Unit 17– Understanding and Leading Change Assignment
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ID Unit Number andTitleUnit 17– Understanding and Leading Change ProjectTitle A comparative analysis and impact statement reporton organisational change in a large multinational organisation. 1
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Table of Contents INTRODUCTION..............................................................................................................3 TASK 1............................................................................................................................3 P1: Comparison of impact of change in organisation strategy and operations........3 M1 : Drivers and types of organisational change in case of above organisation.....5 TASK 2.............................................................................................................................5 P2:InternalandExternaldriversofchangethataffectleadership,teamand individual behaviour.................................................................................................5 P3 : Measures that can be taken to minimise negative impact of change...............8 M2 : Theories and models to critically evaluate organisational change...................9 D1 : Conclusions and recommendations for effective planning for change.............9 TASK 3.............................................................................................................................9 P4 Explain the barriers of change and their impacts on leadership decision making...9 M3 Apply forcefield model and analyse with organization context.........................11 D2 Critically evaluation of using forcefield model...................................................11 TASK 4...........................................................................................................................12 P5 : Different leadership approaches to deal with change....................................12 M4 : Evaluation of leadership approaches that can deliver change effectively.....13 D3 : Critical Evaluation of Effectiveness of leadership approaches.......................13 CONCLUSION...............................................................................................................13 REFERENCES.................................................................................................................1 2
INTRODUCTION For an organisation it is important to identify the changes taking place and their impact on the operations. This creates a pressure on the organisation to understand suchchangeanddeveloptheadaptabilitytochangetoensuresurvivaland competitiveness.Organisationalchangesalterthestructuralrelationships,rolesof people, processes etc. These changes can bebecause of drivers of change which be externalorinternalandthusthereasonsbehindthechangecouldbeemerging technology, change in market situation,deficiencies in the organisation and many more.Thisreportisconcernedwithunderstandingtheimpactofchangeonthe organisation structures andpolicies. Case studies of Golden Wondersand Agfa is taken into consideration for analysing the impact on strategy and operations, evaluation of measures that can be taken to reduce the negative impact. Also, this report includes different barriers for changeand influence of leadership on decision making. Various modelsandapproachesofleadershiparetakenintoconsiderationthatfacilitate implementation of change and helps in analysis of their impact. Report 1 1.Comparison of impact of change in organisation strategy and operations Change in organisation refers to a process that changes operational methods, technologies, structure of the organisation, strategies they follow which can be due to external or internal pressures.The impact of change on the organisation can be negative and positive both. They affect the entire organisation consider it resources, management, employees due to which resistance is very often as the adjustment with the change may not be that comfortable for the people in the organisation(Aslan and Reigeluth, 2013). Change management is an approach that help in implementing the change in the organisation.For comparing the impact two organisation are considered to understand the impact of change on their businesses. Drivers of change for Golden Wonder: To develop the company, it is necessary for them to understand and learn the changes. It will help them to expand their capacity. This can be done by the organisation as they 3
cananticipate changes by spiting the trends and thus by adopting the business model whichcanmakeimplementationeasy(Doppelt,2017).Thesechangesalsohave influence on the leaderships, team and the individual behaviour. The types of drivers of change are : Internal Drivers of change for Golden Wonder:These are those drivers which the organisation or in the industry. The organisation have control over these changes. Various internal drivers that can bring change in the organisation are : Organisational culture: Organisational culture constitute of the behaviour and theattitudeoftheemployees.Wheneveranychangetakeplaceinthe organisation the leaders have to contribute to make people of the company comfortable with such change. As in Golden Wonders the sales teams of the organisation got influenced as they changed the distribution channel, but they were motivated by the leaders. Change in Managerial personnel: When managerial person introduce new changes in the organisation as done in Golden Wonders, due to which the behaviour of individual persons have influence. Such changes brings changes to the strategies due to which their roles and responsibilities get affected which may demotivatethemandalsothechangesinthestrategiesmaymakethe procedure complex due to which the performance of the employees will degrade (Fullan, 2014). Impact of changes in Golden Wonders : Changes that took placeinthe organisation They have introduced new products in their range and for which they reduced the number of agencies who were operating for them to distribute their goods, advertising through their own social media channels, innovative and efficient processes.They also have changed their packing for some of their products. Drivers that forced change Drivers that forced the change was technological advancement, changeintasteandpreferenceoftheconsumers,growing 4
