Project Management and Online System Development

The assignment outlines a comprehensive project management plan, including the development of an online stud farming management system (OSFMS). It details tasks such as conducting initial planning, supplementary planning, and system implementation. The document also includes a closure checklist, project evaluation, and annotated bibliography. Specific topics covered include project charters, milestones, resource allocation, and OSFMS software development and testing.

Running head: ICT PROJECT MANAGEMENT
ICT Project Management
Name of the Student
Name of the University
Authors Note

1ICT PROJECT MANAGEMENT
Table of Contents
1.Project overview...........................................................................................................................2
2.0 Measurable organizational value (MOV)..................................................................................2
2.1 Desired area of Impact...........................................................................................................2
2.2 Value of the project plan........................................................................................................3
2.3 Stakeholder involved in the project plan...............................................................................3
2.4 Proper timeframe and metric.................................................................................................4
3. Scope management plan..............................................................................................................5
3.1 Detailed scope of the project.................................................................................................5
3.2 List of resources.....................................................................................................................7
4. Project schedule and WBS...........................................................................................................7
4.1 Project schedule.....................................................................................................................7
4.2 WBS.....................................................................................................................................11
4.3 Milestone of the Project plan...............................................................................................11
5. Project risk analysis and plan....................................................................................................12
5.1 Project assumptions.............................................................................................................12
5.2 Risk Assessment..................................................................................................................13
6. Quality management plan..........................................................................................................16
6.1 Quality issues.......................................................................................................................16
Bibliography..................................................................................................................................18
Appendices:...................................................................................................................................20
Appendix 1: Annotated Bibliography........................................................................................20
Appendix 2: Closure checklist...................................................................................................20
Appendix 3: Project evaluation.................................................................................................22

2ICT PROJECT MANAGEMENT
1. Project overview
Businesses all over the world are improvising every day and they are experiencing dramatic
changes in technologies in recent times. The online advanced system is gradually rooting out the
age old process of conducting business. The recent technologies are providing competitive
advantages and profits and also aids in solving complicated problems and ideas. Globex
Technologies is one such multinational company that is aiming for implementing an advanced
technology that will assist the business. The main motive of the technology is to enhance the
existing business process. A team has been elected by Globex and the team will develop the
Online Stud farming Management System.
The project report will explain the assumptions and the risk assessment. The project plan will
illustrate the engagement of the project stakeholders for the project.
2.0 Measurable organizational value (MOV)
2.1 Desired area of Impact
OSFMS project’s desired area of impact consists of-
Customer: Globex can be knowledgeable about the issues which the customers, horse
owners of Globex face
Strategy: The online system can assist them to take strategical decisions.
Social: The employee staff and the customers, horse owners can stay interlinked with
each other and the OSFMS system can make it a possible one

3ICT PROJECT MANAGEMENT
Operational: The system provides multiple facilities to the customers, horse owners and
the employees. The employee and the management staff can access the data online from
anywhere and any devices. The online system will aid them in storing, accessing and processing
of data
Financial: The online system will evaluate the financial data automatically
2.2 Value of the project plan
Project value plan comprises of -
Better: The online system has several benefits to offer. The OSFMS system comes with
enhanced security and privacy features which enable the employees and the customers, horse
owners to conduct the business with ease
Cheaper: The online OSFMS system provides the services at much cheaper rate. The
manual system involves hardware and the software resources, however, the new online system
will eliminate the use of several hardware as well as software resources
Faster: The online OSFMS system will diminish the response time between the
employees
2.3 Stakeholder involved in the project plan
OSFMS project comprises of the following stakeholders-

4ICT PROJECT MANAGEMENT
Sponsored by
Project Sponsor
Analyse by
Marketing Manager,
Business Analyst
Performed by
Programmer,
Employees
Uses by
Customers, horse
owners and farmers
Interest
Power
2.4 Proper timeframe and metric
Rank Effect Metrics Timeframe
1 Operational The online system
assists in operational
activities of Gobex.
The OSFMS system is
can save lot of time.
Globex can perform
the business
operations in lesser
amount of time
4 months
2 Strategy The OSFMS online 3.5 months

5ICT PROJECT MANAGEMENT
system will help
Globex to take
effective decisions
3 Customer The online OSFMS
system will lessen the
response time
between the
customers, horse
owners and the
employee staff. In this
way they can serve
better customer
service to the
customers, horse
owners
2.5 months
4 Social OSFMS system also
facilitates socially.
The online system
assists the employees
and the customers,
horse owners so that
they can interact with
each other
3 months

6ICT PROJECT MANAGEMENT
5. Financial The online OSFMS
system are capable of
evaluating the
financial data of the
employees and the
customers, horse
owners
4 months
3. Scope management plan
3.1 Detailed scope of the project
Detailed scope of the OSFMS project is-
Requirements: Globex has planned to install the OFSMS system and the system is going
to provide them all the data related to customers, horse owners and the employees.
In scope and out scope:
In scope: In-scope project involves the
 The OSFMS system will help them in conducting business activities smoothly and in
flexible manner
 The OSFMS system will help Globex to calculate the financial data
 The online system will help them to keep track of the employees
 The online system will help them to understand the behavior of customers, horse owners
and the farmers

