Human Resource Information System

Running head: HRIS 1
Human Resource Information System
Name
Institution

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Introduction
Human Resource Information Systems are important to any fast growing organizations that
requires expansion of its operations. Since trained and well qualified workforce will always be
very important to any organization, HRIS are therefore required to manage and process
employee data such as addresses, social security numbers, names, work permit information
among others in order to complete important human resources.
Qantas Airways is one of the largest airline industries in Australia. It is an organization
that boasts one of the largest employee counts as well as transforming its operations globally.
This means that the human resource management department must have adequate systems in
place to recruit and select as well as training staff. The HRIS is one of these systems used at the
Qantas Airways. This is a software that integrates several processes and systems in order to
simplify the management of data, human resources and business processes (Troshani, Jerram &
Rao Hill, 2011).
The organization wants to expand its services to other continents such as South America.
It, therefore, needs more fleet and crew to make flight destinations to countries such as Ecuador,
Brazil, and Chile. It has mandated its Human Resource Department to recruit and select
experienced staff to operate on the fleet and offer quality services to the passengers on board.
Secondly, it should train these staff so that they offer these services in accordance with the
standards of the organization.
The HRIS will be an important tool to be used by the HRM department in performing
these functions. It will help the department to plan, allow easy access to information and saving
on cost and time needed to perform tedious tasks. In addition, there will be a reduction in

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paperwork as all the processes will be automated, speed up onboarding due to mobile
accessibility as well as improving training capabilities through integration with the Learning
Management System (LMS) and development tracking features.
HRIS has some flaws, to start with, security is a major issue, and the system must be
monitored throughout to prevent any malicious access to confidential and sensitive data. The
costs involved to purchase and maintain these systems is also an issue in that, they require highly
trained and qualified personnel to operate and ensure that they are working as per requirements.
Recruitment and selection
These are two of the main functions to be carried out by the Qantas Airways HR
department. Recruitment involves the pursuit for potential candidates for various open positions
in an organization. Selection is the process in which the applicants are shortlisted depending on
their skills in the field (Lievens & Chapman, 2010). HR database management systems are soft
wares used by HR experts to store personal-related information about employees. These
databases can cover areas in the managing of recruitment of new employees.
The HRIS will be used to allow candidates to apply for the open positions in the Qantas
Airlines where they are required to submit their contact information together with their resumes.
This system will gather this information and archive it in a database so that is easily accessible to
the human resource manager. The manager will then perform detailed searches of this
information by use of queries which includes location, education level, technical skill set and
years of professional experience. It can as well be used by the current employees to apply for
new positions in the organization electronically.