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concern for healthy food and also due to change in managerial personal. Drivers of change for AGFA: Deficiencies in existing structure: if the structure of the organisation is not efficient enough to achieve the goals and meet up with the vision, mission of the organisationthenitbecomesmandatoryforthemtobringchangeintheir structure. Such deficiencies can be of lack of coordination, uniformity in decision making etc. When AGFAwill face such change, it will affect the leadership style that is beingfollowedbecausechangeinexistingstructures willaffect the organisational culture due to which leaders will have to calmly and patiently make people of AGFA comfortable with change. Impact of changes in Agfa Changesthattook placeinthe organisation ThemajorchangethattookplaceinAgfaisofgroup transformation. Due to this, it split into two Agfa Healthcare and Agfa within the group. Driversthatforced change The drivers that forced these changes are technological factors, global competition, accumulated loses of the organisation and inefficiencyduetoconflictsininternalmanagement(Bristol, 2015). M1 : Drivers and types of organisational change in case of above organisation The drivers that shapes change in the organisation can be internal i.e., within the organisationor external i.e., from the external environment. The internal drivers can be missions and vision of the organisation, leaderships, organisational culture etc. whereas some external drivers are political, economic environment, market situation etc. The drivers that brought changes in the above mentioned organisation are technology, 5
internal conflicts, change in social and demographic factors and many more.The change they bring can be of different type such as planned or unplanned change, transformational or transactional change, developmental change etc. in case of Agfa the type of change undertaken was strategic and structural while the type of change undertaken in Golden Wonders is planned and developmental due to which their processes are changed. 2.An overview of the organisation case studies. AGFA: Overview of the case: Agfa was facing various internal issues due to which the group is being separated into two Healthcare and Agfa so that their performance can be improved. They have faced changes in their strategies and structure which is why change is resisted by their employees. Golden Wonder: Overview of the case: Golden wonder is a snack manufacture which has been facing changes due to change in taste and preference of the consumer. They are more health conscious which is why they even prefer snacks instead of avoiding food but prefer healthy one which is why they have to introduce new healthy products in their product range with technological advancement. 3.A PEST/SWOT analysis to be undertaken for each case study to identify drivers of change. SWOT for the Golden Wonder. StrengthOpportunities Thechangestheyintroducedsuchas innovativepackaging,healthyproducts As people are getting more conscious of theirhealththisisanopportunityto 6
etc. will help them to increase their market share because they already have a large market share this depicts that customers prefer their products. continue the change and introduce more of such goods like nuts etc. WeaknessesThreats The changes so taken by then were so veryfrequentlyduetowhichthefunds requirement is high. As they have changed their strategies and distribution channel so this may affect their supply.Alsothecustomermaynotget attracted towards the packaging or not. SWOT for Agfa : StrengthOpportunities As the group has split into two parts, this made their structure simpler which makes themmorefocusedtowardstheircore business and easy decision making. Theopportunitiestheyhaveafterthe changes is of increasing the market size and growth potential. WeaknessesThreats The weaknesses they have to face is of their poor financial statement before the group got separated. Threats that have been observed with this change is of competition and technology. Comparison:The change has taken place in both the organisation, but Agfa has faced a major change as their entire structure whereas in case of Golden Wonders they have introduces new products which are reactive changes that take place to make the organisation competitive and ensure their survival and profitability. External Drivers: these are those changes which are easy to manage by the company. They can adversely affect the organisation as meeting up with such changes can leads to major challenges in front of the organisation. Various external drivers are : Technological: Due to changing and emerging technology, the business has to adapt it to make their business competitive. This has impact on the teams of 7