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Out scope: Out of scope of the OSFMS project contains-
 The employees of the business are not expertised and they require training, training is
out-of-scope of project
 The OSFMS online system requires maintenance and the maintenance scope is absent
Deliverables: OSFMS project contains the following deliverables-
 The project will take days
 The online OSFMS system will require budget of
 The project plan will contain the all activities to be performed will be detailed
Scope verification procedure: The configuration of the system will assist them to
conduct the business faster. Globex can interact more with the customers, horse owners.
They can mitigate several problems related to the customers, horse owners, farmers and the
employees.
3.2 List of resources
The resources required for the project are-
Human resources: The project manager allocates resources for the project and they are –
project manager, marketing manager, programmer and the business analyst.
4. Project schedule and WBS
4.1 Project schedule
Task Name Duration Start Finish Predecessors Resource Names Cost
Online Stud farming
Management System
Online Booking Project
54 days Mon 21-
05-18
Thu 02-
08-18
₹ 13,920.00

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Plan
Start Working on
System 13 days Mon 21-
05-18
Wed 06-
06-18 ₹ 4,560.00
Analysing the
Business Case 6 days Mon 21-
05-18
Mon 28-
05-18
Business
Analyst,Market
Manager
₹ 2,880.00
Project Charter
Initiation 7 days Tue 29-
05-18
Wed 06-
06-18 3 Project Manager ₹ 1,680.00
Milestone 1:
Completion of Phase 1
task initiation
0 days Wed 06-
06-18
Wed 06-
06-18 4 ₹ 0.00
Planning 41 days Thu 07-
06-18
Thu 02-
08-18 ₹ 9,360.00
Conducting Initial
Planning 13 days Thu 07-
06-18
Mon 25-
06-18 ₹ 3,120.00
Conducting
Project Schedule 6 days Thu 07-
06-18
Thu 14-
06-18 5 Project Manager ₹ 1,440.00
Conducting
Budget Schedule 7 days Fri 15-
06-18
Mon 25-
06-18 8 Project Manager ₹ 1,680.00
Milestone 2:
Completion of Initial
Planning
0 days Mon 25-
06-18
Mon 25-
06-18 9 ₹ 0.00
Conducting
Supplementary
Planning
28 days Tue 26-
06-18
Thu 02-
08-18 ₹ 6,240.00
Detailed Planning
for Quality
Management
5 days Tue 26-
06-18
Mon 02-
07-18 10 Project Manager ₹ 1,200.00
Detailed Planning
for Change
Management
6 days Tue 03-
07-18
Tue 10-
07-18 12 Project Manager ₹ 1,440.00
Detailed Planning
for Communication
Management
5 days Wed 11-
07-18
Tue 17-
07-18 13 Project Manager ₹ 1,200.00
OSFMS Software
Development 6 days Wed 18-
07-18
Wed 25-
07-18 14 Programmer ₹ 1,200.00
OSFMS Software
Testing 6 days Thu 26-
07-18
Thu 02-
08-18 15 Programmer ₹ 1,200.00
Milestone 3:
Completion of Project
Supplementary
Planning and OSFMS
System Implementation
Planning
0 days Thu 02-
08-18
Thu 02-
08-18 16 ₹ 0.00
Milestone 4: 0 days Thu 02- Thu 02- 17 ₹ 0.00

9ICT PROJECT MANAGEMENT
Completion of Planning 08-18 08-18

10ICT PROJECT MANAGEMENT
Figure 1: Gantt chart
(Source: Created by author)

11ICT PROJECT MANAGEMENT
4.2 WBS
Figure 2: Work Breakdown Structure
(Source: Created by author)
4.3 Milestone of the Project plan
Task Name Start
Online Stud farming Management System Online Booking
Project Plan Mon 21-05-18
Milestone 1: Completion of Phase 1 task initiation Wed 06-06-18
Milestone 2: Completion of Initial Planning Mon 25-06-18
Milestone 3: Completion of Project Supplementary Thu 02-08-18

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Planning and OSFMS System Implementation Planning
Milestone 4: Completion of Planning Thu 02-08-18
5. Project risk analysis and plan
5.1 Project assumptions
The online OSFMS project assumptions include-
Time: The project plan prepared is assumed to be completed with the stipulated time
Budget: The project manager in collaboration operations analyst has scheduled the
budget and the project is assumed to complete within the stipulated budget.
Resources: The resources allocated for the project are expected to be of premium quality.

