Human Resource Management Methods, Techniques and Tools

P2: Home Project: Q&A
ACTIVITY DESCRIPTION:
The answers to the following questions will enable you to demonstrate your knowledge of:
 Summarise human resource management (HRM) methods, techniques and tools
Human Resource Management methods are as follows: -
 Analysing Organizational Objectives
 Forecasting demands
 Estimating man power
Human resource management tools are as follows: -
 Human Resource Information System
 Performance evaluation
 Imbibing new software
 Payroll services
 Benefit management
 Engaging employees
 Explain strategies for managing project human resources and their application to different situations
Strategies that must be implemented are as follows: -
 Operational: This strategy is concerned about the management of the situation that affects different
section of employee benefits.
 HR service and Technology: Helps in reduction of cost as per the project management
 Mitigating future issues that might arise: This section helps in better management of the functioning
and reduces the risks that might arise in future
 Explain processes used to measure individuals' performance against agreed criteria
 Comparing the delivered and the proposed delivery: In case both the deliverables matches quality
check can be performed
 Checking quality: Checking quality of the delivered product is one of the main aspect. In case quality is
not checked properly entire project will fail
 Explain techniques for managing and improving performance.
 Rewarding: Rewarding the best performers increases the motivation of the employees. This increases
the production of the entire firm. Proving rewards with respect to better quality aspect also ensures
better performance quality wise.
 Providing proper training
Answer each question in as much detail as possible, considering your organisational requirements for each one.
Task
1. Identify four human resource management (HRM) methods, techniques and tools. Provide an
example of each of the methods, techniques and tools you have identified, and briefly summarise
(max. 150 words per item) how and why these have been used.
4 human resource management tools that can be used are as follows: -
 Resumator: Resumator increases the efficiency of hiring team. Integration of the email system
automatically helps in better prosecution of the entire system.
 Zenefits: Keeping employee records are very important. This is the main reason that proclamation of
better management of the entire system gets performed in a better way

 Upwork: Upwork is the cloud based Human resource management tool. With the help of this tool the
HR related jobs are well managed
 Staff Squared: These is similar to that of the Zenfit but only pay roll option is not provided
2. Identify, explain and give an example of a strategy that could be used to manage project human
resources in each of the following situations:
 Determining resource requirements
 Diversifying skill sets and responsibilities: Diversifying skill sets and responsibilities includes better
understanding of the methods that will be required for using. With the help of proper task distribution
resource requirement can be understood
 Assigning responsibilities
 Knowing ability of the employees are one of the most important aspect of the managed prospect. This
is the main reason that the prosecuted management of the duty diversity can be maintained. With this
proper understanding f the capabilities, the entire project can be performed in a better manner.
 Addressing a skills gap through learning and development
 Providing training to the employees too reduce the knowledge gap can act beneficial to the business
organization. This is the main reason that the prosecution of the project management will be performed
in a better manner
 Overcoming shortfalls in performance
 Identifying the shortcoming of the employee is the main aspect that must be taken into consideration.
With the help of proper identification training can be provided to the employees and hence the project
can be completed in a better manner
 Motivating the team
 Providing incentives is one of the main aspect that can be proclaimed and this leads to the fact that the
employees will aim high and this is will help in better performance of the employees. In case the
employees are content with the withdrawn salary and incentives work rate increases and this in-turn
increases the turn-over of the business organization.
 Conflict resolution.
 Collaborating the conflicting members in a single project helps in improving the relationships of
employees who were in conflicts.
2. Identify three factors that should be considered when measuring individuals’ performance against
agreed criteria.
3 criteria’s that must be kept in mind for judging individual performance are as follows: -
 Quality of the delivered project: Quality that is delivered by the employee must include the variable as
per the provided requirement.
 Meeting deadlines of the project: Meeting the allotted deadline acts as one of the main criteria f quality
check.
 Client review: reviews provided by clients on the tasks that are submitted by the employees will help in
better prosecution of the quality check
3. What is a root cause analysis? In either text or graphic form, undertake a root because analysis for
one problem you have encountered in either a current or previous work role. Attach this to your
workbook.
~Root Cause Analysis can be stated as systematic processing of the root cause of the issues that are present in
the project. This process ensures the fact that the management of the entire systems will be well accustomed
with the issues that are present in the system.