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organisation as they may not be that capable to adapt such changes. In Golden Wonders they focussed on social media advertising, but their teams were not capable enough to adapt such change. Competition: Due to competition the organisation has to bring changes in their process and the strategies. Such as in Golden Wonders they changed their advertising strategies and distribution strategies which help them to meet up with the competition, but it has influence on the individual behaviour and teams as they will be lack of skills to adapt such changes(Glass and Cook, 2016). Impact of external drivers can be analysed by conducting PEST for the Golden Wonders . POLITICALECONOMICAL Various Political decision such as Brexit affect the business. Golden Wonders also got affected and due to which they have to changetheirdistributionchannelby reducestheirinterdependenceon suppliers across borders. As every organisation work for profits, so they necessary steps to reduce its impact. Due to Brexit the free trade agreements were no more available due to which their advertisingcostincreased.Tomeetup with it they changed their process toin- house social media advertising. SOCIALTECHNOLOGICAL Due to change in taste and preferences of theconsumer,GoldenWondershasto broughtchangeintheproductsthey offered. They added nuts in their product linewithinnovatingandsafepackaging with is a rising demand of the consumers. To be competitive, the organisation has to adapt the emerging technology. As people aremoreoftenusessocialmedia,so Golden Wonders has to start advertising usingthatmedium(HillsonandMurray- Webster, 2017). 4.Analysis for each organisation on the impact of change and the effects it has upon the organisation’s strategy and operations. 8
Impact of change for AGFA Impactonthe Strategies Coalition of strategies took place due to which their existing strategies are no more useful for the organisation. Both the segments i.e.,Healthcare and Agfa now operates separately duetowhichtheyhavetheirdifferentmanagementwhich formulate strategies for them, also their divisional structure is also separated. Impactonthe Operations Their operations are changed as now their distribution channels are changed and are in China which eliminated the various steps in supply chain. This saved a lot of cost for both the company. Also due to alliances their manufacturing, technology has separated which has severe impact on the employees of the organisation. Impact of change for Golden Wonder: Impactonthe Strategies Strategies guides the management in decision making but due to changes taking place in Golden Wonders, they faced a major impact of these changes on their strategies. All their advertising plans are modified, financing sources were identified as their requirement for funds increased suddenly. Their pricing strategies werechangedtopricingpenetrationwheretheynoware providing good quality at lower prices.Their focus has shifted to market penetration and product development. Impactonthe Operations Operations are always influenced with the changes taking place within the organisation. In Golden Wonders , the pressure on production department increased to manage the new packaging alongwithproductioninrightquantityandquality.Marketing 9
teamshavetobemoreactiveasdistributionchannelsare modifiedandadvertisingplansarechanged(Bermanand Korsten, 2014). 5.Evaluation of how change will have affected leadership, individuals and team behaviour. Impact of change on Golden Wonder Leadership: As they have introduced new products in their product range and reduced the number of agencies, this has increased the pressure on the staff. To make them comfortable with the changes in structure thus in culture leadership plays a crucial role as they will motivate them by reflecting the benefits from the changes. Advantages:The advantages of leadership in Golden Wonders is they make employees comfortable with the changes in the organisational culture. Disadvantages:Thedisadvantagesthattheyfacedisofmoreofinformal communication in the organisation which adversely the culture. Impact of change on Golden Wonder individuals: Due to changes in Golden Wonder the individuals got affected as their roles and responsibilities changed due to change in structure and strategies. Advantages:This will make their employees more confident and compatible as they will have more responsibilities and authority. Disadvantages:The problem that was faced by them was of competence in context of skills and ability that they poses. Impact of change on Golden Wonder teamwork: Due to reduction in number of agencies the pressure on sales team increased due to which they have to be more conscious of customers reactions which were earlier analysed by their agency managers. 10
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Advantages:Dependency on third party is reduced which increased the profit margin for the company. Disadvantages:The team felt demotivated as their responsibilities increased. This affected their performance. 