13ICT PROJECT MANAGEMENT
5.2 Risk Assessment
Risk
ID
Description Probability Impact Rate Assigned to Response
Strategy
Threat or
Opportunity
1 The online OSFMS
system at the time of
configuration can get
disrupted if it is ill-
configured
Upto 85% 5 High Programmer OSFMS
system
must be
installed
and
configured
in effective
way
The online
system is
going to
serve for a
longer
period of
time if the
system is
well
configured
2 The project oes over
budget
Upto 75% 4 High Operations
analyst
Operations
analyst
will have
to analyse
the market
initially
and after
that the
project
manager
The project
can gain
success if the
project is
within
budget

14ICT PROJECT MANAGEMENT
and the
operations
analyst
must
prepare the
budget
schedule
3 Resources have not
been used effectively
for the project
Upto 65% 3 Medium Project
manager
Here
project
manager is
required to
act smartly
If the
operations
analyst in
collaboration
with the
project
manager acts
responsibly
then they can
get long term
benefits
from the
project
Probability of
occurrence
Impact of occurrence

15ICT PROJECT MANAGEMENT
Very low Low Medium High Very high
Very low
Low
Medium Resource
risk
Technical risk
High Schedule risk Technical risk
Very high
Figure 3: Qualitative Risk Analysis
(Source: Created by author)

16ICT PROJECT MANAGEMENT
6. Quality management plan
The OSFMS project must met the quality only then the project can be considered
successful. The project’s success depends a lot on vision and mission of the operations analyst and
the project manager. The project manager should make sure that the project meets the quality of the
project.
6.1 Quality issues
Project Name: OSFMS Online Booking System Project manager Name:
Sl.No Quality related issues that
are possible
Mitigation
time
Method for
mitigation
Owner Status
1 There are several errors in the
documentation which restrict
the stakeholders in the project
3.5 months Inspection Project
manager
Open
2 The hardware resources fail to
integrate with the online
OSFMS system
3.5 month Inspection Project
manager
Open
3 The lack of expertise of the
management staff do not have
the desired expertise to
manage the project
2.5 months Inspection project
manager
Open

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Two testing methods validation and the verification testing haven been defined-
Validation testing: The validation testing is carried out by the project manager as it help
him to know whether the project will meet the quality or not.
Verification testing: The verification testing is carried out by the project manager as it
helps to know whether the project will meet the policies or not.

18ICT PROJECT MANAGEMENT
Bibliography
Abdullah, A. L. (2017). Building a Framework for ICT Project Implementation and
Evaluation. Global Journal of Computer Science and Technology.
Backlund, F., Chronéer, D., & Sundqvist, E. (2014). Project management maturity models–A
critical review: a case study within Swedish engineering and construction
organizations. Procedia-Social and Behavioral Sciences, 119, 837-846.
Breese, R., Jenner, S., Serra, C. E. M., & Thorp, J. (2015). Benefits management: Lost or found
in translation. International Journal of Project Management, 33(7), 1438-1451.
Chillas, S., Marks, A., & Galloway, L. (2015). Learning to labour: an evaluation of internships
and employability in the ICT sector. New Technology, Work and Employment, 30(1), 1-
15.
Dwivedi, Y. K., Wastell, D., Laumer, S., Henriksen, H. Z., Myers, M. D., Bunker, D., ... &
Srivastava, S. C. (2015). Research on information systems failures and successes: Status
update and future directions. Information Systems Frontiers, 17(1), 143-157.

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Navimipour, N. J., & Charband, Y. (2016). Knowledge sharing mechanisms and techniques in
project teams: Literature review, classification, and current trends. Computers in Human
Behavior, 62, 730-742.
Ozumba, A. O. U., & Shakantu, W. (2018). Exploring challenges to ICT utilisation in
construction site management. Construction Innovation.
Tahir, M. N. H., Burhanuddin, M. A., & Vaheed, M. M. (2017). Government Information and
Communication Technology (ICT) Procurement: Gap Analysis in ICT Tender
Process. Journal of Engineering and Applied Sciences, 12(22), 5867-5874.
Vanhoucke, M. (2014). Integrated Project Management and Control. Springer.

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Appendices:
Appendix 1: Annotated Bibliography
Otieno, F. A. O. (2000, November). The roles of monitoring and evaluation in projects. In 2 and
International Conference on Construction in Developing Countries: Challenges facing the
construction industry in developing countries (pp. 15-17).
Otieno (2000) demonstrate that there are several projects all over the world that are carried
out by the project managers and there are reasons for which a particular project fails. The reasons
are plenty, project manager’s lack of expertise and responsibility is one of the reason, the
stakeholders fail to follow the project deliverables and can fail miserably. The project constraints
have been defined following which the project managers can mitigate all the issues.
Munns, A. K., & Bjeirmi, B. F. (1996). The role of project management in achieving project
success. International journal of project management, 14(2), 81-87.
It has been explained in the project deliverables about the duties that must be taken up by
the project manager to gain success. Munns and Bjeirmi (1996) detail several methodologies which
the operations analyst along with project manager must take up to become successful. The authors
details that the stakeholders must rely upon quality of the project.
Appendix 2: Closure checklist
Task Name Resource Names Signature
Online Stud farming Management System
Online Booking Project Plan
Start Working on System
Analysing the Business Case Business Analyst,Market
Manager