Figure 1: Rot cause analysis diagram
(Source: Leach 2014)
5. Identify and explain two techniques for managing and improving individuals’ performance.
 Organizing the structure of the organization: With a proper framework of the business organization the
main advantage that will be enjoyed is that the new employees will have a better transparency and can
approach the team leaders for better performance
 Providing incentives to the employees of the organization: In case incentives are provided to the
employees of the organization, the employees stay motivated and hence the productivity will increase
in a gradual manner
P1: Activity 1: Studying the ways to identify, analyse and document information requirements, with input
from stakeholders, as the basis for communication planning
ACTIVITY DESCRIPTION:
Managers should know how to identify, analyse and document information requirements, with input from
stakeholders, as the basis for communication planning.
Task
1. Identify three types of information you would need to form the basis of your communication plan.
3 types of information that will be that will be required for building a basic communication plan are as
follows: -
 Roles of the employees: Mentioning the roles of the employees helps in better understanding the
diversity of the project
 Name and id of the employees: Name and id of the employees are one of the most important aspect
that will help the business organization in identifying the employees in unique manner.
 Contacts of the employees: contacts of the employees will help the business system to stay in
touch with the employees of the organization
2. You can analyse information via the process of filter, validate and disseminate. Explain what each of
these processes are in 250 words, providing examples of each.
Filtering of data: In case of filtering of data the main advantage that is enjoyed by the user is that specific data
that is present in the data base can be accessed in a specialized manner. Example: query in database for getting
specified data. With the help f the query that is made the main advantage that is received is that the only the
required data among the entire data set can be achieved.
Validating of data: validation session is created with the help of the Construction Operation Building
Information exchange (COBie). In case the data that are present in the Maximo® matches with each other the

main advantage that is enjoyed incudes better management helps in better creation of the attribute types and
classifications. For example: the number of characters that are to be projected can be processed with the help of
the validation of data helps in betterment of the project f 10 characters can be changed to 13 characters.
Disseminate: Data Dissemination can be performed with the help of the transmission of the statistical projection
of the end users. Releasing of data as per end to end user can be proclaimed with better managing prospect.
With the help of the data dissemination the main advantage that is to be performed increases the availability of
data in open format. For Example: yearbook and CD ROM can be treated as the major application of the project.
2. Research and identify the process you would take to document information requirements in your
organisation.
Taking survey and gathering data and documenting the same can be performed in an efficient manner. This
will help in better prosecution of the project.
3. Each organisation has security and audit requirements in place to protect sensitive information.
Research and identify three security and audit requirements relevant to your organisation.
The methods that must be implemented for proper data collection among the business management are as
follows: -
 Encryption and IT audits: Auditors must be continually evaluating the proposition of the e-commerce
usage. This is one of the main reason that the critical information of transmission. Policies are
documented with the help of the Encryption and IT audits and this helps in proofing from stealing of
data. Data protection can also be performed with the help of the encryption and IT audits. This ensures
the fact that management of the data verification can be performed with higher efficiency
 Logical security audits: Setting of the passwords can be stated as one of the major set of prosecution
that can be used for increasing the security of the data base that is used in the business management. In
case the business management is performed with higher integrity the maim advantage that is that the
data in which the password is set stays protected as accessing of the data gets prohibited. This is the
main reason that the prosecution of the management of the project will get more robust along with its
own framework. String of cryptographic keys and inspecting data can act as one of the most important
aspect for the data management of the business organization. Setting of password is considered to be
one of the main security token. With the help of proper termination and updating the data in the data
base includes the fact that the commencement of the data security can be performed in a better manner.
Providing of the special user account helps in better arrangement of the project. Team leaders must be
provided with special accounts in order to keep them connected with the system. And monitor the
projection of the people who are working under them.
 Behavioural audit: Vulnerability of the technical weaknesses can be tested and this insists in cracking
of security barriers. In case the security barriers are not met with the help of the project management.
System and process assurance audit can be performed with the help of behavioural auditing. This helps
in increasing the accuracy of the data. Restricted access can be performed with better proposition.
4. Research and identify who are the stakeholders within your organisation.
Stakeholders of the organization are as follows: -
 Internal Stakeholders
1. Project manager: Project Manager is responsible for decision making of the project that
will be undergoing in the business organization. This section is also responsible for better
management of the project. Project manager is considered to be one of the most important
member of the project. This also insists the fact that completion of the project is
performed. Decision making is one of the most important stakeholder of the project. This
insists the fact that the management of the project will be performed in a better manner.
2. Chief Executive Officer: Chief Executive Officers are relatively the decision maker of the
business organisation. This insists the fact that the importance of this stakeholders of the
business.