6. Measures that can be taken to minimise negative impact of change Business has to undertake various activities to make their business efficient and profitable.To make business effective as per the changing needs of the business the changes need to be implemented by the organisation. The important thing that the management need to consider is the impact associated with such change which can be negative and positive both. If these changes are negative, then the measures to minimise such impact has to be determined by the organisation. Some measures that can be taken are: Establishpropercommunicationchannelswiththeemployees:If employees are involved in the process of change it will motivate them to adapt the change. It will help the leader to implement the formulated strategies and plans to the introduce the change in the organisation. Golden Wonders had successfully implemented such change effectively as they have discussed it with their employees well in advance(Komives, 2016). Leadership:One of the best measures to minimise the impact of change in the organisation is effective leadership as they set example before employees which motivates them to adapt change. Leaders provide the vision to the employees and help them to understand the benefits and the opportunities they will get from change. Leaders of Golden Wonders make their sales team aware of the growth opportunities they can avail now and in future. Understanding of the factors that influence the organisational culture i.e., psychological impact:To make employee comfortable with the change the company should know those factors which has major influence. Flexible, friendly environmentwithdecentralisationofauthoritieskeepemployeesmotivated. Golden Wonders followed the same methodology to make employees adapt the change(John and Kulkarni, 2014). 11
Appropriate models to process change efficiently. Organisationusesvariousmodelsandtheoriestoimplementthechange efficiently and successfully.Golden Wonders used Bruke-Litwin Model forimplementing all the changes they made. HR managers used this performance and change model which help them to understand the cause and effect relationship by considering 12 elements in the organisation due to which change incurred in the organisation.This helps in determining organisational and environmental factors which help toadapt change successfully by creating a balance between all the factors. The model also suggest that effectiveness of change depends upon how well 12 elements have been identified. Golden Wonders successfully implemented the change as identifies all these elements along with cause and effect relationship. D1 : Conclusions and recommendations for effective planning for change The importance of change is identified above that for being competitive and successfulorganisationhastoadaptchange.Buttoimplementsuchchange identification of various internal and external drivers is important which is effectively done by KP Snacks. Various theories and model helps in effective implementation as they have used Bruke-Litwin model. It is recommended that they could also have used Lewin's change model that would have facilitated in implementing change in stages by Unfreezingexistingpolicies,bringchangeandtheyrefreezeit.Fewmore recommendations for Golden Wonders are they should implement changes one by one asitwillhelptheemployeestobemoreeffectiveandtofocusontheircore competencies as it will help them to increase their profitability. Report 2 1.Introduction to the Golden Wonder: Overview of the case: Golden wonder is a snack manufacture which has been facing changes due to change in taste and preference of the consumer. They are more health conscious which is why they even prefer snacks instead of avoiding 12
food but prefer healthy one which is why they have to introduce new healthy products in their product range with technological advancement. 2.Apply force field model and analyse with organization context. Force field model was created by Kurt Lewin in 1940's and is an important contributionintheseveralfieldslikepsychology,socialscience,communication, organizational development as well as process and change management. It provides a framework for examining the factors which influence the business situations. The main purpose of that model is that conditions are kept by an equilibrium between forces that drive changes and others that resist changes. Apply this analysis in Golden Wonders are discussed below : Define problems: In the first step of this the manager of Golden Wonders have to prepare a list of all situations and conditions. All situations are needs to be separated for the purpose of determining them which are to be modified and which are managing well. Define the change objectives: The manager of a company focuses on the change objectives which is related to the internal and external that can influence the alterations. Identify the driving forces: Management of company's needs to examine the driving forces along with their benefits and drawbacks and develop the inter-relation among the driving forces. This factor are in terms of political, cultural, technological, etc. Identifying the restraining forces: In this step, manager of Golden Wonders identify the factors of resist changes in order to determining the advantages and disadvantages.Thiswillhelpinimplementingtheeffectivechangesandmake interrelationship among all factors. Develop a change strategy: At last manager analyse the all informations and above factors making effective strategies which helps in adopting changes and gives benefited to the company(Salmela, Eriksson and Fagerström, 2012). D2 Critically evaluation of using forcefield model. Forcefield model impacts on the Golden Wonder changes in a positive as well as negative. This will beneficial for the Golden Wonders while dealing with the complex situations in an appropriate manner. Although, it is very simple and easy method to 13
