysed with how various working avenues and exploring further diversity among employeeswithin company can be enhanced for stronger working synergyand for generating effective business framework. HRIScan be understood abasically an innovative model connecting human resources andinformationtechnologymetricsthroughHRsoftwarewhichcreateswidefunctional innovation MDE will enable to monitor HR activities where all employees will be able to process outactivities andfurther effective plans electronically onto where there are various efficacy developed among management for technical innovationsynergy and programming motivation among employees to yield onto new avenues further through which creative diversity willbefurtheradvanced.Businessprogressionandwiderworkingavenueswithlatest technology enables to gather stronger yielding synergy, onto where there are wider working operational efficiency pertained. MDE will be able to cater to higher company management needs where there are wider functional innovation developed within system onto where HR department will be able to cater higher synergy of effective determinants (Bayraktaroglu, Kahya and Ilhan, 2019). There are two challenges within development of information system software development which can be understoodbythemetricswhereitdemandsstrongleveloffunctionalinnovation,new developed gaols of higher investments and resources further used onto wider enhancement parameters for gaining onto wider technical demand for innovation which will enable to also develop stronger framework of employees strengths.Another difficulty is challengeof management where all employee may unable to cooperate with new system and higher demand of innovation. 5
HRIS technology also requires higher order advanced thinkingand training of HR resources and operations development avenuesfurther where it has wide uncertain progression workingforward onto where various scenarios are progressed. However it could be understood that HRIS technology enables to competitively grow on various paradigms within companies for faster adoption of new working effectiveness required with new modernisation demands and also for technical innovation onto wider goals where MDE company can successfully reach on for higher financial results and stronger results of efficiency. This can be understood by the way various metrics are enabled among company business goals and how HR department further progresses onto set arenas with useof HRIS technology. MDE company will be able to reach higher commitment and exploration working fundamentals where wide leverage shall be enabled (Okwang, 2020) Process of creating and effective using HRIS in modern companies- The process and effective use of HRIS in MDE is highly important for developing stronger synergy of effective functional higher efficiency and progression onto goals through which best working outputs can be received within business. The steps are as follows: Plan and define objectives:First step is to ideally focus onto plans and defining of various work objectives such as HRfunctional goals where company aims to yield further for attainmentof new goals and higher functional determinants onto where there is higher demands. Involve stakeholders to secure buy-in and manage the transitions:Employees and management shall work together for securing the new HRIS technology innovation requirements and also for keenly developing new avenues further onto where business is heading. Create your own project teams:Select best talented young employees for this, where wide diversity and experienced people will enable to pool onnew competitive demands within company. Evaluate HRIS options:There shall be analysis of all new steps and options where company HRIS innovation is working for higher effective profits. Evaluating out of all options will enable to generate wider working determinants of success anstronger working operations. 6
Createprocessmapforimplementation:Thisstepevolvesbyworkingfor implementation of working map where technical innovation will be success fully enabled. Process map will keenly enable company to work according to set goals. Execute HRIS options:executing the selected options with strategical planning is highly important for attainment of new levels functional efficiency and for reaching Hr goals of management demands in employees.Monitor implementation:This shall focus further onto how various new steps and higher order of effective use of implementation will enable to generate wider positive outcomes forcompanytoaddressandnewlygeneratewidertechnicalprogressionamong competitive business demands.Post live training:This being the last step and functionally most important parameter where HRIS technology implementation shall be focused on within MDE company is to post live training, which shall enable to generate wider efficiency goals (Shahreki, Nakanishi and Ibrahim, 2020) CONCLUSION From above analysis, it has been concluded that by developing and implementing human resourceinformationsystematworkplace,managementwithinMelbourneDairy Exporteffectivelysolvingandhandlingtheirissues.Byusingthissystemorganization efficiently manage payrolls and recruitment functions that are really very important for business growth and success. Furthermore, it has been summarized that by focusing on implement processes of HRIS management appropriately and systematically overcome challenges and gets benefits after it. It has been identified that by obtaining two different opportunities after implementing system at work area company retaining skilled applicants for longer period of time. 7
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REFERENCES Book and Journals Bayraktaroglu,S.,Kahya,V&Ilhan,H.,(2019).ApplicationofExpandedTechnology Acceptance Model for Enhancing the HRIS Usage in SMEs.International Journal of Applied Management and Technology,18(1), p.7. Haeruddin, M. I. M. (2017). Should I stay or should I go? Human Resource Information System implementation in Indonesian public organizations.European Research Studies.20(3A). 989. Johnson, R. D., Lukaszewski, K. M., & Stone, D. L. (2016). Introduction to the special issue on human resource information systems and human computer interaction.AIS Transactions on Human-Computer Interaction.8(4). 149-159. Kavanagh, M. J., & Johnson, R. D. (Eds.). (2017).Human resource information systems: Basics, applications, and future directions. Sage Publications. Okwang,I.,(2020).HRISTechnologyEffectsonaStateUniversity'sHumanResources Leadership(Doctoral dissertation, St. Thomas University). Raheef, O. O. (2019). Towards Ensuring Proper Management of Recruitment, Selection and Induction Processes WithinBusiness Organizations.Social Scienceand Humanities Journal, 1368-1378. Shahreki, J., Nakanishi, H., & Ibrahim, N.F., (2020). Technology and the HR Field: The Growth of Human Resource Information Systems.Journal of Soft Computing and Decision Support Systems,7(2), pp.7-18. Singh, S., & Saxena, T. (2020). ISSUES AND CHALLENGES IN IMPLEMENTATION OF HRIS.International Engineering Journal For Research & Development,5(ICIPPS). 5-5. 8