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analyse the initiate and apply the changes. In addition, it will be less impactful in motive conditionsofresistingforcesbecauseitincreasethestressamongemployees regarding the changes. 3.Explainthebarriersofchangeandtheirimpactsonleadershipdecision making. There are various issues and barriers that are faced by a Golden Wonder at a time of adopting changes as well as it impacts on the leadership decision making in a considerable manner. The company has only two option either accept change or remain same, fully changes are not easy to form. So most of the companies innovate and modifiedintheirexistingoneandbarriershelpsbusinessestocreatesuccessful strategies for fruitful implementation of change. The Golden Wonders identifies some barriers which are as follows: Lack of employee engagement: Employees are not easily adopting and accept thechanges intheirworkingperformancerelatedtothetechnologies, processes, strategies etc. This will impact on the poor engagement and involvement of employees towards the achievement of organizational objectives. In the context of Golden Wonders , if a company wants to develop the changes in a positive way then they focused on their employees as well as treated them as an asset of an organization.When workers are not satisfying or accept the changes then it will create a negative impacts on the overall company's performance as well as on the leadership decisions for implementing the appropriate styles( MacKian and Simons, 2013). So, a company needs to facilitate the full knowledge about the changes and engaged them in several activities. complexity at workplace: If changes are complex in nature then it creates complexity at their workplace because the planning and implementing process is also more complex. It includes the processes, products, services, systems etc. contributes to change barriers because it is difficult for the employeesto understand. To break the barrier, Golden Wonders adopting diligent, and highly effective change management. If 14
there is lack of maturity to handle any complex changes then do not want to introduce any changes by the company. If culture is highly effected, then leaders faces problem regarding the taking decisions of approaches to manage the changes. Government policies and regulations: Changes in the rules and policies of the government deals as a barrier while initiate and implement the changes. This will affects the company's profits and employees potentiality. In the context of Golden Wonders, manager of the company needs to follow strategies with accordance of the changes in political changes that helps in capturing the large market area. Suffering from this problem an organizational decisions and strategies are affected in appreciable manner through the leaders as well as managers. Leaders plays a important role in decision making by examining the drawbacks and alteration in rules of governments because they are liable for taking an effective and efficient decisions for implementing successful changes in an organization(McCalman and Potter, 2015). Lack of proper communication channel: Many organizations have in-effective communication strategy for declaring the changes in their workplace. For implementing the effective changes, a company and leaders needs to cooperate with their employees till the successfully completion of specific tasks. Workers don't want to know about the only changes, they needs to proper guidance for adopting in an appropriate way along with changes procedure and its impacts on organization. This will affected by using in- appropriate leadership approaches for handling the effective change and manages them efficiently as well as effectively. Changes are not resisting forcefully, it can be delivered in a proper and appreciable manner(Mukherjee and et. al., 2012). Impact of change on leadership and decision making at Golden Wonder: In the context of Golden Wonders , if a company wants to develop the changes in a positive way then they focused on their employees as well as treated them as an asset of an organization. When workers are not satisfying or accept the changes then it will create a negative impacts on the overall company's performance as well as on the leadership decisions for implementing the appropriate styles( MacKian and Simons, 2013).Changesarenotresistingforcefully,itcanbedeliveredinaproperand appreciable manner. Leaders plays a important role in decision making by examining 15
the drawbacks and alteration in rules of governments because they are liable for taking aneffectiveandefficientdecisionsforimplementingsuccessfulchangesinan organization. If culture is highly effected, then leaders faces problem regarding the taking decisions of approaches to manage the changes. 4.How was the change accomplished at Golden Wonder, and how successful was it? In order to make improvement in the overall working of the organisation, the use of different models has been done so as to make proper implementation of changes in organisation has been done with the application of change models such as Force Field Analysis.Withtheapplicationofthismodel,thechangehasbeenimplemented successfully to much extent in the organisation and made employees to deal good with changes implemented in Golden Wonder. 5. Different leadership approaches to deal with change Leadership is important for every organisation while implementing change as leadershavetheabilitytoinfluenceandconvincethepeople.Theyhelpsthe organisation in stimulating and support the change which an organisation wants to implement. Leaders of Golden Wonders posse’s various leadership approaches which helped them in making all the changes successful(Tombetti and Mason, 2018). Directing: This is a approach were leader communicate all the roles and responsibilities of the individuals which is possible only by way of one way communication. Although they welcome all the suggestions from their people but here, they direct them the task and duties. This approach help the leaders of Golden Wonders in clearing the task and activities that they have to perform which ensure completion of activities on time. Advantages:It clearly defines the roles and responsibilities of the individuals which reduces the chances of chaos and confusion. Disadvantages:As the communication is one way the employees may not get opportunity to put their opinion before management. 16
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Delegating: The leaders carefully observe the people and then delegates the responsibilities and roles. This provides the authority to take decision so that the procedureisnotdelayed.ThishelpedtheleadersofGoldenWondersin implementing so many changes simultaneously as they allocated the powers to the responsible people which may not be possible for management to do as leaders are in direct contact with the people. Advantages:This type of leadership style saves time and build trust among the employees and the management. Disadvantages:It may increase the risk of failure and misuse of the authority that has been delegated. Coaching: The leaders provides guidance to the employees to perform various tasks, information which can be used by the employees in performing their task. Through this leadership style they leaders to identify the requirement of training and they provide so to their employees. Golden Wonders uses this style of leadership to provide guidance to their employee(Stanleigh, M., 2013). Advantages:This type of leadership style create a positive environment and improvesthecompetenceoftheemployees.Asproperguidanceisbeen provided to the employees. Disadvantages:Itistimeconsumingprocessanddemandsforskilled leaders also it mat always be right approach. Supporting: This leadership style was used by the leaders of Golden Wonders as the roles and responsibilities were shared by the workers with their teams. This develops the supportive behaviour in the employees which help leaders to maintain and manage the organisational culture. Also,leadershipstylessuchastransformationalandtransactionalarealso beneficial for the Golden Wonder while implementing change. 17
A transactional is a style that considerformal structure and motivates their employees through rewards and recognition while transformationalleadership is astylewhichfocusesonmotivatingthroughinspiring,encouragingthe employees. Both of these styles could be used by Golden Wonders to make the change successful(Understanding and leading change.2018). Examples of various leadership approaches applied at Golden Wonder: During change Golden Wonder applied situational leadership approach and applied transformational leadership approach to deal with change happening in the organisation Apply one model on Golden Wonder The model that can be used by the leaders of Golden wonders to understand the change and responses of the people at different stages is Kotter's Eight Step model. This helps them to understand various situations and issues that can arise before organisation while implementing and planning to implement the change.The eight stages includes creating urgency, building the team, creating vision, communicating the vision, focusing on the short term goals, not to give up and incorporation of changes. All these help the leaders to also make employees understand that how such change will be beneficial for them in context of their development. M4 : Evaluation of leadership approaches that can deliver change effectively The model that is used by the Golden Wonders is Bruke-Litwins model of change which helps them to implement change. They also used various leadership approaches which help to understand the culture well. As mentioned above they can use Kotter's model. Also various approaches such as coaching, delegation and directive willhelp the leaders to deliver the changes effectively(Painter and Clark, 2015). D3 : Critical Evaluation of Effectiveness of leadership approaches Leadership always plays a crucial role in an organisation as they create vision and make it a vision of the employees too. They themselves work hard to keep their employees motivated by setting examples in front of them. Five force model helps in 18
decision making and analysing the performance which help them to further delegate the authorities. But it may compromise in some cases where leaders are bias because this adversely affect the organisational culture. CONCLUSION This project deals with changes taking place in organisations. Changes are inherited part of every company which cannot be avoided and to survive in long term it is also essentialtobring changes.Inthis report,Impactofchangesonorganisationsis discussed,then drivers of such changes and various measures to minimize the effects of such changes are referred. Further, some theories are analysed, and models are developed to evaluate change, critical evaluation has also done using field force model, after this barriers of such changes and its impact on leadership is noted. Lastly, leadershipapproachesusedbyleadersinthecompanyareevaluatedandit effectiveness is critically evaluated to draw relevant conclusions. Recommendations: The recommendations that has been provided to the company is that they should use effective leadership approach such ad delegation and coaching which will help their employeetomotivateandacceptthechange.Themodelthattheycanuseto implement the change is Kotter's model of change and Bruke-Litwin model. This help the management to understand the requirement and implement change effectively. 19
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